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Meeting Planner Jobs (NOW HIRING)

American Academy of Ped

Meeting Planner

Itasca, IL · On-site

$63K - $66K/yr

Meeting Planner REPORTING RELATIONSHIP: Director, Meeting & Travel Services BASIC FUNCTIONS: Manage meeting services activities for assigned live and virtual American Academy of Pediatrics (AAP ...

Rotary International

Meeting Planner

Evanston, IL · On-site

$52K - $71K/yr

Meeting Planner Area: Meetings & Events Reports to: Manager of Global Events & Experience Classification: Exempt Location: Evanston, IL This position is designated as Hybrid - Fixed Days and will ...

Captive Resources

Meeting Planner

Itasca, IL

$75K - $90K/hr

The Meeting Planner will support meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details. ESSENTIAL EDUCATION AND ...

Rotary International

Meeting Planner

Evanston, IL · Hybrid

$52K - $71K/yr

Meeting Planner Area: Meetings amp; Events Reports to: Manager of Global Events amp; Experience Classification: ​Exempt Location: Evanston, IL This position is designated as Hybrid - Fixed Days and ...

Aston Carter

Meeting Planner

Saint Louis, MO · On-site

$25 - $33/hr

Meeting Planner St. Louis, MO This role supports the planning and execution of small to large-scale corporate meetings and convention-size events. You will manage key aspects of the event lifecycle ...

Captive Resources

Meeting Planner

Itasca, IL · On-site

$52K - $72K/yr

The Meeting Planner will support meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details. ESSENTIAL EDUCATION AND ...

Praxis Precision Medicines, Inc.

OR · On-site

$53K - $73K/yr

The Opportunity Praxis is seeking a highly organized and proactive Meeting Planner to lead the planning and execution of meetings and events that support our Commercial, Medical, and Corporate ...

AO North America, Inc.

Be Seen First

Meeting Planner

King Of Prussia, PA · On-site

$62K - $65K/yr

The Meeting Planner will lead all aspects of meeting logistics from initial planning through onsite execution and post-event reconciliation. Essential functions Reasonable accommodations may be made ...

Paychex

Meeting Planner

Cincinnati, OH · On-site

$48K - $75K/yr

Overview Responsible for planning, negotiating, developing and executing business meetings and events for all divisions to ensure successful cost effective meetings and events. Responsibilities

Paychex

Meeting Planner

Rochester, NY · On-site

$48K - $75K/yr

Overview Responsible for planning, negotiating, developing and executing business meetings and events for all divisions to ensure successful cost effective meetings and events. Responsibilities

Paychex

Meeting Planner

Rochester, NY · On-site

$48K - $75K/yr

Overview Responsible for planning, negotiating, developing and executing business meetings and events for all divisions to ensure successful cost effective meetings and events. Responsibilities

American Academy of Ped

Sr Meeting Planner

Itasca, IL · On-site

$52K - $72K/yr

Senior Meeting Planner REPORTING RELATIONSHIP: Director, Meeting & Travel Services BASIC FUNCTION: Manage the meeting services activities and contract negotiations for the American Academy of ...

Aston Carter

Assistant Meeting Planner

Saint Louis, MO · On-site

$25 - $33/hr

Meeting Planner *Exciting opportunity to work for a highly sought after company here in the STL area! This role supports the planning and execution of small to large-scale corporate meetings and ...

Aston Carter

Assistant Meeting Planner

Saint Louis, MO · On-site

$25 - $33/hr

Meeting Planner *Exciting opportunity to work for a highly sought after company here in the STL area! This role supports the planning and execution of small to large-scale corporate meetings and ...

Aston Carter

Assistant Meeting Planner

Saint Louis, MO

$25 - $33/hr

Meeting Planner *Exciting opportunity to work for a highly sought after company here in the STL area! This role supports the planning and execution of small to large-scale corporate meetings and ...

Aston Carter

Assistant Meeting Planner

Saint Louis, MO

$25 - $33/hr

Meeting Planner *Exciting opportunity to work for a highly sought after company here in the STL area! This role supports the planning and execution of small to large-scale corporate meetings and ...

