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Event Planning Associate Jobs in Rochester, NY (NOW HIRING)

Pegasus Senior Living

Activities Assistant

Brockport, NY · On-site

$16 - $19/hr

Previous experiences in organizing activities or event planning (preferred) * Minimum 1-year ... associates and incumbents to discuss potential accommodations with PSL. The salary range for this ...

RIT Inn and Conference Center

Event Set-up

Henrietta, NY · On-site

$18 - $19/hr

The RIT Inn & Conference Center, managed by Gunther & Associates, LLC, is a premier hotel in ... Qualified individuals will additionally demonstrate skills in organization, planning, problem ...

RIT Inn and Conference Center

Event Set-up

Henrietta, NY · On-site

$18 - $19/hr

The RIT Inn & Conference Center, managed by Gunther & Associates, LLC, is a premier hotel in ... Qualified individuals will additionally demonstrate skills in organization, planning, problem ...

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All JobsEvent Planning Associate JobsEvent Planning Associate Jobs in Rochester, NY

Event Planning Associate information

See Rochester, NY salary details

$11

$19

$26

How much do event planning associate jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for event planning associate in Rochester, NY is $19.22, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $19.90 per hour, depending on experience, location, and employer.

How does an Event Planning Associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an Event Planning Associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

What are Event Planning Associates?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

What are the 5 C's of event planning?

The 5 C's of event planning are Concept, Coordination, Control, Culmination, and Close. These principles help an Event Planning Associate ensure all aspects of an event are organized, executed smoothly, and meet client expectations by focusing on clear ideas, effective management, and proper wrap-up procedures.

What jobs pay 2000 a day?

Event Planning Associates typically do not earn $2000 a day; high daily earnings are usually associated with specialized roles such as executive consultants, high-level corporate trainers, or freelance professionals with significant experience and client base. These roles often require advanced skills, certifications, or extensive industry connections to achieve such high daily rates.

How to get a job in event planning with no experience?

Entry-level event planning associates can start by gaining relevant skills through volunteering, internships, or online courses in organization and communication. Building a portfolio of small events or assisting experienced planners can also improve employability, and certifications like Certified Meeting Professional (CMP) can enhance credibility.

How much do event planner assistants make?

Event planning assistants typically earn between $12 and $20 per hour, depending on experience, location, and the complexity of events. Entry-level assistants may start at the lower end, while those with specialized skills or certifications can earn higher wages. Salaries can also vary based on whether the position is full-time or part-time and the employer's size.
What are the most commonly searched types of Event Planning jobs in Rochester, NY? The most popular types of Event Planning jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Planning Associate jobs? Cities near Rochester, NY with the most Event Planning Associate job openings:
Event Planning Associate jobs near you
Associate Director of Alumni & Constituent Engagement

Associate Director of Alumni & Constituent Engagement

St. John Fisher University

Rochester, NY • On-site

Full-time

Posted 25 days ago

Job description

Position Details
Posting Summary
Position Title
Associate Director of Alumni & Constituent Engagement
Overview
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.
The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.
Job Responsibilities
Alumni Engagement
  • Collaborate with the Senior Director of Alumni and Constituent Engagement to execute a strategy that strengthens alumni connections to the University and identifies new opportunities for alumni to connect through shared interests, identity, and location, aligning efforts with institutional goals.
  • Utilize CASE's engagement metric model data to identify and target alumni segments, supporting those ready to advance in their engagement journey.
  • Build off-campus geographic networks for enhanced connectivity.

Alumni Communications
  • Collaborate with the marketing team to increase and sharpen alumni communication to ensure alumni stay informed about news, events and opportunities via several channels.
  • Develop and maintain active social media platforms aligned with a pre-established communication calendar.
  • Recognize donors and alumni accomplishments, sharing their stories and advice with both current students and the broader alumni community.
  • Provide content that resonates with alumni interests and affinities, going beyond just donation requests.

Program Planning and Execution
  • Design, plan, and execute a diverse array of alumni events, including Alumni Weekend, reunions, regional gatherings, networking events, and special celebrations.
  • Coordinate all logistical aspects of events, such as catering, entertainment, and staffing.
  • Develop and implement marketing and communication plans to maximize event participation and engagement.
  • Create standard operating procedures and ensure adherence to maintain consistency.
  • Manage event budgets, track expenses, and ensure the efficient use of resources.

Alumni Engagement Metrics
  • Monitor and manage the accuracy and upkeep of the university's Alumni Engagement Metrics data.
  • Actively seek opportunities to optimize data usage, refine alumni segmentation and scoring, and enhance the effectiveness of engagement strategies to build stronger connections and strengthen Fisher's overall engagement score.
  • Working with Advancement Services ensure the alumni database is accurate and complete.

Education / Experience
Required
  • Bachelor's degree in a related field
  • Minimum of 5 years of experience in alumni relations, event planning, or a related field.
  • Demonstrated success in planning and executing large-scale events and engagement programs.

Competencies / Skills
  • Strong event planning and project management skills, with the ability to manage multiple events and initiatives within timelines and budgets.
  • Working understanding of the CASE alumni engagement metric and model.
  • Ability to work collaboratively and build relationships with colleagues across various departments and organizational levels.
  • Proficiency in using CRM systems, databases, and relevant software to manage and analyze alumni data and engagement metrics.
  • Strong organizational and problem-solving skills, with the ability to develop strategic plans and adapt to changing circumstances.
  • Ability to remain calm under pressure and manage high work volumes, often seasonally.
  • Excellent planning, organizational, and time management skills, with a focus on driving tasks, timelines, and workflows to completion.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer).
  • In support of events, the employee must be able to occasionally lift, carry, and move materials weighing up to 50 pounds. This may include transporting event supplies, setting up and breaking down event spaces, and moving boxes or equipment.
  • Ability to navigate office environment, including walking short distances and bending or reaching as needed.
  • Ability to communicate clearly and effectively in person, by phone, and via email.

Supervision of Employees
N/A
Work Environment
Well lighted, well ventilated, pleasant work area.
Equipment to be Used
  • Personal Computer with MS Office Suite (Excel, Word, Outlook, PowerPoint, Access),
  • Banner (data warehouse for all functional areas across campus)
  • Event related programs such as EventBrite
  • Routine Office Equipment: Fax, Printer, Copier, Telephone, Calculator

Job Type
Full-time
Work Hours
Full-time, 35-hour work week with night and weekend events as needed
Special Conditions for Eligibility
Minimum Number of References Requested
3
EEO Statement
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
Work Location
3690 East Ave., Rochester, NY 14618
FLSA
Exempt
Salary / Hourly Range
$62,500.00 - $67,000.00 per year
Notes
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here
Posting Detail Information
Posting Number
S00800P
Desired Start Date
06/01/2026
Open Date
Open Until Filled
Yes
Special Instructions to Applicant

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