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Contracting Assistant Jobs in Rochester, NY (NOW HIRING)

Kaygen

Administrative Assistant Contractor

Rochester, NY · On-site

$20/hr

Administrative Assistant Contractor Location: 100% onsite in Rochester, NY Duration: Through 1/8/27, potential extension Rate: $20/hour Responsibilities * As an Administrative Assistant Contractor ...

Fairdale Apartments LLC

Be Seen First

Assistant Project Manager

Farmington, NY · On-site

$30/hr

Assistant Project Manager - Building Development & Maintenance We are seeking a reliable and ... Coordinate with contractors, vendors, and other trades as needed. * Primarily service three large ...

Fairdale Apartments LLC

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Assistant Project Manager

Farmington, NY · On-site

$30/hr

Assistant Project Manager - Building Development & Maintenance We are seeking a reliable and ... Coordinate with contractors, vendors, and other trades as needed. * Primarily service three large ...

NESCO Inc

Executive Assistant

Rochester, NY · On-site

$45K - $56K/yr

We are seeking a dependable, professional, and highly organized Executive Assistant to support ... Communicate with external contractors, vendors, consultants, and service providers. * Coordinate ...

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All JobsContracting JobsContracting Assistant JobsContracting Assistant Jobs in Rochester, NY

Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are the most commonly searched types of Contracting jobs in Rochester, NY?

The most popular types of Contracting jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Contracting Assistant jobs?

Cities near Rochester, NY with the most Contracting Assistant job openings:

Contracting Assistant jobs near you
Infographic showing various Contracting Assistant job openings in Rochester, NY as of September 2026, with employment types broken down into 2% Internship, 81% Full Time, 11% Part Time, and 6% Contract. Highlights an 96% In-person, 2% Hybrid, and 2% Remote job distribution.

Administrative Assistant Contractor

Rochester, NY • On-site

Kaygen
IT Services • 51 - 200 employees
Learn more about Kaygenexternal

$20/hr

Other

Medical, Life, Retirement

Posted 4 days ago

Job description

KAYGEN is an emerging leader in providing top talent for technology-based staffing services. We specialize in providing high-volume contingent staffing, direct hire staffing and project-based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries.
Title: Administrative Assistant Contractor
Location: 100% onsite in Rochester, NY
Duration: Through 1/8/27, potential extension
Rate: $20/hour
Responsibilities

  • As an Administrative Assistant Contractor, you will be responsible for providing administrative support to ensure efficient operation of the office.
  • Manage and organize schedules, appointments, and meetings.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle incoming and outgoing communications, including emails and phone calls.
  • Maintain and update filing systems, both electronic and physical.
  • Assist with the coordination of office activities and events.
  • Supporting various office tasks and administrative services including: processing and delivery of mail; visitor/customer reception desks and phones; requests for printing; managing supplies and equipment; facility upkeep; and general cleaning (non-janitorial activities)
  • Serving as primary customer support assisting or facilitating requests which may include: facility/housekeeping issues, kitchen/pantry management, A/V troubleshooting, administrative tasks, and other office services/daily in-office support needs
  • Supporting day-of execution for meetings and events including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions (e.g. to vendors), when needed
  • Maximizing work and meeting space utilization by supporting the reservation and meeting space management process working with customers and the team to effectively use office space, including addressing space conflicts and negotiating space needs
Requirements
  • Experience as an Administrative Assistant or similar position
  • Strong communication skills
  • Experience with software such as the Microsoft Office Suite
At KAYGEN, people are at the heart of everything we do. We foster a diverse, inclusive, and employee-driven culture where every individual is valued, empowered, and encouraged to bring their authentic self to work. Our candidate-first approach means we are committed to understanding your career goals and connecting you with opportunities that align with your aspirations, skills, and potential. Whether you're taking the next step in your career or searching for your dream opportunity, KAYGEN is more than a staffing partner-we're a community dedicated to helping you grow, succeed, and thrive. Join us and discover a place where your talent is recognized, your ambitions are supported, and your future is built alongside a team that invests in your success every step of the way.
Our team of experienced staffing experts will work with you to find you the best opportunity. For more information, please visit us at www.kaygen.com.
Benefits:
  • Free Healthcare Insurance
  • 401(k) Retirement Plan
  • Free Life Insurance
  • Sick Time Off
Achieve your Kaizen by clicking here. A unique and exclusive talent community supported by KAYGEN, that includes programs like:
  • Mentorship Program
  • Certifications
  • Referrals
  • Family and Wellness benefits
  • Continuous Growth and Career Development

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