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Meeting Planner Jobs (NOW HIRING)

Captive Resources

Meeting Planner

Itasca, IL

$75K - $90K/hr

The Meeting Planner will support meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details. ESSENTIAL EDUCATION AND ...

Robert Half

Meeting Planner

Waukesha, WI · On-site

$75K - $80K/yr

We are looking for a Meeting Planner to support the coordination and delivery of well-organized events for a Waukesha, WI area organization. This position is ideal for someone who enjoys organizing ...

Rotary International

Meeting Planner

Evanston, IL · Hybrid

$52K - $71K/yr

Meeting Planner Area: Meetings amp; Events Reports to: Manager of Global Events amp; Experience Classification: ​Exempt Location: Evanston, IL This position is designated as Hybrid - Fixed Days and ...

Rotary International

Meeting Planner

Evanston, IL · On-site

$51K - $71K/yr

Meeting Planner Area: Meetings & Events Reports to: Manager of Global Events & Experience Classification: Exempt Location: Evanston, IL This position is designated as Hybrid - Fixed Days and will ...

BCD Travel

Meeting Planner

Raynham, MA · Hybrid

$60K - $78K/yr

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most ...

BCD Travel

Meeting Planner

Raynham Center, MA · On-site

$60K - $78K/yr

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most ...

Captive Resources

Meeting Planner

Itasca, IL · On-site

$52K - $72K/yr

The Meeting Planner will support meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details. ESSENTIAL EDUCATION AND ...

asrcfh

Jr Meeting Planner

Arlington, VA · On-site

$62K - $85K/yr

The Jr Meeting Planner. Serves as meeting planner responsible for supporting and planning virtual and in-person meetings in support of NASA scientific panels, conferences and workshops. Five years ...

BCD

Meeting Planner

Raynham Center, MA · Hybrid

$60K - $78K/yr

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most ...

asrcfh

Jr Meeting Planner

Arlington, VA · On-site

$62K - $85K/yr

The Jr Meeting Planner. Serves as meeting planner responsible for supporting and planning virtual and in-person meetings in support of NASA scientific panels, conferences and workshops. Five years ...

State Bar of Texas

Meeting Planner

Austin, TX

$53K - $73K/yr

Works as part of a team to ensure meeting expenses are within established budgets and details of program setup are correct. Assist Meetings & Sponsorship Manager with special projects for the State ...

asrcfh

Sr Meeting Planner

Arlington, VA · On-site

$62K - $85K/yr

Serves as meeting planner responsible for supporting and planning virtual and in-person meetings in support of NASA scientific panels, conferences and workshops. Seven years of meeting planning and ...

asrcfh

Sr Meeting Planner

Arlington, VA · On-site

$62K - $85K/yr

Serves as meeting planner responsible for supporting and planning virtual and in-person meetings in support of NASA scientific panels, conferences and workshops. Seven years of meeting planning and ...

Allegis Group

Meeting Planner II

Hanover, MD · On-site

$59K - $88K/yr

The Meeting Planner II plans, negotiates, and executes complex meetings, trainings, incentive programs, and events that support business objectives while protecting the organization financially and ...

State Bar of Texas

Meeting Planner - TXBarCLE

Austin, TX · On-site

$52K - $58K/yr

Highlight critical budgeting and contracting information to assist planning and budget teams. * Travel to meeting sites to inspect facilities and develop business relationships with hotel/facility ...

Compass Group

ASSOCIATE MEETING PLANNER

Richmond, VA · On-site

$25.44 - $26.44/hr

Job Summary As a Meeting and Event Associate Planner, you will contribute to the operation's success by coordinating details for conferences, meetings, and special events. You will offer personalized ...

Compass Group

ASSOCIATE MEETING PLANNER

Richmond, VA · On-site

$25.44 - $26.44/hr

Job Summary As a Meeting and Event Associate Planner, you will contribute to the operation's success by coordinating details for conferences, meetings, and special events. You will offer personalized ...

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All JobsMeeting Planner Jobs

Meeting Planner information

See salary details

$34.5K

$65.7K

$95.5K

How much do meeting planner jobs pay per year?

As of Jun 13, 2026, the average yearly pay for meeting planner in the United States is $65,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Meeting Planner, and why are they important?

To thrive as a Meeting Planner, you need excellent organizational skills, attention to detail, and a background in hospitality or event management, often supported by a bachelor's degree or CMP (Certified Meeting Professional) credential. Familiarity with event management software, budgeting tools, and virtual meeting platforms like Cvent or Zoom is typically required. Strong communication, problem-solving, and negotiation skills help you manage vendors, clients, and logistics smoothly. These abilities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing requirements.

What Is a Meeting Planner?

