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Construction Project Administrator information

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$15

$27

$42

How much do construction project administrator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for construction project administrator in Iowa is $27.75, according to ZipRecruiter salary data. Most workers in this role earn between $22.79 and $30.72 per hour, depending on experience, location, and employer.

What does a construction project administrator do?

A construction project administrator manages the contracts and other administrative aspects of a construction project. In this role, your job duties include obtaining and filing the required municipal permits, collecting and organizing necessary documentation, and maintaining the project schedule. Before the project begins, you contact different vendors and coordinate the bidding process to help select contractors and subcontractors. You track the project, verify the achievement of benchmarks, and make scheduling and contract adjustments as needed. During the project, you make sure to document each phase properly, provide billing support, and verify invoices. Other responsibilities may include tracking inventory and equipment to ensure that the project meets budget requirements.

What does a construction project administrator do?

A Construction Project Administrator oversees the administrative aspects of construction projects, ensuring that documentation, contracts, permits, and communications are managed efficiently. They coordinate between project managers, contractors, and suppliers to keep the project running smoothly and on schedule. Their responsibilities often include preparing reports, tracking project progress, managing budgets, and handling correspondence. By staying organized and detail-oriented, they help prevent delays and ensure compliance with regulations. This role is crucial for keeping construction projects on track and within budget.

What are the key skills and qualifications needed to thrive as a construction project administrator, and why are they important?

To thrive as a Construction Project Administrator, you need strong organizational abilities, attention to detail, and knowledge of construction processes, often supported by a degree in construction management or a related field. Familiarity with project management software, document control systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving skills, and the ability to multitask effectively set top candidates apart. These skills and qualities are essential for ensuring projects run smoothly, stay on schedule, and maintain accurate documentation throughout the construction lifecycle.

What are some common challenges faced by construction project administrators during a project's lifecycle?

Construction Project Administrators often encounter challenges such as coordinating communication among diverse teams, managing tight deadlines, and ensuring accurate documentation. Balancing multiple tasks—like tracking budgets, processing contracts, and liaising with contractors—requires strong organizational skills and attention to detail. Additionally, adapting to changing project scopes or unforeseen delays demands flexibility and proactive problem-solving. Building effective relationships with project managers, engineers, and subcontractors helps navigate these challenges and keep projects on track.

What is the difference between Construction Project Administrator vs Construction Coordinator?

AspectConstruction Project AdministratorConstruction Coordinator
CredentialsTypically requires a degree in construction management, civil engineering, or related field; certifications like OSHA or PMP are commonOften has similar educational background; certifications may include OSHA or project management credentials
Work EnvironmentWorks primarily in office settings, managing documentation, schedules, and communicationWorks both in office and on-site, coordinating activities between teams and contractors
Employer & Industry UsageUsed by construction firms, project management companies, and general contractorsCommonly used in construction firms, subcontractors, and project teams

Construction Project Administrators focus on managing project documentation, budgets, and schedules, ensuring smooth project flow. Construction Coordinators handle on-site coordination, communication between teams, and logistical support. While their roles overlap, the administrator emphasizes administrative tasks, whereas the coordinator is more involved in on-site operations and team coordination.

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The top searched job categories for Construction Project Administrator jobs in Iowa are:

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Construction Project Administrator jobs near you
Infographic showing various Construction Project Administrator job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $57,711 per year, or $27.7 per hour.

Project Coordinator (Owner's Representative) - Data Center Construction

KALCON

Cedar Rapids, IA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Job description

