ZipRecruiter

Log In

1

Event Planning Assistant Jobs in Rochester, NY (NOW HIRING)

Dick's Sporting Goods

Event Programming Lead

Victor, NY · On-site

$19 - $27/hr

Essential Job Functions: * Assist in planning all DSG-led events, in collaboration with Community Leadership team, including cost planning, ROI analysis, staffing coverage, internal and external ...

Dick's Sporting Goods

Event Programming Lead

Victor, NY · On-site

$19 - $27/hr

Essential Job Functions: * Assist in planning all DSG-led events, in collaboration with Community Leadership team, including cost planning, ROI analysis, staffing coverage, internal and external ...

Alphabe Insight Inc

Marketing Assistant

Rochester, NY · On-site

$39K - $49K/yr

Responsibilities * Assist in the development and implementation of marketing campaigns and ... Support event planning and coordination when needed. Qualifications Qualifications * Bachelor ...

Limitless East Marketing

Marketing Assistant

Rochester, NY · On-site

$39K - $49K/yr

Responsibilities * Assist in the development and implementation of marketing campaigns and ... Support event planning and coordination when needed. Qualifications Qualifications * Bachelor ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional ... Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional ... Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing ...

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional ... Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$90K/yr

Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional ... Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing ...

NESCO Inc

Executive Assistant

Rochester, NY · On-site

The Administrative Assistant will support planning, logistics, presentation preparation, and day-of coordination so that meetings and events are well organized and professionally executed. * Assist ...

Alphabe Insight Inc

Events Assistant

Rochester, NY · On-site

$52K - $55K/yr

Bachelor's degree in Event Management, Marketing, Communications, or a related field. * 1-2 years of experience in event coordination or administrative support preferred. * Strong organizational and ...

Limitless East Marketing

Events Assistant

Rochester, NY · On-site

$52K - $55K/yr

Bachelor's degree in Event Management, Marketing, Communications, or a related field. * 1-2 years of experience in event coordination or administrative support preferred. * Strong organizational and ...

next page

Showing results 1-20

All JobsEvent Planning JobsEvent Planning Assistant JobsEvent Planning Assistant Jobs in Rochester, NY

Event Planning Assistant information

See Rochester, NY salary details

$10

$20

$29

How much do event planning assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for event planning assistant in Rochester, NY is $20.32, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.22 per hour, depending on experience, location, and employer.

What does an event planning assistant do?

An Event Planning Assistant supports event planners and coordinators in organizing and executing events, such as conferences, weddings, and corporate meetings. Their responsibilities may include managing guest lists, coordinating with vendors, assisting with event setup and teardown, and handling administrative tasks like scheduling and correspondence. They play a vital role in ensuring events run smoothly by handling logistics and providing on-site support. Attention to detail, strong communication skills, and flexibility are important qualities for this position. Event Planning Assistants often gain hands-on experience in the industry, which can lead to more advanced event management roles.

What are the key skills and qualifications needed to thrive as an event planning assistant, and why are they important?

To thrive as an Event Planning Assistant, you need strong organizational abilities, attention to detail, and a background in hospitality, communications, or a related field. Familiarity with event management software, Microsoft Office Suite, and basic budgeting tools is typically required. Excellent communication, problem-solving skills, and the ability to multitask under pressure will set you apart in this role. These skills and qualities are crucial for ensuring events run smoothly, client expectations are met, and logistical challenges are managed efficiently.

What are some common challenges faced by event planning assistants, and how can they be managed effectively?

Event Planning Assistants often encounter challenges such as tight deadlines, last-minute changes, and coordination with multiple vendors and stakeholders. Effective communication, strong organizational skills, and adaptability are crucial for managing these challenges. Proactively creating detailed checklists, maintaining open lines of communication with the team, and being prepared with backup plans can help ensure events run smoothly, even when unexpected issues arise.

How to become an event planning assistant?

To become an event planning assistant, individuals typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with event coordination or customer service. Gaining familiarity with event management software and obtaining certifications like the Certified Meeting Professional (CMP) can enhance prospects. Entry-level roles often require the ability to work flexible hours and handle multiple tasks simultaneously.

How to get a job in event planning with no experience?

