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Data Entry Associate
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Job Description
The Data Entry Associate visits hospital departments to collect lab boxes, accurately records all required information in the computer system, and returns the lab boxes to the main hospital office. This role combines data entry, clerical support, and in-person interaction across departments within a major hospital, offering opportunities for growth within the organization.
Responsibilities

• Visit assigned hospital departments to collect lab boxes according to established schedules and procedures.
• Verify that each lab box is properly labeled and complete before transport.
• Accurately enter all required information from lab boxes into the hospital's computer system in a timely manner.
• Use a handheld device to record, track, and update lab box information while moving between departments.
• Ensure lab boxes are safely transported and returned to the main hospital office without damage or loss.
• Maintain accurate records and documentation related to lab box collection and data entry activities.
• Provide courteous and professional customer service when interacting with hospital staff across departments.
• Follow all hospital policies and procedures related to confidentiality, safety, and handling of materials.
• Monitor workload and communicate any issues, delays, or discrepancies to the appropriate personnel.
• Maintain a clean and organized work area and ensure equipment and devices are properly used and cared for.

Essential Skills

• High school diploma or GED.
• Strong data entry skills with the ability to input information accurately and efficiently.
• Customer service skills to interact professionally with hospital staff.
• Clerical skills, including basic recordkeeping and documentation.
• High attention to detail to ensure accuracy in data entry and handling of lab boxes.
• Typing skills sufficient for consistent and accurate data input.
• Computer savvy with the ability to navigate and use computer systems effectively.
• Ability to utilize a handheld device for data collection and tracking.
• Capability to be on your feet for extended periods while moving between departments.

Additional Skills & Qualifications

• Interest in growing within a large hospital environment.
• Willingness to learn hospital systems, processes, and workflows.
• Flexibility to adapt to different shifts and occasional weekend work.
• Strong organizational skills to manage multiple tasks and priorities.
• Reliable, punctual, and able to work independently with minimal supervision.

Work Environment
This role is based in a major hospital within approximately a 45-minute area, offering opportunities for upward growth within the organization. The schedule includes Monday through Friday shifts from 7:00 AM to 3:30 PM and 10:00 AM to 6:30 PM, and candidates should feel comfortable working both shifts as needed. The position also requires working one Saturday and Sunday per month, with a typical weekday off (such as Tuesday or Wednesday), or the option to work additional hours for overtime. The work involves frequent walking and standing while visiting various hospital departments and handling lab boxes. Comfortable clothing and shoes are required due to the physical nature of the role, and clothing should be in good condition without rips or excessive wear. The environment is professional and fast-paced, with regular use of computer systems and handheld devices to support accurate data entry and tracking.
Job Type & Location
This is a Contract to Hire position based out of Hudson, NY.
Pay and Benefits
The pay range for this position is $16.00 - $18.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hudson,NY.
Application Deadline
This position is anticipated to close on Sep 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.