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Contracting Assistant Jobs in Rochester, NY (NOW HIRING)

East Origins

Senior Executive Assistant

Henrietta, NY · On-site

$60K - $100K/yr

Oversee commercial property management tasks, coordinate with general contractors, and manage specialized service providers. * Legal & Compliance Support: Assist the executive in navigating U.S ...

Seek Now

Field Inspector 1099 Contractor

Rochester, NY · On-site

Seek Now is searching for capable 1099 independent sub-contractors to provide accurate, impartial ... Our 1099 Field Inspectors are the frontline experts who assist and collect data for our clients in ...

Skin Clique

Aesthetic Physician Assistant

Rochester, NY

$98K - $133K/yr

Aesthetic & Wellness Physician Assistant 1099 Independent Contractor | PRN / Flexible | Training About Skin Clique Our providers build their own patient relationships, set their own availability, and ...

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Contracting Assistant information

How much does a GC charge per hour?

A Contracting Assistant typically does not charge an hourly rate, as they are usually employed by a company or contractor. If referring to a general contractor (GC), their hourly rates can range from $50 to $150 or more, depending on the project scope, location, and experience. GCs often charge a percentage of the project cost or a fixed fee rather than hourly rates for large projects.

What does a contract assistant do?

A contract assistant supports the contract management process by preparing, reviewing, and organizing contract documents, ensuring compliance with company policies and legal requirements. They often use contract management software and communicate with vendors and internal teams to facilitate contract execution and renewal. Attention to detail and knowledge of legal terminology are important skills for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries such as finance, law, or technology, with salaries reaching six figures for those supporting top executives. Specialized skills, certifications, and experience can significantly increase earning potential in these roles.

What are Contracting Assistants?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What jobs pay $4000 a week without a degree?

Contracting assistants typically do not earn $4000 a week without specialized skills or experience. High-paying roles that can reach this level often include skilled trades such as commercial diving, certain sales positions, or freelance consulting, which may require certifications or extensive experience rather than formal degrees.

What are some common challenges Contracting Assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a Contracting Assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.
What are the most commonly searched types of Contracting jobs in Rochester, NY? The most popular types of Contracting jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Contracting Assistant jobs? Cities near Rochester, NY with the most Contracting Assistant job openings:
Contracting Assistant jobs near you
Infographic showing various Contracting Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 2% Internship, 81% Full Time, 11% Part Time, and 6% Contract. Highlights an 96% In-person, 2% Hybrid, and 2% Remote job distribution.

Senior Executive Assistant

East Origins

Henrietta, NY • On-site

$60K - $100K/yr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Responsibilities

  • Linguistic & Cultural Bridge: Provide high-level consecutive interpretation during business meetings, legal consultations, and government interactions. Translate complex documents, including technical specifications, legal contracts, and official government correspondence.
  • Government & Regulatory Liaison: Manage communications with local and state authorities (e.g., building departments, utility boards, zoning committees). Assist in drafting formal petitions, letters of dispute, and permit applications.
  • Operational Integration: Interface with production managers and engineers to track manufacturing processes. This includes assisting in the procurement of industrial equipment (e.g., stainless steel tanks, chemical raw materials) and communicating technical requirements to vendors.
  • Project Management & Administration: Oversee commercial property management tasks, coordinate with general contractors, and manage specialized service providers.
  • Legal & Compliance Support: Assist the executive in navigating U.S. business law and regulatory frameworks, ensuring that all communications with legal counsel are precise and professionally handled.

Required Skills & Qualifications

  • Bilingual Mastery: Absolute fluency in Mandarin Chinese and English (written and verbal). Ability to switch between formal "business" registers and technical "industrial/legal" registers in both languages.
  • Technical Literacy: Ability to understand and communicate concepts related to chemical engineering, manufacturing workflows, and architectural/permitting documentation.
  • High-Stakes Communication: Demonstrated experience in government relations or dealing with regulatory bodies. The candidate must be comfortable advocating for the business’s interests in formal settings.
  • Professional Discretion: Proven ability to handle sensitive information regarding business strategy, legal disputes, and financial planning.
  • Cross-Cultural Competency: Deep understanding of both Chinese and American business etiquette to facilitate successful negotiations and relationship building.

Candidate Profile

  • Experience: 5+ years of experience as an Executive Assistant, Paralegal, or Project Coordinator in an industrial or international business environment.
  • Tech Savvy: Proficiency in project management software, digital communication tools, and the Microsoft Office Suite.

Key Performance Indicators (KPIs)

  • Communication Accuracy: Zero critical misunderstandings in legal or technical translations.
  • Project Velocity: Timely submission of permits and response to government inquiries.
  • Stakeholder Satisfaction: Smooth interactions between the executive and external partners (Contractors, Utility Companies, Attorneys).

Company Description

East Origins LLC is an international manufacturer and distributor specializing in cooking wine, vinegar, and related food products. We work with domestic and international suppliers to support production and distribution across global markets.