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Meetings Coordinator Jobs (NOW HIRING)

DR Horton

Meeting Coordinator

Arlington, TX · On-site

$18.50 - $24.25/hr

This role assists with planning, coordination, and onsite execution of meetings while ensuring a high level of service for employees, guests, and stakeholders. Essential Duties and Responsibilities ...

DR Horton, Inc.

Meeting Coordinator

Arlington, TX · On-site

$18.50 - $24.25/hr

This role assists with planning, coordination, and onsite execution of meetings while ensuring a high level of service for employees, guests, and stakeholders. Essential Duties and Responsibilities ...

Unbridled

Meeting Coordinator

Chesterfield, MO · On-site

$49K - $51K/yr

Unbridled is looking for a talented individual to manage attendee registration and provide support to Program Managers for assigned meetings. The qualified Meeting Coordinator should have excellent ...

BCD Travel

Meeting Air Coordinator

Atlanta, GA · On-site

$52K - $61K/yr

BCD's leading meetings and events management and global consultancy services complete our ... Air Coordinator is between $52,000 and $61,000. The actual pay depends on your skills ...

BCD Travel

Meeting Air Coordinator

$52K - $61K/yr

BCD's leading meetings and events management and global consultancy services complete our ... Air Coordinator is between $52,000 and $61,000. The actual pay depends on your skills ...

Abbott

Meeting and Events Coordinator

Austin, TX · On-site

$20.25 - $26.75/hr

The Meetings & Events Coordinator will support corporate events and activities, including corporate meetings, conferences, and both internal and external trainings. We are looking for a creative ...

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Meetings Coordinator information

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How much do meetings coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for meetings coordinator in the United States is $24.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $25.96 per hour, depending on experience, location, and employer.

What is a meetings coordinator?

Meetings coordinators are professionals responsible for organizing, planning, and executing various types of meetings and events within an organization or for external clients. Their duties include scheduling meetings, booking venues, arranging necessary equipment, coordinating with vendors, and ensuring that all logistical details are handled smoothly. They often serve as the main point of contact for attendees and stakeholders, helping to ensure that events run efficiently and meet their objectives.

What skills and qualifications are needed to thrive as a meetings coordinator?

To thrive as a Meetings Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, business, or a related field. Familiarity with event management software, scheduling tools, and budgeting systems is typically required. Excellent communication, problem-solving abilities, and the capacity to multitask under pressure are standout soft skills in this role. These skills and qualities are vital for ensuring seamless event execution, client satisfaction, and efficient handling of logistics.

What are common challenges meetings coordinators face when managing multiple events simultaneously?

Meetings Coordinators often juggle several events at once, which can make time management and prioritization challenging. Balancing logistics such as venue selection, catering, and attendee communication requires strong organizational skills and the ability to adapt quickly if plans change. Effective coordinators use event management software and maintain close communication with vendors and team members to keep everything on track. Being proactive and detail-oriented helps ensure that overlapping deadlines and requests are managed smoothly.

What is the difference between Meetings Coordinator vs Event Planner?

AspectMeetings CoordinatorEvent Planner
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Meeting Professional (CMP) are commonOften requires a high school diploma; certifications like CMP or Certified Special Events Professional (CSEP) are beneficial
Work EnvironmentCorporate offices, conference centers, hotelsEvent venues, hotels, client sites, outdoor locations
Employer & IndustryBusinesses, corporations, government agenciesEvent planning companies, hospitality, nonprofit organizations
Search & Comparison IntentUnderstanding roles within corporate or business settingsPlanning and executing large or special events

Meetings Coordinators primarily focus on organizing and managing meetings within corporate environments, ensuring logistics run smoothly. In contrast, Event Planners handle a broader range of events, including conferences, weddings, and social gatherings. While both roles require strong organizational skills and certifications like CMP, their work settings and event types differ significantly.

What cities are hiring for Meetings Coordinator jobs?

Cities with the most Meetings Coordinator job openings:

What are the most commonly searched types of Meetings jobs?

The most popular types of Meetings jobs are:

What states have the most Meetings Coordinator jobs?

States with the most job openings for Meetings Coordinator jobs include:

What are popular job titles related to Meetings Coordinator jobs?

For Meetings Coordinator jobs, the most frequently searched job titles are:

Meetings Coordinator jobs near you
Infographic showing various Meetings Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 90% Full Time, 8% Part Time, and 1% Contract. Highlights an 63% Physical, 2% Hybrid, and 35% Remote job distribution, with an average salary of $49,919 per year, or $24 per hour.

Coordinator, Meetings

Alexandria, VA • On-site

American Association Of Airport Executives
Real Estate • 51 - 200 employees
Learn more about American Association Of Airport Executivesexternal

$63K - $73K/yr

Full-time

Re-posted 28 days ago

Job description

The Meetings Specialist is responsible for assisting with various aspects of logistics for conferences, meetings, educational programs, and webinars produced by AAAE and operation of the AAAE in-house conference center.


Primary duties and responsibilities:

  • Maintain industry and internal conference calendars. 
  • Pack necessary supplies, programs, etc. for meetings and conferences. 
  • Proof rosters for meetings and edit as needed.
  • Manage the freight vendor relationship including coordination for all meeting shipments. 
  • Produce weekly pickup reports tracking all meetings.
  • Manage departmental inbox and respond to all inquiries. 
  • Inventory and order meeting supplies including research of costs as needed.
  • Draft, compile, and analyze meeting survey results. 
  • Assist with meetings taking place in the AAAE Conference Center and maintain supply inventory for the center. 
  • Responsible for meetings department history, financial reporting and comparisons, and tracking spreadsheets. 
  • Assist meeting planners with daily department operations. 
  • Proof aaae.org meetings pages for consistency and accuracy, revising as needed. 
  • Book staff travel for the larger AAAE meetings. 
  • Assist with speaker and complimentary registrations as well as programming content for the Mobile App. 
  • Coordinate with planners on pre and post conference confirmation letters. 
  • Assist planners in preparing hotel response comparisons. 
  • Performs other related duties and assignments as required.



Education, prior work experience, and specialized skills and knowledge:

  • Bachelor’s Degree
  • 1-2 years of administrative or customer service experience
  • Experience in a non-profit or association setting strongly preferred
  • MS Office skills
  • A team-player, willing to assist when needed
  • Excellent organizational, communication, and customer service skills
  • Strong attention to detail and ability to multi-task
  • Must be self-motivated and able to work independently


Typical physical demands/work environment:

To successfully perform the essential functions of this job, with or without reasonable accommodation, an employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands/arms; balance, stoop, kneel, or crouch; speak or listen; lift and/or carry up to 25 pounds; use close, distance, color, peripheral, depth perception, and focused vision. While performing the duties of this job, the employee is not exposed to weather conditions and the noise level is moderate.

AAAE is an AA/EOE.