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Meeting Coordinator Jobs (NOW HIRING)

DR Horton

Meeting Coordinator

Arlington, TX · On-site

$18.50 - $24.25/hr

R. Horton, Inc. is currently looking for a Meeting Coordinator for their Corporate Meetings and Travel Department. Reporting to the Corporate Meeting & Travel Manager, the Meeting Coordinator ...

DR Horton, Inc.

Meeting Coordinator

Arlington, TX · On-site

$18.50 - $24.25/hr

R. Horton, Inc. is currently looking for a Meeting Coordinator for their Corporate Meetings and Travel Department. Reporting to the Corporate Meeting & Travel Manager, the Meeting Coordinator ...

Unbridled

Meeting Coordinator

Chesterfield, MO · On-site

$49K - $51K/yr

The qualified Meeting Coordinator should have excellent communication (both written and oral) and internal and external customer service skills. The individual should be self-motivated, committed ...

Unbridled

Meeting Coordinator

Chesterfield, MO · On-site

$49K - $51K/yr

The qualified Meeting Coordinator should have excellent communication (both written and oral) and internal and external customer service skills. The individual should be self-motivated, committed ...

BCD Travel

Meeting Air Coordinator

$52K - $61K/yr

As a Meeting Air Coordinator, you will * Serve as main contact within the operations team for all participant services related to an event * Support online registration via CVENT with online bookings ...

BCD Travel

Meeting Air Coordinator

Atlanta, GA · On-site

$52K - $61K/yr

Meeting Air Coordinator Date: Aug 15, 2026 Location: US, Virtual, NOAM Start your journey with BCD: Grow, connect, collaborate and celebrate with our global team Meeting Air Coordinator (Remote ...

LBA Hospitality

Sales and Meeting Coordinator

Auburn, AL · On-site

$16 - $22/hr

The Sales and Meeting Coordinator provides administrative support for the Director of Sales and/or the Senior Sales Manager by being a lead catcher and distributing opportunities to team members and ...

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How much do meeting coordinator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for meeting coordinator in the United States is $24.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $25.96 per hour, depending on experience, location, and employer.

What is a meeting coordinator?

A meeting coordinator works to manage all aspects of conferences, meetings, or special events for their employer. In this career, your duties include handling the logistics for your event, working to schedule staff, negotiating contracts with vendors, arranging a venue, and ensuring that all necessary equipment is on hand and in working order. You also arrange to print meeting materials and hire a catering service if needed. As the meeting coordinator, you create a budget for each meeting or conference and settle invoices with vendors.

What does a meeting coordinator do?

A Meeting Coordinator is responsible for organizing and managing all aspects of meetings, conferences, and events for an organization. Their duties include scheduling meetings, booking venues, arranging necessary equipment, coordinating with attendees, and handling logistics such as catering and transportation. Meeting Coordinators ensure that all details are handled efficiently so that meetings run smoothly and objectives are met. They often work closely with internal teams and external vendors to deliver seamless events.

What are the key skills and qualifications needed to thrive as a meeting coordinator, and why are they important?

To thrive as a Meeting Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or administration, often supported by a relevant degree or certification such as CMP (Certified Meeting Professional). Familiarity with event management software, calendar tools, and virtual meeting platforms like Zoom or Microsoft Teams is typically required. Excellent communication, problem-solving, and multitasking abilities are crucial soft skills that help coordinate logistics and manage stakeholder expectations. These skills ensure seamless event execution, foster positive attendee experiences, and help maintain efficient operations under tight deadlines.

What are some common challenges meeting coordinators face when organizing large events, and how can they be addressed?

Meeting Coordinators often encounter challenges such as last-minute schedule changes, managing multiple stakeholders' expectations, and ensuring all logistical details are executed smoothly. To address these, it's important to maintain strong communication with all parties, create detailed contingency plans, and use project management tools to track tasks and responsibilities. Proactively anticipating potential issues and staying organized can help minimize disruptions and contribute to a successful event.

What is the difference between Meeting Coordinator vs Event Planner?

AspectMeeting CoordinatorEvent Planner
CredentialsTypically requires a high school diploma or associate degree; certifications like CMP are a plusOften requires a high school diploma; certifications like CMP or CSEP are common
Work EnvironmentCorporate offices, conference centers, hotelsHotels, event venues, corporate and social event settings
Employer & Industry UsageBusinesses, organizations, associationsEvent management companies, hotels, corporate clients
Search & Comparison IntentPeople comparing roles related to coordinating meetingsPeople looking into planning and organizing events

While both roles involve organizing gatherings, Meeting Coordinators focus on scheduling and logistics for meetings within organizations, whereas Event Planners handle a broader range of events, including social and large-scale functions. The roles often overlap but differ mainly in scope and setting.

More about Meeting Coordinator jobs

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What are the most commonly searched types of Meeting jobs?

The most popular types of Meeting jobs are:

What states have the most Meeting Coordinator jobs?

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Meeting Coordinator jobs near you
Infographic showing various Meeting Coordinator job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $49,919 per year, or $24 per hour.

Meeting Coordinator

Momentum Association Management LLC

Madison, WI • Remote

$21 - $27.75/hr

Full-time

Re-posted 7 days ago

Job description

Position Summary

Coordinates logistics for conferences, webinars, and meetings while ensuring an outstanding attendee experience.

Key Responsibilities

Planning

  • Registration setup.
  • Speaker coordination.
  • Venue communication.
  • Timeline tracking.

Event Delivery

  • Support onsite logistics.
  • Manage attendee communications.
  • Coordinate vendors.

Post Event

  • Collect evaluations.
  • Compile reports.
  • Maintain event documentation.

Required Qualifications

  • 2+ years meeting or event experience.
  • Excellent organization.
  • Ability to travel occasionally.

About Momentum

Momentum Association Management partners with professional associations and nonprofit organizations to provide executive leadership, membership management, meetings and events, marketing, operations, and strategic support. Our team works remotely across multiple clients while delivering the responsiveness and professionalism of an in-house staff.

Success in the First 90 Days

  • Learn Momentum systems and processes.
  • Build strong client relationships.
  • Independently manage assigned responsibilities.
  • Identify at least one process improvement.

Growth Opportunities

Momentum is a rapidly growing Association Management Company. Team members who demonstrate initiative, reliability, and leadership will have opportunities to take on additional clients, lead strategic projects, and grow into more senior positions.

Why Momentum

Flexible remote work • Diverse client portfolio • Mission-driven work • Professional growth • Collaborative startup culture.