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Contract Event Planner Jobs in Boca Raton, FL (NOW HIRING)

Maggiano's Little Italy

Event Manager

Boca Raton, FL · On-site

ESSENTIAL FUNCTIONS Event Planning & Execution * Own all event details once the event is booked and handed off from sales team * Review contracts, BEOs, and event notes for accuracy and completeness

CityPickle

Event Sales Manager

Boca Raton, FL

... contract execution while ensuring a seamless, high-quality experience. This is a highly visible ... This role is ideal for someone with a background in corporate and social event planning ...

CityPickle

Event Sales Manager

Boca Raton, FL · On-site

... contract execution while ensuring a seamless, high-quality experience. This is a highly visible ... This role is ideal for someone with a background in corporate and social event planning ...

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All JobsContract Event Planner JobsContract Event Planner Jobs in Boca Raton, FL

Contract Event Planner information

See Boca Raton, FL salary details

$12

$28

$41

How much do contract event planner jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for contract event planner in Boca Raton, FL is $28.90, according to ZipRecruiter salary data. Most workers in this role earn between $22.79 and $33.51 per hour, depending on experience, location, and employer.

What does a contract event planner do?

Contract event planners are independent contractors hired to organize and coordinate all the aspects of an event. In this role, you discuss the needs and expectations of your client concerning the size and other details of the event. If the venue has not been chosen, your first responsibility is to help your client find a location to hold the event. Then you research and book various vendors that can provide the look and feel that your client wants, such as caterers, florists, and DJs or live bands. Open communication with your client throughout the planning process is essential to ensure that the details are approved and on budget. Many contract event planners are also expected to attend the event and assist with any issues that arise on that day.

How does a contract event planner typically coordinate with vendors and clients during the planning process?

As a contract event planner, you will act as the main point of contact between clients and various vendors such as caterers, venues, and audiovisual teams. This involves regular communication to clarify client expectations, negotiate contracts, and ensure timelines are met. You'll often use project management tools and attend site visits to oversee progress and troubleshoot any issues. Strong organizational skills and proactive communication are essential for ensuring all parties are aligned and that the event runs smoothly.

What is the difference between Contract Event Planner vs Freelance Event Coordinator?

AspectContract Event PlannerFreelance Event Coordinator
CredentialsEvent planning certifications, relevant experienceEvent planning experience, certifications optional
Work EnvironmentTypically hired for specific projects, often through agencies or companiesSelf-employed, manages multiple clients independently
Employer/Industry UsageUsed by event planning firms, corporations, and agenciesCommon among independent professionals and small businesses
Search/Comparison IntentLooking for contractual event planning rolesSeeking freelance event coordination opportunities

The main difference is that Contract Event Planners are usually hired through agencies or companies for specific projects, often requiring formal certifications. Freelance Event Coordinators operate independently, managing multiple clients without employer oversight. Both roles involve event organization, but their work arrangements and employment structures differ.

What are the key skills and qualifications needed to thrive as a contract event planner, and why are they important?

To thrive as a Contract Event Planner, you need expertise in project management, budgeting, logistics, and strong knowledge of the events industry, often supported by a degree in hospitality or a related field. Familiarity with event management software (such as Cvent or Eventbrite), vendor management platforms, and, in some cases, certifications like the Certified Meeting Professional (CMP) designation is valuable. Exceptional organizational skills, creativity, negotiation abilities, and effective communication help you stand out by ensuring seamless event execution and client satisfaction. These competencies are crucial for managing complex events, meeting client expectations, and delivering memorable experiences within deadlines and budgets.

What is a contract event planner?

Contract event planners are professionals who are hired on a temporary or project basis to organize and manage events such as conferences, weddings, corporate meetings, or parties. Unlike full-time staff, they typically work independently or through an agency and handle all aspects of event planning, including budgeting, vendor coordination, logistics, and on-site management. Their role is to ensure events run smoothly and meet the client's objectives, drawing on their expertise and network of contacts. Contract event planners offer flexibility and specialized skills, making them a popular choice for clients with occasional or unique event needs.
More about Contract Event Planner jobs
What are the most commonly searched types of Event Planner jobs in Boca Raton, FL? The most popular types of Event Planner jobs in Boca Raton, FL are:
What are popular job titles related to Contract Event Planner jobs in Boca Raton, FL? For Contract Event Planner jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Contract Event Planner jobs in Boca Raton, FL look for? The top searched job categories for Contract Event Planner jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Contract Event Planner jobs? Cities near Boca Raton, FL with the most Contract Event Planner job openings:
Contract Event Planner jobs near you
Infographic showing various Contract Event Planner job openings in Boca Raton, FL as of July 2026, with employment types broken down into 76% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $60,103 per year, or $28.9 per hour.

