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Contracting Assistant Jobs in Rochester, NY (NOW HIRING)

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$2.7K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$3.2K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$2.7K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Mount Morris, NY · On-site

$20.40 - $26/hr

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY

$1.8K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$1.8K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$3.2K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Mount Morris, NY · On-site

$56/hr

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY

$3.4K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Geneseo, NY · On-site

$4.1K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$1.8K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Mount Morris, NY

$20.40 - $26/hr

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY

$1.8K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY

$3.2K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$2.4K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY

$3.2K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Rochester, NY · On-site

$2.4K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Mount Morris, NY · On-site

$56/hr

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

Kwik Fill

Assistant Manager

Geneseo, NY · On-site

$4.1K/wk

Interact professionally with other employees, customers, contractors, and suppliers. * Work ... Position Purpose The Assistant Store Manager shares responsibility for the store's operations with ...

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All JobsContracting JobsContracting Assistant JobsContracting Assistant Jobs in Rochester, NY

Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are the most commonly searched types of Contracting jobs in Rochester, NY?

The most popular types of Contracting jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Contracting Assistant jobs?

Cities near Rochester, NY with the most Contracting Assistant job openings:

Contracting Assistant jobs near you
Infographic showing various Contracting Assistant job openings in Rochester, NY as of September 2026, with employment types broken down into 2% Internship, 81% Full Time, 11% Part Time, and 6% Contract. Highlights an 96% In-person, 2% Hybrid, and 2% Remote job distribution.

Registration Assistant (PT)

Canandaigua, NY • On-site

Finger Lakes Community College
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Finger Lakes Community Collegeexternal

$20/hr

Part-time

Re-posted 10 days ago

Key responsibilities

  • Assist with coordination and implementation of New Student Registration events, including scheduling placement tests and appointments.

  • Provide front-end support to the office by checking in visitors, logging them into the Starfish system, answering phones, returning messages, and emailing responses.

  • Support transfer services events and proctor placement tests during peak times.

Job description

The Registration Assistant will help the office of Academic Advising and Transfer Services with registrations and systems operations. The Registration Assistant will support continuing/returning and new student registration events and planning. They will support programmatic efforts and duties of the Professional Academic Advisors and provide front-end support to students when appropriate.

FLCC is committed to diversity, equity and inclusion, and strives to provide an environment that embodies these principles. We strive to attract talented personnel from diverse backgrounds and traditions, particularly of race and ethnicity, gender, gender identity, sexual orientation, nationality, culture, religion, worldview and physical and mental abilities. As such, applicants from historically under-represented groups are highly encouraged to apply.

This is an hourly, part-time position.

Qualifications:

Educational Background: Associate’s degree required. Bachelor’s degree preferred.

Experience: Minimum of one year working in an education setting or in customer service required. Preference given to candidates with experience at a community college.

Special Requirements: Ability to work independently. Effective communication skills and professional acumen. Excellent concierge skills in greeting and helping new and prospective students. Knowledge of the general philosophy of academic advising and transfer services as they relate to the successful student experience. Proficient in Microsoft Office Suite and the ability to work with software systems such as Starfish, Colleague, Slate etc. preferred.

Essential Functions:

Assists with coordination and implementation of New Student Registration events, including scheduling placement tests and appointments.

Assists in scheduling registration appointments for New Student Registration staff.

Provides front-end support to the office including checking in visitors and logging them into the Starfish system, answering phones, returning messages, and emailing responses on behalf of the office.

During peak times, proctors placement tests for math and music and reviews transcripts for placement.

Assists with transfer services events as needed.

Performs other related duties assigned by the Director, Center for Academic Advising and Transfer Services or Associate Provost of Student Affairs.

Pay Rate: $20.00/hour

Hours: Up to 25 hours per week

Application Instructions:

Applicants interested in applying MUST submit the following documents online:

  1. Resume/Cv

  2. Cover letter

Finger Lakes Community College does not discriminate against any employee, applicant for employment, intern, whether paid or unpaid, contractor, student, or applicant for admission based on an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, self-identified or perceived sex, the status of being transgender, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state laws prohibiting discrimination and sexual harassment in public institutions of higher education.