ISPOR

Associate, Meeting Planner

NJ · On-site

$55K/yr

Provide administrative support to the meeting content teams, maintaining timelines, templates, and documents. * Manage the planning, coordination, and execution of webinars, ensuring seamless ...

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Meeting Planner information

See salary details

$34.5K

$65.7K

$95.5K

How much do meeting planner jobs pay per year?

As of Jul 14, 2026, the average yearly pay for meeting planner in the United States is $65,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Meeting Planner, and why are they important?

To thrive as a Meeting Planner, you need excellent organizational skills, attention to detail, and a background in hospitality or event management, often supported by a bachelor's degree or CMP (Certified Meeting Professional) credential. Familiarity with event management software, budgeting tools, and virtual meeting platforms like Cvent or Zoom is typically required. Strong communication, problem-solving, and negotiation skills help you manage vendors, clients, and logistics smoothly. These abilities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing requirements.

Is being an event planner a good career?

Meeting planners organize and coordinate events such as conferences, weddings, and corporate meetings, requiring strong organizational, communication, and problem-solving skills. The profession offers opportunities for creativity and networking, with employment prospects influenced by industry demand and experience levels. Certification and familiarity with event management software can enhance career prospects.

How do event planners get paid?

Event planners typically earn income through fees for their services, which can be a flat rate, hourly rate, or a percentage of the event budget. They may also receive commissions from vendors or venues, and some work on a retainer basis for ongoing planning needs. Compensation often depends on experience, scope of the event, and contractual agreements.

What Is a Meeting Planner?

Meeting planners organize large meetings or events for businesses and organizations. They are commonly found working for the health care industry and for any large corporations. Organizations hold meetings and conventions for a variety of reasons, including team-building, guest speakers, and professional training. The day-to-day duties of a meeting planner involve coordinating all aspects of the gatherings from beginning to end, which may include selecting a location, negotiating contracts, arranging logistics, hiring caterers, and obtaining lodging for attendees. While event management is the most significant portion of the job, responsibilities also include staying within budget, following any regulatory guidelines, and reporting on the event to supervisors. Meeting planners often work as an employee of the company they plan for, but they may also work with an outside planning services agency.

What does a meeting planner do?

A meeting planner organizes and coordinates events such as conferences, meetings, and conventions. They handle tasks including venue selection, scheduling, vendor management, and ensuring all logistics run smoothly, often using tools like event management software. Strong organizational and communication skills are essential for success in this role.

How to become a meeting planner?

To become a meeting planner, individuals typically need a high school diploma or equivalent, with many employers preferring a bachelor's degree in hospitality, communications, or a related field. Gaining experience through internships or entry-level roles in event coordination helps develop skills in organization, communication, and vendor management. Certification programs like the Certified Meeting Professional (CMP) can enhance credibility and job prospects in the industry.

What are some common challenges Meeting Planners face when coordinating large-scale events, and how can they be addressed?

Meeting Planners often encounter challenges such as managing last-minute changes, coordinating with multiple vendors, and ensuring all stakeholders are aligned on event details. Addressing these issues requires strong organizational skills, proactive communication, and the ability to adapt quickly to new information. Utilizing project management tools, maintaining detailed timelines, and fostering strong relationships with reliable vendors can help streamline the event planning process and minimize potential disruptions.

What is the difference between Meeting Planner vs Event Coordinator?

AspectMeeting PlannerEvent Coordinator
CredentialsCertifications like CMP or CMMCertifications vary; often no formal credentials required
Work EnvironmentCorporate, conference centers, hotelsWeddings, festivals, corporate events
Industry UsageBusiness, corporate, association meetingsWeddings, social events, festivals
Common Search IntentPlanning corporate meetings and conferencesOrganizing social and special events

While both roles involve event organization, Meeting Planners primarily focus on corporate and professional meetings, requiring specific certifications and working mainly in business environments. Event Coordinators handle a broader range of social and public events, often with less formal credentials. Understanding these differences helps in choosing the right career path or service provider.

