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Conference Planner Jobs in Arizona (NOW HIRING)

Deloitte

Workday Adaptive Planning Manager

Tempe, AZ

... conference room pilots (CRPs) functional configuration, testing, client user training * Business ... Functional FP&A knowledge and implementation/deployment experience of EPM systems * Experience ...

LPL Financial

AVP, Growth Manager

Tempe, AZ · Remote

$99K - $166K/yr

Partner with the events team and external wholesalers on conference planning, funding, invitations and execution; service as the primary point person for advisor communications related to Recognition ...

STORE Capital LLC

Fall Intern- STORE Capital

Scottsdale, AZ · On-site

$15.25 - $20.50/hr

Marketing Intern: * Assist in the planning of STORE's Annual Customer Conference, the Inside Track Forum. * Research venues and entertainment options, attend site visits and assist Marketing ...

GTN Technical Staffing

Be Seen First

Office Administrator $26/hr (Scottsdale, AZ)

Scottsdale, AZ · On-site

$26/hr

... planning, making it ideal for someone with strong multitasking, communication, and office ... Coordinate meeting logistics, including conference room scheduling, room setup, catering orders ...

GTN Technical Staffing

Be Seen First

Office Administrator

Scottsdale, AZ · On-site

$25/hr

... planning, making it ideal for someone with strong multitasking, communication, and office ... Coordinate meeting logistics, including conference room scheduling, room setup, catering orders ...

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Conference Planner information

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How much do conference planner jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for conference planner in Arizona is $28.70, according to ZipRecruiter salary data. Most workers in this role earn between $23.32 and $32.02 per hour, depending on experience, location, and employer.

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including venue selection, scheduling, vendor management, and attendee registration, often using event management software. Strong organizational skills and attention to detail are essential for success in this role.
More about Conference Planner jobs

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For Conference Planner jobs in AZ, the most frequently searched job titles are:

Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Arizona as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 82% Full Time, 12% Part Time, 2% Temporary, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $59,689 per year, or $28.7 per hour.

Catering and Conference Services Coordinator

Omni Hotels & Resorts

Paradise Valley, AZ • On-site

Full-time

Posted 17 days ago

Omni Hotels rating

6.8

Company rating: 6.8 out of 10

Based on 145 frontline employees who took The Breakroom Quiz

41st of 107 rated hotels

Job description

Omni Scottsdale Resort & Spa at Montelucia
Nestled at the base of Camelback Mountain in Paradise Valley, Omni Scottsdale Resort & Spa at Montelucia is inspired by the rich heritage of Morocco and Southern Spain. The resort features 293 guest rooms, including 38 luxury suites and two presidential suites, along with award-winning dining at Prado and Scottsdale's only Hammam experience at Joya Spa.
At Omni Hotels & Resorts, our associates are the foundation of our success. We are dedicated to creating a culture of warmth, respect, and growth- where every associate is empowered to deliver exceptional service and create memorable moments for our guests. Join a team that takes pride in genuine hospitality and is committed to helping you grow personally and professionally.
JOB DESCRIPTION
No Job Description for a position can possibly include all duties which may be requested by guests or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.
Position: Catering Coordinator, Administrative Assistant
Department: Sales and Catering
Purpose: The Catering & Conference Services Coordinator provides administrative support to the Catering & Conference Services team to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
Reports to: Director of Catering and Conference Services
Essential Functions:
  • Provide administrative and operational support to the Catering Sales and Catering & Conference Services Department to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
  • Coordinate the turnover process from Catering Sales to Catering Services by organizing contracts, event details, and client documentation.
  • Prepare, distribute, and maintain event documentation, including Banquet Event Orders (BEOs), Group Resumes, Diagrams, Estimates, Deposit Schedules, and other event-related correspondence.
  • Serve as a point of contact for clients prior to manager assignment, responding promptly to inquiries and providing exceptional customer service.
  • Assist in coordinating client site inspections, planning meetings, pre-convention meetings, tastings, and conference calls.
  • Assist the Catering & Conference Services team with servicing rooms-only groups, small group meetings, and catering-only events by coordinating event details, preparing documentation, communicating with clients and internal departments, and ensuring a seamless planning and execution process.
  • Coordinate and service all internal hotel meetings and events, including gathering event requirements, preparing event documentation, communicating with internal departments, and ensuring successful execution.
  • Coordinate VIP amenities and special guest accommodations.
  • Communicate event details and changes effectively with internal departments, including Banquets, Culinary, Front Office, Housekeeping, Engineering, Audio Visual, Security, Spa, Recreation, and Accounting.
  • Coordinate menu updates and revisions, ensuring consistency between banquet menus, event documentation, and hotel systems.
  • Assist Catering & Conference Service Managers with event planning, menu preparation, room setup coordination, and event logistics.
  • Ensure all event documentation is accurate, complete, and distributed according to departmental timelines.
  • Maintain inventory of office supplies
  • Ensure Omni Select Guest points are accurately processed and awarded for eligible meetings and events in accordance with program guidelines and hotel procedures.
  • Prepare reports, forecasts, agendas, meeting minutes, and other administrative documents as requested.
  • Coordinate department calendars, meeting schedules, and internal communications.
  • Provide administrative support for department meetings, including preparing agendas, taking minutes, and tracking follow-up items.
  • Maintain confidentiality of client, financial, and hotel information.
  • Build positive working relationships with clients, vendors, and hotel associates while consistently delivering exceptional guest service.
  • Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Occasional evening, weekend, and holiday availability may be required based on business needs.
  • Perform other duties as assigned to support the overall success of the Catering & Conference Services Department.

Tools and Equipment:
  • Computer and printer, telephone, pen/pencil, photo-copying machine,
  • file folders, filing cabinet, facsimile machine

Working Environment:
  • Interior of hotel, in normal office conditions.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

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