Event Planner

Jewish Federation of Palm Beach County

West Palm Beach, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit that mobilizes the community to care for those in need, activate Jewish life, safeguard the people of Israel, and combat antisemitism and hatred locally and in more than 70 countries worldwide. Each year, Federation engages thousands of donors and volunteers to generate tens of millions of dollars in philanthropic support, sustaining a network that delivers critical services, builds community, and responds to urgent challenges. Staff play a direct role in advancing this work across the Palm Beaches and beyond.
Position Summary :
The Event Planner plans, coordinates and executes a variety of fundraising and engagement events to support the mission, vision, and core values of Federation. The role manages multiple projects simultaneously, ensuring alignment with Federation's strategic goals and objectives. They lead an interdisciplinary group of Federation team members, vendors, volunteers and other stakeholders, and collaborate with the Director, Event Services to ensure the success of each event.
Essential Duties and Responsibilities :
Event Planning and Strategy
  • Autonomously manages a portfolio of events assigned by the Director, Event Services ensuring each event aligns with organizational goals and priorities.
  • Collaborate with lead staff person, Marketing team and Events team to create comprehensive strategy for all assigned events, demonstrating strong leadership and decision-making abilities.
  • Prepares and manages event budgets for approval ensuring meticulous budget management and adherence to approved financial plans.

Research and Analytics
  • Conduct through research and provide expert recommendations for event logistics, including, but not limited to, speaker selection, venue, food and beverage, event set-up, décor, entertainment, audio visual, virtual event production requirements and more.
  • Perform post-event analysis to measure success, gather feedback and identify areas for improvement.

Vendor Management
  • Lead vendor contract negotiations in partnership with the Director, Event Services, ensuring favorable terms and compliance with contractual obligations.
  • Oversees vendor performance, ensuring high standards and alignment with event objectives, and address any discrepancies or issues promptly and professionally.
  • Coordinates air travel, ground transportation, hotel arrangements, meals and onsite requirements for speakers, ensuring a seamless and professional experience.

Project Management
  • Works with Event Project Manager to manage event marketing timeline, ensuring timely delivery of promotional materials and communication.
  • Continually lead meetings with lead staff, support department staff and vendors to ensure successful execution of event plans.
  • Maintains accurate and organized electronic files and communications for assigned events, ensuring easy access to information and efficient project management.

Customer Service
  • Collaborate with internal and external stakeholders including sponsors, partners, lay leaders and attendees to ensure their needs and expectations are met.
  • Promotes the mission of Federation through superior customer service, representing the organization with professionalism and dedication.
  • Attends all events serving as a key representative of Federation, ensuring that events run smoothly and successfully.

Additional Responsibilities
  • Perform all other duties as assigned by the Director, Event Services, demonstrating leadership, initiative and flexibility to additional responsibilities.

Qualifications and Success Factors :
  • Associates degree required (bachelor's degree preferred) preferably in one of the following areas: Event Planning, Fundraising, Non-profit Management, Business Administration, Hotel Management or similar.
  • Three (3) or more years' experience with fundraising events and event management or equivalent combination of relevant education, experience and skills required.
  • Excellent verbal and written communication skills required.
  • Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required.
  • Strong organizational skills required.
  • Experience working with volunteers and committees.
  • Experience working with donor relation systems preferred.
  • Experience managing budgets required.
  • Knowledge of effective utilization of audio-visual equipment preferred.
  • Ability to problem solve and multi-task with numerous deadlines.
  • Ability to work independently and as a member of a team.
  • Creativity and innovative thinking required.
  • Must be able to pass a Level 1 background check.
  • Must be able to lift and carry at least 25 lbs. and be able to set up event displays.
  • Must maintain a valid Florida driver's license.
  • Must be able to work off-shift hours including nights and weekends, as needed.

Work Environment:
Jewish Federation of Palm Beach County is committed to creating a workplace where employees feel supported, valued, and connected to our mission. Our offices are located in a beautiful facility in West Palm Beach, providing a professional and welcoming environment for both staff and visitors. The building is secured during business hours with dedicated safety personnel to help ensure a safe and supportive workplace.
Federation prioritizes employee well-being and professional growth through a collaborative culture and a dedicated employee wellness program that promotes physical, mental, and emotional health. Employees also benefit from a wide range of professional development opportunities, including in-house courses through Federation University, cross-departmental trainings, conference participation, professional certifications, and involvement in fellowships and leadership cohorts.
Employees of the Federation also enjoy a comprehensive benefits package designed to support health, financial security, and work-life balance, including:Health & Wellness Benefits • Comprehensive health coverage including medical, dental, and vision plans • Disability and life insurance coverage • A dedicated employee wellness program focused on overall well-being
Time Off & Work-Life Balance • Generous paid time off • Paid Jewish and U.S. holidays • Early office closings on Fridays in observance of Shabbat • Early closings on many holiday eves Financial Benefits • 401 (k) retirement plan with employer contribution • pre-tax benefits including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
Pay Rate:
We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range.
Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at Federation's discretion. Employment is at-will, and this job description is not an employment contract. Nothing herein shall be deemed to create in any way whatsoever an employment contract.

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