Meeting planners organize large meetings or events for businesses and organizations. They are commonly found working for the health care industry and for any large corporations. Organizations hold meetings and conventions for a variety of reasons, including team-building, guest speakers, and professional training. The day-to-day duties of a meeting planner involve coordinating all aspects of the gatherings from beginning to end, which may include selecting a location, negotiating contracts, arranging logistics, hiring caterers, and obtaining lodging for attendees. While event management is the most significant portion of the job, responsibilities also include staying within budget, following any regulatory guidelines, and reporting on the event to supervisors. Meeting planners often work as an employee of the company they plan for, but they may also work with an outside planning services agency.

What does a Meeting Planner do?

A Meeting Planner is responsible for organizing and coordinating all aspects of professional meetings and events. This includes tasks such as selecting venues, managing budgets, arranging transportation and accommodations, coordinating audiovisual needs, and ensuring the event runs smoothly. Meeting Planners work closely with clients and vendors to meet the specific objectives and requirements of each event. They also handle logistics, troubleshoot issues as they arise, and may oversee post-event evaluations to measure success.

What are some common challenges Meeting Planners face when coordinating large-scale events, and how can they be addressed?

Meeting Planners often encounter challenges such as managing last-minute changes, coordinating with multiple vendors, and ensuring all stakeholders are aligned on event details. Addressing these issues requires strong organizational skills, proactive communication, and the ability to adapt quickly to new information. Utilizing project management tools, maintaining detailed timelines, and fostering strong relationships with reliable vendors can help streamline the event planning process and minimize potential disruptions.

What is the difference between Meeting Planner vs Event Coordinator?

AspectMeeting PlannerEvent Coordinator
CredentialsCertifications like CMP or CMMCertifications vary; often no formal credentials required
Work EnvironmentCorporate, conference centers, hotelsWeddings, festivals, corporate events
Industry UsageBusiness, corporate, association meetingsWeddings, social events, festivals
Common Search IntentPlanning corporate meetings and conferencesOrganizing social and special events

While both roles involve event organization, Meeting Planners primarily focus on corporate and professional meetings, requiring specific certifications and working mainly in business environments. Event Coordinators handle a broader range of social and public events, often with less formal credentials. Understanding these differences helps in choosing the right career path or service provider.

More about Meeting Planner jobs
What cities are hiring for Meeting Planner jobs? Cities with the most Meeting Planner job openings:
What are the most commonly searched types of Meeting Planner jobs? The most popular types of Meeting Planner jobs are:
Who are the top companies hiring for Meeting Planner jobs? The top employers for Meeting Planner jobs are:
What states have the most Meeting Planner jobs? States with the most job openings for Meeting Planner jobs include:
What are popular job titles related to Meeting Planner jobs? For Meeting Planner jobs, the most frequently searched job titles are:
Meeting Planner jobs near you
Infographic showing various Meeting Planner job openings in the United States as of June 2026, with employment types broken down into 99% Full Time, and 1% Part Time. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution, with an average salary of $65,702 per year, or $31.6 per hour.
Meeting Planner

Meeting Planner

Captive Resources

Itasca, IL

$75K - $90K/hr

Full-time

Posted 25 days ago

Job description

SUMMARY: The Meeting Planner will support meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details.

ESSENTIAL EDUCATION AND EXPERIENCE: Bachelor’s Degree or equivalency in a related discipline and at least three (3) years of experience in Event Planning or similar vocation. Should have proven experience within the meeting, hospitality or service industry.

SKILLS/COMPETENCIES REQUIREMENTS:

  • Strong Team Attitude
  • Works well independently and in a team environment
  • Interpersonal skills
  • Maturity
  • Established vendor relationships relative to the industry
  • Demonstrates effective negotiation and closing techniques
  • Excellent written and verbal communication skills
  • Organizational, planning, and prioritization skills
  • Strong analytical, problem solving, and judgment skills
  • Strong customer orientation
  • Commitment to company values
  • Experience with budgeting processes
  • Proficient in Microsoft Office, including Word & Excel
  • Willingness and ability to travel (approx. 15-20 times a year)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Daily meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details such as arranging off-site venues, researching future meetings sites and working with hotel properties from the contract stage thru fruition of program, the coordination of attendee registration, program materials and the execution of the program.
  • Stay abreast of Travel Industry and Government regulations. Work with authorities, governments, airlines to stay aware of and ensure we are acting in a legal and reasonable manner. Make sure there are no issues that will affect meetings or members’ travel.
  • Securing, reviewing, writing, negotiating contracts
  • Sending RFP’s and drafting proposals for future site options
  • Site inspections
  • Work with hotels on attrition and other billing issues
  • Building/maintaining relationships with hotels, airlines, restaurants, DMC’s and travel vendors
  • Creating function sheets, schedules for Board books, finalizing billing
  • Creation & review of brochures
  • Review of room blocks and notifying appropriate colleagues of current counts or attrition possibilities
  • Perform other related duties incidental to the work described herein

PRIORITIES:  Customer Service/Relationships, Vendor Relationships, Program Event Planning and Oversight, Positive Team Attitude

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