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Meeting Planner Jobs (NOW HIRING)

Rotary International

Meeting Planner

Evanston, IL · Hybrid

$52K - $71K/yr

Meeting Planner Area: Meetings amp; Events Reports to: Manager of Global Events amp; Experience Classification: ​Exempt Location: Evanston, IL This position is designated as Hybrid - Fixed Days and ...

Rotary International

Meeting Planner

Evanston, IL · On-site

$52K - $71K/yr

Meeting Planner Area: Meetings & Events Reports to: Manager of Global Events & Experience Classification: Exempt Location: Evanston, IL This position is designated as Hybrid - Fixed Days and will ...

TEKsystems

Meeting Planner

Rockville, MD

$16 - $24/hr

Description The Dispute Resolution Planner manages end-to-end scheduling, venue sourcing, and logistical coordination for FINRA arbitrations. This role serves as the primary point of contact for ...

TEKsystems

Meeting Planner

Rockville, MD

$16 - $24/hr

Description The Dispute Resolution Planner manages end-to-end scheduling, venue sourcing, and logistical coordination for arbitrations. This role serves as the primary point of contact for hearing ...

TEKsystems

Meeting Planner

Rockville, MD

$16 - $24/hr

Description The Dispute Resolution Planner manages end-to-end scheduling, venue sourcing, and logistical coordination for arbitrations. This role serves as the primary point of contact for hearing ...

TEKsystems

Meeting Planner

Rockville, MD

$16 - $24/hr

Description The Dispute Resolution Planner manages end-to-end scheduling, venue sourcing, and logistical coordination for FINRA arbitrations. This role serves as the primary point of contact for ...

BCD Travel

Temporary Meeting Planner

$55K - $75K/yr

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most ...

BCD Travel

Temporary Meeting Planner

Atlanta, GA · On-site

$51K - $71K/yr

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most ...

BCD Travel

Temporary Meeting Planner

$55K - $75K/yr

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most ...

BCD Travel

Temporary Meeting Planner

Atlanta, GA · On-site

$51K - $71K/yr

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most ...

LEO Events

Associate Meeting Planner

Memphis, TN · On-site

$52K - $72K/yr

This is a visible role that demands extensive customer service skills, professionalism, and a willingness to handle all meeting planning and administrative details. The position works in a team ...

Maritz

Meeting Planner I

Santa Clara, CA · On-site

$65K - $70K/yr

The Meeting Planner I functions as the primary client liaison and lead for assigned programs/events. Manage corporate meetings and events through the implementation of strategy, delivery of ...

LEO Events

Associate Meeting Planner

Memphis, TN · On-site

$52K - $72K/yr

This is a visible role that demands extensive customer service skills, professionalism, and a willingness to handle all meeting planning and administrative details. The position works in a team ...

LEO Events

Associate Meeting Planner

Nashville, TN · On-site

$52K - $71K/yr

This is a visible role that demands extensive customer service skills, professionalism, and a willingness to handle all meeting planning and administrative details. The position works in a team ...

LEO Events

Associate Meeting Planner

Memphis, TN · On-site

$52K - $72K/yr

This is a visible role that demands extensive customer service skills, professionalism, and a willingness to handle all meeting planning and administrative details. The position works in a team ...

Maritz

Meeting Planner I

Santa Clara, CA · On-site

$65K - $70K/yr

The Meeting Planner I functions as the primary client liaison and lead for assigned programs/events. Manage corporate meetings and events through the implementation of strategy, delivery of ...

LEO Events

Associate Meeting Planner

Chattanooga, TN · On-site

$49K - $67K/yr

This is a visible role that demands extensive customer service skills, professionalism, and a willingness to handle all meeting planning and administrative details. The position works in a team ...

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Meeting Planner information

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$34.5K

$65.7K

$95.5K

How much do meeting planner jobs pay per year?

As of Aug 25, 2026, the average yearly pay for meeting planner in the United States is $65,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What is a meeting planner?

Meeting planners organize large meetings or events for businesses and organizations. They are commonly found working for the health care industry and for any large corporations. Organizations hold meetings and conventions for a variety of reasons, including team-building, guest speakers, and professional training. The day-to-day duties of a meeting planner involve coordinating all aspects of the gatherings from beginning to end, which may include selecting a location, negotiating contracts, arranging logistics, hiring caterers, and obtaining lodging for attendees. While event management is the most significant portion of the job, responsibilities also include staying within budget, following any regulatory guidelines, and reporting on the event to supervisors. Meeting planners often work as an employee of the company they plan for, but they may also work with an outside planning services agency.

What are the key skills and qualifications needed to thrive as a meeting planner, and why are they important?

To thrive as a Meeting Planner, you need excellent organizational skills, attention to detail, and a background in hospitality or event management, often supported by a bachelor's degree or CMP (Certified Meeting Professional) credential. Familiarity with event management software, budgeting tools, and virtual meeting platforms like Cvent or Zoom is typically required. Strong communication, problem-solving, and negotiation skills help you manage vendors, clients, and logistics smoothly. These abilities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing requirements.

What are some common challenges meeting planners face when coordinating large-scale events, and how can they be addressed?

Meeting Planners often encounter challenges such as managing last-minute changes, coordinating with multiple vendors, and ensuring all stakeholders are aligned on event details. Addressing these issues requires strong organizational skills, proactive communication, and the ability to adapt quickly to new information. Utilizing project management tools, maintaining detailed timelines, and fostering strong relationships with reliable vendors can help streamline the event planning process and minimize potential disruptions.