More about Meeting Planner jobs
What cities are hiring for Meeting Planner jobs? Cities with the most Meeting Planner job openings:
What are the most commonly searched types of Meeting Planner jobs? The most popular types of Meeting Planner jobs are:
Who are the top companies hiring for Meeting Planner jobs? The top employers for Meeting Planner jobs are:
What states have the most Meeting Planner jobs? States with the most job openings for Meeting Planner jobs include:
What are popular job titles related to Meeting Planner jobs? For Meeting Planner jobs, the most frequently searched job titles are:
Meeting Planner jobs near you
Infographic showing various Meeting Planner job openings in the United States as of July 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $65,702 per year, or $31.6 per hour.

Meeting Planner

American Academy of Ped

Itasca, IL • On-site

$63K - $66K/yr

Full-time

Medical, Retirement

Posted 6 days ago

Job description


TITLE:

Meeting Planner

REPORTING RELATIONSHIP:

Director, Meeting & Travel Services

BASIC FUNCTIONS:

Manage meeting services activities for assigned live and virtual American Academy of Pediatrics (AAP) continuing medical education (CME) courses and other meetings, including Specialty Courses and Practical Pediatric Courses.

DUTIES AND RESPONSIBILITIES:

  1. Manage logistics for all assigned meetings, including function space assignments, food and beverage planning, transportation, rooming lists, audiovisual requirements, security, and temporary help.
  1. Serve as primary on site AA Representative for assigned AAP meetings.
  1. Cultivate and manage hotel and vendor relationships pre-event and onsite, maintaining proactive communications and establishing clear expectations.
  1. Develop, track, and manage CME course budgets, including expense forecasting, audiovisual pricing analysis, invoice tracking, and reconciliation for assigned meetings.
  1. Solicit, negotiate, and manage contracts with hotels, venues, and suppliers for CME courses to secure favorable terms, mitigate organizational risk, and ensure agreements align with the AAP’s strategic and financial interests, including site visits if necessary.
  1. Assist with contracting ancillary hotels for the National Conference & Exhibition.
  1. Develop and maintain strong relationships with suppliers and other meeting planning professionals(e.g., industry events, professional development opportunities, etc.).
  1. Assist with National Conference activities as assigned,.
  1. Maintain and continuously enhance the department’s meeting planning templates, contract templates, SOP's, and best practices to support consistency, knowledge sharing, process improvement and organizational effectiveness.
  1. Stay current on industry trends to recommend new/enhanced processes to improve work initiatives and meeting attendee experience.
  1. Perform other duties as assigned.

EDUCATION:

Bachelor’s degree in hospitality management, communications, business or related discipline or an equivalent combination of relevant education and work experience required. Professional designation (CMP, CAE) preferred.

EXPERIENCE:

At least three years’ related meeting planning experience required, including managing meeting specifications, contract negotiations, budget management and forecasting, and on-site support.

ESSENTIAL SKILLS:

Must be detail oriented, able to manage multiple priorities simultaneously, display exemplary customer service skills, work both independently and as part of a team, take initiative, collaborate effectively with various internal and external high level constituents, and promote and maintain a positive and cooperative team-orientated work environment with a commitment to fostering a culture where everyone feels valued and respected. Excellent verbal/written communication, negotiation, critical thinking, interpersonal, diplomacy, organizational, and project management skills required. Strong technical acumen essential with proficiency in MS Office and the ability to learn and apply new technologies including the use of AI; experience with event management/registration software (e.g., Cvent), virtual meeting platforms (e.g., WebEx, Teams), and document collaboration platforms (e.g., SharePoint) preferred. Frequent weekend work and some travel required.

A reasonable estimate of the current base pay range for this position is $63,438.82 - $66,982.50. Compensation decisions take into account a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs, and organizational policies. In addition to those factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Hiring at the maximum of the range would not be typical. We also offer a comprehensive benefits package which includes healthcare and retirement savings plans. Click to see all benefits offered: https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf.

Hybrid working arrangement of 40% on-site at our Itasca, IL office.

To see a full job description and learn more about the organization and/or apply for the position, please visit https://www.aap.org/employment.

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of reasonable accommodation regarding the job application process may call 630-626-6297 or email reasonableaccommodation@aap.org. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.