Event Planning Associate Jobs in Rochester, NY (NOW HIRING)

Essential Duties & Responsibilities

• Schedules and coordinates events and meetings across university facilities and conference rooms
• Ensures facilities and conference rooms are prepared according to event specifications
• Communicates with event organizers to understand and facilitate special event accommodations
• Arranges routine maintenance, upgrades, and repairs as needed to ensure smooth event operations
• Helps maintain safety measures and protocols across facilities, including conducting fire drills, inspecting fire extinguishers and sprinklers, and communicating protocols with stakeholders
• Serves as a liaison between the facilities management team and various contractors and vendors
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of event planning principles, requirements, and resources
• Knowledge of event facility operations, maintenance, and security protocols and best practices
• Skill in customer service
• Skill in multi-tasking and logistics coordination in the management of multiple projects with competing deadlines
• Ability to communicate, both written and orally, with stakeholders, vendors, and teams
• Ability to respond and adjust to rapidly changing requirements

Minimum Education & Experience

• Associate's degree in related field
• 3 years of relevant experience
• Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.

About Facilities Management Services (FMS) & Parking & Transportation Services

Facilities Management Services (FMS) supports the RIT community by designing, constructing, operating, and maintaining a highquality, costeffective campus environment. As part of FMS, Parking and Transportation Services (PATS) provides safe, reliable, and costeffective parking and transportation services for the RIT community and visitors. The PATS Events Coordinator plays a key role in planning and coordinating transportation and parking support for university events, collaborating with campus partners, and managing event logistics and staffing for major events such as commencement, Imagine RIT, and homecoming.

Why Join Our Team

Work with a team that values hard work and the difference it makes every day. FMS provides dependable, yearround employment and handson training to help you grow on the job.

Benefits

Eligible for RIT's comprehensive benefits program, including:

• Medical, dental, and vision coverage

• Sick and vacation time

• 12 paid holidays per year

• Retirement and financial planning resources

• Educational benefits for employees and dependents

• Employee wellness program

• Free use of onsite fitness facilities

FLSA Category

Work Location

Compensation

Application Materials

When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.

Candidates must be eligible to work in the United States.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request tocareers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.