What is the difference between Meeting Planner vs Event Coordinator?

AspectMeeting PlannerEvent Coordinator
CredentialsCertifications like CMP or CMMCertifications vary; often no formal credentials required
Work EnvironmentCorporate, conference centers, hotelsWeddings, festivals, corporate events
Industry UsageBusiness, corporate, association meetingsWeddings, social events, festivals
Common Search IntentPlanning corporate meetings and conferencesOrganizing social and special events

While both roles involve event organization, Meeting Planners primarily focus on corporate and professional meetings, requiring specific certifications and working mainly in business environments. Event Coordinators handle a broader range of social and public events, often with less formal credentials. Understanding these differences helps in choosing the right career path or service provider.

How much does a meeting planner make?

A meeting planner's average salary varies by experience and location but typically ranges from $45,000 to $75,000 annually. Entry-level planners may earn around $40,000, while experienced professionals with certifications can earn over $80,000. The role often requires strong organizational skills and familiarity with event management tools.
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Meeting Planner jobs near you
Infographic showing various Meeting Planner job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $65,702 per year, or $31.6 per hour.

Meeting Planner

Rotary International

Evanston, IL • Hybrid

$52K - $71K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 20 days ago

Job description

Job Title: Meeting Planner
Area: Meetings amp; Events
Reports to: Manager of Global Events amp; Experience
Classification: ​Exempt
Location: Evanston, IL
This position is designated as Hybrid – Fixed Days and will regularly work in the office an average of 3+ days a week – with a set schedule. Managers may require team members to work on the same schedule to encourage collaboration. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.
Organization Overview
Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.
Rotary’s Commitment to Belonging
At Rotary, we foster a welcoming environment where all employees are valued and empowered. We are dedicated to creating meaningful opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.
Position Overview
This position supports the Global Events amp; Experience team, responsible for planning and supporting a portfolio of events at Rotary. You will have the opportunity to provide full-service support for small to mid-size meetings, while being a contributing member of Rotary’s largest events: International Assembly, International Convention, and the triennial Council on legislation. Your contribution will serve to advance Rotary’s mission in face-to-face and virtual environments.
You Will Have
  • Bachelor’s degree or equivalent
  • 5+ years of experience in meeting planning
  • Certified Meeting Professional (CMP) designation is preferred
  • Prior experience in association meeting planning, hotel account management or hotel banquet experience is a distinct advantage
  • Familiarity with meeting planning software Social Tables, eShow, or equivalent
  • Experience planning and executing small to midsize meetings, including RFP development, vendor contracting, meeting specs, AV / F amp;B planning and on-site operations
  • Strong budgeting and financial management skills, including forecasting, reforecasting and invoice reconciliation
  • Ability to develop timelines, project plans, space allocation documents and Banquet Event Orders (BEOs) with accuracy and attention to detail
  • Strong customer-service mindset, with the ability to collaborate effectively with staff, vendors, and stakeholders
  • Execllent written and verbal communication skills across diverse audiences
  • Strong organizational skills, with the ability to manage multiple priorities while maintaining a high attention to detail
  • Problem-solving orientation with the ability to navigate complex situations and adapt as event needs evolve
You Are Good At
  • Building relationships, gathering requirements, and understanding stakeholder needs with professionalism and service
  • Translating event objectives into clear specifications, timelines, and deliverables.
  • Maintaining calm, accuracy, and sound judgement in fast-paced or high-pressure environments
  • Working collaboratively across internal and external teams to execute high-quality meetings that reflect Rotary’s mission and standards.
You Will Be Responsible For
Meeting Planning amp; Execution
  • Planning and managing assigned meetings, including needs assessments, site visits, project timelines and specification (spec) development
  • Coordinating with both internal and external stakeholders on event needs, objectives and budget allocations
  • Building budgets and reforecasts, reconciling invoices according to policies and procedures
  • Traveling both domestically and internationally, several times per year to manage and/or support events
  • Overseeing on-site operations, room setups and vendor service delivery
  • Coordinating meeting room specs, BEO’s, floorplans, and communication of all event requirements
Vendor amp; Venue Management
  • Developing and issue RFP’s for venues and service providers; compile bids and prepare recommendations.
  • Maintaining vendor contact lists, resources and reference materials
  • Travelling both domestically and internationally several times per year for site visits that include meetings with venues as well as service providers
Project Tracking amp; Reporting
  • Tracking meeting progress using SharePoint or other project management tools
  • Providing regular updates to stakeholders and managers in both live as well as written formats
Leadership Attributes
  • Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
  • Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
  • Productivity: Able to generate results that moves Rotary toward achieving its goals.
  • Accountability: Have a clear sense of ownership and take personal responsibility for actions.
  • Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.
Salary Range
  • $79,200 - $88,000
Why work for Rotary?
  • Generous medical, dental, and vision benefits package
  • Progressive 401k matching contributions
  • Above market and generous paid time off package
  • Tuition reimbursement
  • Professional development opportunities
  • On-site cafeteria and coffee bar with special pricing for Rotary employees
  • Flextime-several different work schedules to choose from
  • Close to CTA, Metra, a variety of stores, and many food options
Please note:
Rotary does not provide VISA sponsorship or relocation assistance.

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