Project Coordinator (Owner's Representative) - Cedar Rapids, IA
KALCON is seeking a highly organized and proactive Project Coordinator / Project Administrator to support the successful delivery of mission-critical data center construction projects. This role serves as a key member of the Owner's Representative team and provides support across project controls, document management, financial tracking, meeting coordination, contractor communication, commissioning, project closeout, and day-to-day project administration.
The ideal candidate thrives in a fast-paced construction environment, possesses exceptional organizational and communication skills, and is capable of supporting both field and office-based project activities. This individual will work closely with Construction Managers, Project Managers, General Contractors, consultants, vendors, commissioning teams, and owner stakeholders to ensure efficient project execution and reliable project controls.
Minimum Qualifications:
  • Bachelor's degree in Construction Management, Engineering, Business Administration, or related field preferred.
  • 2-5 years of experience supporting commercial, industrial, mission-critical, or data center construction projects.
  • Experience supporting construction project teams in a project coordinator, project administrator, assistant project manager, or similar role.
  • Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
  • Experience with Procore, Autodesk Construction Cloud, SharePoint, Unifier, or similar project management platforms preferred.
  • Strong document control and organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong attention to detail and commitment to accuracy.
  • Ability to work effectively with internal teams, contractors, vendors, and clients.

Duties and Responsibilities:
  • Support Construction Managers and Project Managers in the daily coordination and administration of mission-critical construction projects.
  • Review project management systems and track weekly deliverables from General Contractors and project stakeholders.
  • Assist with project document control, file management, and document compliance requirements.
  • Maintain project correspondence, logs, trackers, and project records.
  • Manage RFI, submittal, change order, and action item logs.
  • Track project commitments and issue resolution efforts through completion.
  • Coordinate project meetings including OAC meetings, contractor meetings, commissioning meetings, and owner meetings.
  • Prepare meeting agendas, maintain meeting minutes, and distribute action items.
  • Assist with project schedule coordination and milestone tracking.
  • Support project financial processes including purchase orders, budget tracking, cost reports, and invoice management.
  • Review and process contracts, purchase orders, vendor documentation, and project-related administrative requirements.
  • Coordinate contractor and vendor communications.
  • Manage project directories, contact lists, and stakeholder distribution lists.
  • Support commissioning documentation, turnover documentation, and project closeout activities.
  • Assist with collection and organization of O&M manuals, warranties, training records, and as-built documentation.
  • Support customer, tenant, and operations handover requirements.
  • Assist with permit tracking, inspection coordination, and regulatory documentation.
  • Perform routine site walks to gain familiarity with project status, construction progress, and field activities.
  • Build and maintain professional working relationships with contractors, vendors, consultants, and client representatives.
  • Coordinate site access requests, visitor registrations, parking logistics, and project orientations.
  • Support onboarding activities for project personnel and visitors.
  • Assist with project office operations, trailer logistics, conference room scheduling, and workspace coordination.
  • Coordinate project team communications and distribution of project updates.
  • Assist with scheduling travel, meetings, workshops, and team events.
  • Order and maintain office supplies, field supplies, PPE, and project equipment.
  • Support printer setup, conference room technology, and administrative project office needs.
  • Prepare reports, presentations, dashboards, and executive summaries for project leadership.
  • Maintain project status trackers and reporting tools.
  • Support project closeout documentation and final turnover deliverables.
  • Assist Construction VPs, Directors, Project Managers, and Construction Managers with project-related tasks and special assignments as needed.
  • Utilize project management technology and software platforms to support project controls, document management, communication, and reporting.
  • Perform additional duties as assigned by management.

Benefits Offered:
  • Medical insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Accident Insurance
  • Long Term Disability
  • 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%
  • 15 days of paid time off
  • 8 paid National Holidays
  • Reimbursement for professional licenses and certifications

Submission Requirements:
At a minimum, the candidate's professional resume must include the following:
  • List of all Educational Achievements
  • List of all Professional Licenses or Certificates
  • List of Awards Received
  • Detailed Employment History with each company including:
    • Name & Contact Information of the firm or agency
    • Start Date and End Date (Month & Year)
    • Positions Held

At KALCON we are committed to creating an inclusive, diverse, and equitable workplace where every individual is respected and valued. We are an equal opportunity employer and all applicant and employees will receive consideration for employment as we do not tolerate discrimination of any kind based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetics, protected veteran status or any other protected characteristic as outlined by federal, state, or local laws. We believe that a diverse workforce contributes to the success of our company and the innovation behind the exceptional projects we deliver. We encourage and support applicants from all backgrounds, experiences, and perspectives to join our team and thrive. Our hiring and employment practices are guided by principles of fairness, equality, and opportunity for all.
Salary Range
$80,000-$120,000 USD

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