Document Control Assistant Jobs in Tennessee (NOW HIRING)

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Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.

We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

Job Description

Document Control & Program Administration Specialist

This dual-role position supports both Document Control and Program Administration functions to ensure accurate configuration management, controlled documentation, and effective execution of program and contract-related activities. This role is critical to maintaining compliance, supporting production readiness, and enabling coordination across Engineering, Operations, Finance, Contracts, and Business Office teams.

Key Responsibilities (Other duties may be assigned)

Document Control (Primary Focus)

• Maintain and control customer and engineering drawings, specifications, and process documentation in accordance with company procedures.
• Distribute, track, and archive controlled documents, ensuring only current revisions are available for use.
• Retrieve and properly disposition obsolete or superseded documentation in compliance with retention policies.
• Manage document changes, ensuring revisions are accurately implemented and communicated to impacted teams.
• Support document uploads and maintenance within ERP/MES systems.
• Ensure documentation accuracy, completeness, and alignment with production and quality requirements.
• Support internal and external audits by providing documentation, records, and revision history as required.

Program Administration & Contracts Support (Secondary Focus)

• Support program tracking activities, including schedules, deliverables, and status reporting.
• Assist Program Managers with coordination of program documentation, reports, and customer deliverables.
• Maintain program and contract records, including documentation, compliance requirements, and internal tracking tools.
• Provide administrative support to the Contracts Department, including document coordination, contract file maintenance, and data verification.
• Review contracts to ensure alignment with approved quotes, terms, and negotiated requirements.
• Monitor and report key program metrics, including schedule adherence and documentation readiness.
• Coordinate cross-functional communication between Program Management, Engineering, Operations, Finance, and Contracts.
• Support risk tracking, action item follow-up, and program documentation consistency.
• Develop and maintain material reports for internal stakeholders and customer requirements.
• Interface with customers on a routine basis to support program and contractual execution.

Qualifications

Required

• Experience in Document Control, Program Administration, Contracts Administration, Business Operations, or a related field, or a Bachelor's degree in Business Administration or similar discipline.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).

Preferred

• Experience with ERP/MRP systems (e.g., Costpoint, or similar).
• Experience supporting audits or working in regulated or quality-driven environments.
• Familiarity with configuration management or document control systems.
• Exposure to program and contract management practices.

Core Competencies

• Detail-oriented with strong accuracy
• Process-driven with a focus on compliance
• Effective cross-functional collaboration
• Problem-solving and initiative
• Ability to manage sensitive and controlled information

Work Environment

• Onsite role supporting Business Office, Engineering, Production, Finance, and Contracts teams
• Requires coordination across multiple departments and shifting priorities

Additional Information

• This is a dual-function role with responsibilities shared between Document Control and Program Administration/Contracts based on business needs.
• Responsibilities may shift to support operational priorities, audits, or program and contract requirements.

Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.

Teledyne is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws.