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Event Planning Associate Jobs in Rochester, NY (NOW HIRING)

RIT Inn & Conference Center

Event Set-up

Henrietta, NY · On-site

$18 - $19/hr

The RIT Inn & Conference Center, managed by Gunther & Associates, LLC, is a premier hotel in ... Qualified individuals will additionally demonstrate skills in organization, planning, problem ...

RIT Inn and Conference Center

Event Set-up

Henrietta, NY · On-site

$18 - $19/hr

The RIT Inn & Conference Center, managed by Gunther & Associates, LLC, is a premier hotel in ... Qualified individuals will additionally demonstrate skills in organization, planning, problem ...

RIT Inn and Conference Center

Event Set-up

Henrietta, NY · On-site

$18 - $19/hr

The RIT Inn & Conference Center, managed by Gunther & Associates, LLC, is a premier hotel in ... Qualified individuals will additionally demonstrate skills in organization, planning, problem ...

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All JobsEvent Planning Associate JobsEvent Planning Associate Jobs in Rochester, NY

Event Planning Associate information

See Rochester, NY salary details

$11

$19

$26

How much do event planning associate jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for event planning associate in Rochester, NY is $19.22, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $19.90 per hour, depending on experience, location, and employer.

How does an Event Planning Associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an Event Planning Associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

What are Event Planning Associates?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

Is an event planner a good career?

An event planning associate helps organize and coordinate events, requiring skills in organization, communication, and time management. The career can be rewarding with opportunities for creativity and networking, but it often involves irregular hours and high-pressure situations. Job prospects depend on experience, certifications, and the ability to manage multiple projects simultaneously.

What are the 5 C's of event planning?

The 5 C's of event planning are Concept, Coordination, Control, Culmination, and Close. These principles help event planning associates ensure a successful event by focusing on idea development, organization, execution, and wrap-up. Mastery of these areas is essential for effective event management and client satisfaction.

How to get a job in event planning with no experience?

Entry-level event planning associates often start by gaining relevant skills through volunteering, internships, or online courses in event management and organization. Building a strong resume with transferable skills such as communication, multitasking, and attention to detail can improve chances, and obtaining certifications like Certified Meeting Professional (CMP) can also be beneficial.

What is an event associate?

An event planning associate is a professional who assists in organizing and coordinating events such as conferences, weddings, or corporate gatherings. They handle tasks like venue setup, vendor communication, and logistics, often using tools like event management software and requiring strong organizational skills.
What are the most commonly searched types of Event Planning jobs in Rochester, NY? The most popular types of Event Planning jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Planning Associate jobs? Cities near Rochester, NY with the most Event Planning Associate job openings:
Event Planning Associate jobs near you
Infographic showing various Event Planning Associate job openings in Rochester, NY as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $39,985 per year, or $19.2 per hour.
Wedding and Event Planning Manager-Woodcliff Hotel

Wedding and Event Planning Manager-Woodcliff Hotel

Schulte Companies

Fairport, NY • On-site

Full-time

Medical, Life, Retirement, PTO

Posted 10 days ago

Job description

Woodcliff Hotel /Schulte Hospitality Groupis seeking a dynamic, service-oriented Wedding/Event Planning Manager to join our team! Schulte Hospitality Group is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!
What's in it for you? When you join Schulte Hospitality Group, you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Hospitality Group provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:
  • Work Today, Get Paid today, with Daily Pay!
  • Free Telemedicine and Virtual Mental Health care access for All Associates starting day one!
  • Multiple Health Insurance and Life Insurance options
  • 401k Plan + Company Match
  • Paid Parental Leave
  • Paid Time Off
  • Holiday Pay
  • Pet Insurance
  • Employee Assistance Program
  • Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!
Our Company: Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.
JOB DUTIES AND RESPONSIBILITIES
  • Responsible for learning the hotel brand and strategy
  • Drive customer loyalty in order to grow share of the account by delivering service excellence throughout each customer experience
  • Identifies and solicits new accounts from telemarketing, appointments, site tours, cold calls, and inquiries via email, phone, and in person interactions
  • Provides advice to clients on all aspects of hotel facilities and services when proposing and contacting groups and events
  • Establishes client base of organizations, associations, and corporate businesses through direct sales efforts to secure business for the hotel
  • Negotiates food and beverage, function space, room rates, and hotel services that meet or exceed hotel revenue goals
  • Achieve all predetermined sales goals for revenue and sales activity
  • Negotiate contracts according to company standards
  • Ensure all pertinent aspects of solicitation, closing, and customer communications are complete and documented
  • Accurately record all bookings or lost business for hotel
  • Conducts tours of the hotel and banquet facilities; entertains qualified potential clients in accordance with company and property policies and procedures
  • Provide prompt and accurate responses to all client requests for proposals and information
  • Consistently meet or exceed sales goals including predetermined revenue and sales activity
  • Assist the client in menu planning, coordinate food, beverage, table arrangements, and decorations ensuring clients details are executed
  • Monitors local competitors and compares their operation with his/her operation
  • Ensure all pertinent aspects of solicitation, closing, and customer communications are complete and documented and maintain existing accounts with active trace/follow up system
  • Completes daily/weekly/monthly reports as directed by the DOS/GM
  • Participate in Quarterly/Annual Business and Marketing Plans, assist with budget process
  • Provide prompt and accurate responses to all client requests for proposals and information
  • Perform various other duties as assigned to meet business objectives
EDUCATION AND SKILLS
  • High School Diploma/GED. Bachelor's Degree preferred
  • Minimum of (3) years in hotel or conference Catering/Sales
KNOWLEDGE, SKILLS AND ABILITIES
  • Ability to communicate effectively verbally and in writing
  • Excellent listening and problem-solving skills
  • Ability to exceed expectations of guests and team members
  • Negotiating Skills
  • Strong computer skills
  • Must have flexible work hours that may include evenings, weekends, and holidays
*The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.
*Schulte Hospitality Group is an Equal Opportunity Employer.
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About Schulte

Sourced by ZipRecruiter

Schulte Hospitality Group is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Louisville, KY, US

Social media

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