Event Planning Assistant Jobs in Rochester, NY (NOW HIRING)

Student Life & Leadership Development: Provide direct support to the SLLD Office at both the Downtown and Brighton campuses. Assist in day-to-day operations, including office hours, communication with students and staff, and general administrative duties as needed.

Co-advisor to Campus Activities Board: Serve as a Co-advisor to the Campus Activities Board (CAB) in collaboration with the Program Coordinator. Help guide CAB members in planning and executing campus events, meetings, and leadership development activities.

Program Planning and Execution: Assist in the development, planning, execution, and post-event evaluation of student life programs, leadership development initiatives, and campus events. This includes coordination of space, publicity, performer logistics, catering, transportation, and any special accommodations required for the event.

Event Supervision: Provide on-site supervision of campus events to ensure proper facilities use, coordination of activities, and adherence to university policies and safety standards. Address any issues that arise during events, providing solutions and support as needed.

Leadership Program Delivery: Assist in delivering student leadership programs by supporting workshops, leadership retreats, guest speakers, and peer mentor initiatives. Help assess the effectiveness of these programs and provide feedback for improvements.

Student Engagement and Collaboration: Develop and implement initiatives that encourage student involvement and connection to campus organizations, clubs, and events. Work closely with staff to create a welcoming environment that fosters student engagement across all levels.

Social Media and Marketing: Manage and curate content for department social media accounts (Instagram, TikTok, etc.), including event promotion, highlighting student activities, and creating engaging posts to increase student awareness and participation.

Documentation and Communication: Gather photos and videos during events for promotional materials, presentations, and reports. Work with other departments and student organizations to coordinate event publicity and communications to ensure the campus community is well-informed.

Reporting and Meetings: Attend regular meetings with the Assistant Director and Student Life and Leadership staff. Report on program progress, event outcomes, and provide updates on any ongoing responsibilities. Provide feedback and suggestions to enhance student engagement strategies.

Professional Development: Participate in training opportunities and workshops for personal and professional development in student affairs, leadership, event planning, and communication.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Required Qualifications:

• Education: Bachelor's degree required. Must be enrolled in a graduate degree program related to Higher Education, Student Affairs, or a similar field.
• Technical Skills: Proficiency in Microsoft 365 (Word, Excel, PowerPoint), and experience with social media platforms, including Instagram and TikTok.
• Communication: Strong written and verbal communication skills. Ability to effectively interact with students, staff, and faculty.
• Event Planning: Experience with planning and organizing campus events or programs.
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks, projects, and deadlines.
• Teamwork: Ability to collaborate effectively with a diverse group of students, staff, and faculty.
• Supervision: Demonstrated ability to manage and supervise activities, events, and student staff.
• Commitment to Student Success: Passion for supporting student engagement, leadership development, and campus involvement.

Preferred Qualifications:

• Graduate Experience: Prior experience as a graduate assistant or in a similar student affairs position.
• Professional and/or Academic Experience: Previous involvement in student life, campus programming, or leadership development programs.
• Leadership Development: Familiarity with or experience in student leadership development programs, such as student government, campus organizations, or leadership conferences.
• Creativity: Ability to use creative tools (Canva or similar software) to design promotional materials for events and social media.
• Social Media Strategy: Experience in managing or contributing to social media platforms for a university, student organization, or community group.
• Program Evaluation: Experience in assessing and evaluating the effectiveness of student programs and events.
• Cultural Competency: Ability to work with a diverse student body, fostering inclusivity and equity in student programs.
• Problem-Solving Skills: Experience with managing event logistics and problem-solving in real-time during events.
• Networking & Collaboration: Ability to build relationships with students, faculty, and local community partners to promote engagement and involvement opportunities.
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently.

Schedule:

17 hours per week.