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Document Control Assistant Jobs in Virginia (NOW HIRING)

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

You will assist with the day-to-day operations within a Digital Imaging Center, with a focus on ... Document Preparation: * Validation/Reconciliation of boxes/files received. * Prepare documents for ...

IC-CAP LLC

ASR 2 102-111

Arlington, VA · On-site

$35.70K - $46K/yr

Maintain various daily logs for a variety of administrative functions associated with document control * Assist in the processing of inbound data and outbound data transfer files * Transfer ...

IC-CAP, LLC

ASR 2

Arlington, VA

Maintain various daily logs for a variety of administrative functions associated with document control * Assist in the processing of inbound data and outbound data transfer files * Transfer ...

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How much do document control assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for document control assistant in Virginia is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.81 per hour, depending on experience, location, and employer.

What Does a Document Control Assistant Do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a Document Control Assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by Document Control Assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
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What cities in Virginia are hiring for Document Control Assistant jobs? Cities in Virginia with the most Document Control Assistant job openings:
Document Control Assistant jobs near you
Document Scanning Associate

Document Scanning Associate

Computer Task Group, Inc

Richmond, VA • On-site

$19.57/hr

Contractor

Posted 19 days ago

Job description

CTG is seeking to fill a Document Scanning Associate opening for our client in Richmond, VA in order to support our growth. You will assist with the day-to-day operations within a Digital Imaging Center, with a focus on digital imaging and related duties.
The position is an operational role with accountability for managing all aspects of digital imaging and scanning. This position is key for meeting contractual SLA's and ensuring customer orders are completed per specifications.
Location: Richmond, VA
Duration: Ongoing contract
Shift: M-F 8 am - 5 pm, overtime potential
Pay Rate: $19.57/hr, potential to be converted to FT employee based on Performance
Duties:
  • Ensure customer issues and escalations are resolved or further escalated as appropriate.
  • Conduct quality checks on own work to ensure accuracy and output meet standards.
  • Adhere to all safety procedures and security requirements.
  • Able to work independently and be part of a team.
  • Perform backfile duties for absent coworkers.
  • Perform other duties as assigned by Lead or Manager.

Mail/Shipping Responsibilities:
  • Receive, sort, and process mail documents, packages, and supplies. Notify recipients as appropriate.
  • Deliver and pick-up mail on scheduled mail runs.
  • Perform outgoing postal and courier duties using shipping/postal systems, ensuring the most efficient and cost-effective methods.
  • Track, trace, and resolve mail or courier issues.
  • Fully operate, clean, and maintain all shipping and mail equipment.
  • Contact third-party service providers for mail and shipping equipment if required.

Document Preparation:
  • Validation/Reconciliation of boxes/files received.
  • Prepare documents for scanning by removing staples, clips, rubber bands, or any type of bindings.
  • Use a handheld scanner to scan the box barcode.
  • Insert slip sheets at appropriate levels for document separation.
  • Identify oversized documents for wide-format scanning.
  • Identify undersized documents that may need special handling and escalate exception items during production to the lead.

Imaging Responsibilities:
  • Operate high-speed scanning equipment to convert paper documents to digital formats.
  • Perform visual quality checks on each image to ensure it meets required criteria (e.g., no double feeds, clear content, appropriate thresholds, etc.).
  • Convert scanned documents, microfilm, and microfiche to digital formats.
  • Ensure scanned images are indexed according to the naming mechanisms provided by the customer and/or RDIC leadership.

Essential Functions:
  • Prepare customer documents for the digital imaging process.
  • Check physical documents for issues that may complicate the scanning process.
  • Index scanned images according to customer guidelines and additional post-imaging services.

Physical Demands:
  • Minimal to moderate physical effort required. Moving boxes and loading paper into machines will be required. Project prep and scanning work will require finger dexterity and movement between machines.

Mental Demands:
  • Problem-solving, written and verbal communication, information comprehension, and mental acuity are required.

Education:
  • Minimum High School Diploma required.

Experience:
  • At least 1 year of experience in a Customer Service environment.
  • Data entry work experience (Data Entry Operator or Office Clerk preferred but not required).
  • Experience with MS Office and data programs.
  • Familiarity with administrative duties is beneficial.
  • Typing speed and accuracy are required.
  • Excellent spelling, grammar, and punctuation skills.
  • Strong attention to detail and organizational skills.

Skills:
  • Strong ability to handle and manage large volumes of documents.
  • Ability to work effectively under deadlines.
  • Willingness to learn new skills and adaptability when priorities change.

Operational Soft Skills:
  • Planning, organizing, executing, and controlling skills.
  • Problem-solving and issue assessment with prioritization.
  • Self-initiative and results-oriented while being a team player.

Additional Role Requirements:
  • Confidentiality and the ability to work in a secure environment.
  • Core competencies in communication, organization, and task management.

To Apply:
To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Krista Eckard at Krista.Eckard@ctg,com. Kindly forward this to any other interested parties. Thank you!
CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.
About CTG
CTG, a Cegeka company, delivers IT and business solutions that enhance clients' digital agility, empowering them to seize new opportunities and overcome any challenge. Backed by more than 60 years' experience and a commitment to being a reliable, results-driven partner, we work shoulder to shoulder with clients to shape digital together. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. With more than 9,000 team members in over 15 countries, we combine global expertise with local insight to deliver innovative solutions. We operate across the Americas, Europe, and India, working with over 3,000 clients in many of today's highest-growth industries.
Together, we shape what's next-working shoulder to shoulder to deliver impactful solutions for our clients and society. Our culture is built by the people who work at CTG, the values we hold, and the actions we take. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. At CTG, you'll find a workplace where you are encouraged to grow, supported in your ambitions, and empowered to shape your own career journey. For more information, visit www.ctg.com.
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. CTG is fully committed to promoting employment opportunities for members of protected classes.
Computer Task Group logo

About Computer Task Group

Sourced by ZipRecruiter

We know that achieving our mission begins and ends with our people—and by people we mean you. Regardless of individual roles or responsibilities, regardless of industry or subject matter expertise, our lives happen in relation to other people—our colleagues, clients, and partners. CTG cultivates a workplace that attracts and develops the best people. Being Great Place to Work-CertifiedTM not only supports our Vision but also validates the rewarding workplace culture that has made CTG a leading IT and digital solutions and services company for more than 55 years.

Company size

1,001 - 5,000 Employees

Headquarters location

Buffalo, NY, US

Year founded

1966

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