Entry-level event planning assistants often start by gaining relevant skills such as organization, communication, and time management through volunteering, internships, or coursework. Building a portfolio of small events or assisting experienced planners can also help demonstrate capability to employers, even without formal experience.

What are the most commonly searched types of Event Planning jobs in Rochester, NY?

The most popular types of Event Planning jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Event Planning Assistant jobs?

Cities near Rochester, NY with the most Event Planning Assistant job openings:

Event Planning Assistant jobs near you
Infographic showing various Event Planning Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $42,272 per year, or $20.3 per hour.

Event Programming Lead

Dick's Sporting Goods

Victor, NY • On-site

$19 - $27/hr

Full-time

PTO

Posted 14 days ago

Dick's Sporting Goods rating

6.5

Company rating: 6.5 out of 10

Based on 1,151 frontline employees who took The Breakroom Quiz

15th of 39 rated national retailers

Job description

At DICK'S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams. We are committed to creating an inclusive and diverse workforce, reflecting the communities we serve.

If you are ready to make a difference as part of the world's greatest sports team, apply to join our team today!

OVERVIEW:

ROLE RESPONSIBILITIES:

Essential Job Functions:

  • Assist in planning all DSG-led events, in collaboration with Community Leadership team, including cost planning, ROI analysis, staffing coverage, internal and external communication, event day-of execution (setup to tear down) and ensuring all appropriate event waiver needs are in 100% compliance.

  • Become an expert on all event space capabilities; provide information on event space configurations and capacities and recommend the most effective set up for the event type based on event space availability.

  • Work with Community & Events Manager to ensure events are within budget. Work together to identify opportunities for efficiencies and cost savings on all events.

  • Create event documentation to include: Run of Show, Event Recaps, Emergency Information card and Rental Agreements.

  • Oversee the event experience and guide our athletes to have fun and participate safely.

  • Leads and monitors reservations scheduling tool.

  • Manage the needs of Field events, assisting with hiring referees, equipment maintenance, field/ice rink maintenance, (if applicable).

  • Coordinate event entertainment, including music selection, guest speakers, etc.

  • Maintain cleanliness/maintenance & equipment needs for store events.

Community & Customer Focus

  • Build relationships with local schools, community organizations, sports leagues, home school organizations, and vendors for event partnership.

  • Work with the Community Team to bring clinics, camps, and afterschool programming to the store.

  • Create sales opportunities for future events during client liaisons and events.

  • Attend, monitor, and gather feedback from events to ensure athlete satisfaction.

  • Provide a high-touch, innovative experience for all seasonalprogramming.

Scheduling & Operations:

  • Maintain all Field equipment and other programmable spaces for proper use and cleanliness. Must safely and effectively remove snow from ice surface and surrounding areas to maintain a safe and clean environment for our athletes (if applicable).

  • Work with store management to offer sales and operations support when needed.

  • Adjust priorities and manage time wisely in a fast-paced, ever-changing environment.

  • Adhere to established policies and procedures related to safety, loss prevention and standard operating procedures, as well as to laws and guidelines of external governing entities.

  • Understand and follow all ice rink policies and procedures in the training by Magic Ice (if applicable).

  • Ensure proper operation of all ice venue special events, open skating and holiday promotions (if applicable).

  • Sharpen rental and athlete skates as needed (if applicable).

  • Perform other tasks as assigned.

Mentoring & Developing Talent:

  • Ensure all events are staffed and well communicated to teammates while level setting expectations of Athlete engagement and activation execution.

  • Assist with training teammates on Company procedures and programs; this includes new teammate training and cross-training current teammates.

  • Train and mentor new hires by sharing experience, knowledge, and best practices. Share timely feedback on projects, tasks, and deliverables (on the job training)

  • Provide outstanding teammate training and coaching to deliver on the store vision and experience.

QUALIFICATIONS:

  • High School Diploma or equivalent

  • 1-3 years experience

  • At least 2 years of customer service experience preferred.

  • Previous experience in event planning experience, a mix of profit & non-profit experience is ideal

Targeted Pay Range: $19.00 - $27.00. Starting rate of pay may vary based on factors including, but not limited to, location, experience and position offered. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.DICK'S Sporting Goods complies with all state paid leave requirements. We also offer a generous suite of benefits. To learn more, visit www.benefityourliferesources.com.

What Dick's Sporting Goods employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply