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Contracting Assistant Jobs in Rochester, NY (NOW HIRING)

East Origins

Senior Executive Assistant

Henrietta, NY · On-site

$60K - $100K/yr

Oversee commercial property management tasks, coordinate with general contractors, and manage specialized service providers. * Legal & Compliance Support: Assist the executive in navigating U.S ...

Elderwood

Maintenance Assistant

Fairport, NY · On-site

$23.05/hr

Maintenance team members assist with ensuring the health and well-being of our residents by ... contractors). * Assists with and perform duties related to maintenance of grounds, parking lots ...

Seek Now

Field Inspector 1099 Contractor

Rochester, NY · On-site

Seek Now is searching for capable 1099 independent sub-contractors to provide accurate, impartial ... Our 1099 Field Inspectors are the frontline experts who assist and collect data for our clients in ...

Skin Clique

Aesthetic Physician Assistant

Rochester, NY

$98.70K - $133.70K/yr

Aesthetic & Wellness Physician Assistant 1099 Independent Contractor | PRN / Flexible | Training About Skin Clique Our providers build their own patient relationships, set their own availability, and ...

Milton Rents

Administrative Assistant

Rochester, NY · On-site

$17 - $20/hr

Overview Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The ... VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

Milton CAT

Administrative Assistant

Rochester, NY · On-site

$17 - $20/hr

Overview Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The ... VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace. Employment Type ...

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Contracting Assistant information

What are the key skills and qualifications needed to thrive as a Contracting Assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What are some common challenges Contracting Assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are Contracting Assistants?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are the most commonly searched types of Contracting jobs in Rochester, NY? The most popular types of Contracting jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Contracting Assistant jobs? Cities near Rochester, NY with the most Contracting Assistant job openings:
Contracting Assistant jobs near you

Administrative Assistant/Rental Assistant

Baldwin Real Estate Corp

Rochester, NY • On-site

$21 - $22/hr

Full-time, Part-time

Posted 26 days ago

Job description

Description:

Basic Function:

Assist the Community Manager and Maintenance Supervisor in oversight of the property, to ensure a safe and habitable place to dwell. Assist in duties related to the administration of the communities required as outlined below. Some or all duties may not be assigned, others not listed may be required/added. Responds to requests by the Area/Community Manager in a timely fashion. Maintains high standards of conduct following all policies and procedures outlined in the employee handbook.


Payroll:

Part– time position. Prefer daily work schedule (M-F), but will be flexible. Hours may be changed as required. Compensation is on an hourly basis, with performance and salary reviewed annually (typically in the second quarter).


Key Goals:

  • Maximize resident retention by providing excellent customer service and follow-up
  • Maintain property’s emergency and risk management plan
  • Maintain good record keeping system
  • Reduce liabilities, both physical and financial

Relationships:

  • Reports directly to Community/Area Manager
  • Maintains positive relations with residents, team members and vendors
  • Maintains supportive relations with community, fire and police

Description of Responsibilities and Typical Work Activities: (Not limited to:)


Maintaining the Physical Asset

  • Ensures all contractors insurance certificates are in place
  • Notify Maintenance Supervisor and Area/Community Manager of reported maintenance problems


Marketing and Leasing

  • Assist Community manager in leasing units quickly and efficiently following approved occupancy guidelines, pursuant to HUD, Low Income Housing Tax Credit and or USDA Rural Development programs, in addition to our Tenant Selection Plan. Vacancies should be filled within 30 days from move-out (or less whenever possible).
  • Maintain and update waiting list.
  • Conduct resident interviews for initial occupancy or unscheduled/scheduled recertification process.
  • Assist with file maintenance
  • Assist in performance of move-in, annual and move-out inspections
  • Coordinate preparation of vacant units with Maintenance Supervisor and Community/Area Manager based on move-in dates
  • Answer phone or in person rental inquiries


Tenant Management

  • Record all service requests upon receipt
  • Maintain work orders in software program
  • Provide polite and helpful interaction with residents
  • Assist manager with delivery of lease violation notices, late rent notices, receipts
  • Assist with general correspondence
  • Enter rent payments in software


Administration

  • Assist Community Manager in performing her/his duties and fill in as required during absence of Community Manager
Requirements: