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Contracting Assistant Jobs (NOW HIRING)

Puma

Maintenance Assistant

Bayamon, PR

$14.75 - $18.50/hr

The Maintenance Assistant provides administrative, logistical, and safety support to the ... Ensure contractor reports and service confirmations are properly collected and filed. 3 Vendor ...

Puma Energy

Maintenance Assistant

Bayamon, PR

$14.75 - $18.50/hr

The Maintenance Assistant provides administrative, logistical, and safety support to the ... Ensure contractor reports and service confirmations are properly collected and filed. 3 Vendor ...

PACE

Procurement Relationship Manager

Los Angeles, CA

$85K - $132.81K/yr

Guide businesses through the process of assessing their capacity/suitability for private sector and government contracting * Assist businesses with government registrations (i.e. www.sam.gov and ...

PACE

Procurement Relationship Manager

Los Angeles, CA · On-site

$85K - $132.81K/yr

Guide businesses through the process of assessing their capacity/suitability for private sector and government contracting * Assist businesses with government registrations (i.e. www.sam.gov and ...

TalentBurst

Administrative Assistant

Bellevue, WA · On-site

$20.25 - $27.25/hr

... scheduling contractor interviews Provide support for senior management, including travel ... outings Assist with on-boarding of new employees and contractors Assist with space management ...

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Contracting Assistant information

What are the key skills and qualifications needed to thrive as a Contracting Assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What are some common challenges Contracting Assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are Contracting Assistants?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What cities are hiring for Contracting Assistant jobs? Cities with the most Contracting Assistant job openings:
What are the most commonly searched types of Contracting jobs? The most popular types of Contracting jobs are:
What states have the most Contracting Assistant jobs? States with the most job openings for Contracting Assistant jobs include:
Contracting Assistant jobs near you

Maintenance Assistant

Puma

Bayamon, PR

$14.75 - $18.50/hr

Full-time

Posted 9 days ago

PUMA rating

8.0

Company rating: 8.0 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

1st of 102 rated fashion retailers

Job description

Main Purpose:The Maintenance Assistant provides administrative, logistical, and safety support to the Maintenance Department. The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key Responsibilities:

Key Responsibilities

Administrative & Procurement Support

Generate and manage purchase orders for maintenance-related materials and services.
Request and consolidate quotes from vendors, ensuring competitive sourcing.
Track procurement status and coordinate with suppliers for timely delivery.
Ensure proper classification and budget allocation of all maintenance-related purchases (OPEX/CAPEX).

2

Work Order & Documentation Management

Create, update, and close maintenance work orders in the CMMS.
Maintain an organized archive of maintenance records, certifications, warranties, and technical documentation.
Ensure contractor reports and service confirmations are properly collected and filed.

3

Vendor & Contractor Coordination

Follow up on pending maintenance services or deliveries from external contractors.
Assist in organizing contractor visits including access requests, documentation checks, and safety onboarding.

4

Safety Program Reporting Support

Assist in compiling maintenance-related safety data such as corrective actions, equipment failures, and safety inspections.
Ensure maintenance activities are properly documented within the safety reporting systems used by the terminal.

5

Inventory & Asset Support

Support inventory reconciliation processes for spare parts, tools, and maintenance consumables.
Maintain records of asset tags, equipment inspections, and calibration schedules.

Position Requirements

Work Experience:

  • Minimum 2 years of administrative experience, preferably in maintenance, logistics, or industrial operations.
  • Familiarity with procurement and/or maintenance management systems preferred.

Education, Certificates & Professional Licenses:

  • Associate Degree in Industrial Management, Business Administration, Engineering Technology, or equivalent.
  • OSHA 10/30 or safety training certificates preferred.

General and Technical Skills:

  • Strong organizational and follow-up skills.
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and experience in ERP or CMMS systems (NAV preferred)
  • Ability to interpret and manage technical documentation.
  • Basic understanding of safety principles and maintenance processes in industrial environments.
  • Effective written and verbal communication skills in Spanish and English.

Competencies

  • Detail-oriented and able to manage multiple priorities simultaneously.
  • Strong sense of responsibility and confidentiality.
  • Team-oriented mindset with initiative to support process improvements.
  • Commitment to safety, compliance, and continuous improvement.

Physical Requirements:

  • Ability to move between office and field environments as needed.
  • Occasionally required to use PPE and enter controlled operational areas.
Key Relationships and Department Overview:
  • Internal - Maintenance team, Terminal Operators, Operations team, HSE Department, Procurement, Administrative Support.
  • External - Contractors, Service Providers, Suppliers, and Vendors.

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