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Meeting Coordinator Jobs (NOW HIRING)

DR Horton

Meeting Coordinator

Arlington, TX · On-site

$18.50 - $24.25/hr

R. Horton, Inc. is currently looking for a Meeting Coordinator for their Corporate Meetings and Travel Department. Reporting to the Corporate Meeting & Travel Manager, the Meeting Coordinator ...

Wilmerhale

Meeting Coordinator

Washington, DC · On-site

$23.25 - $30.50/hr

Coordinates internal meetings and special events, working with event owners and contacts. Proactively initiates contact with internal event owners on upcoming/potential events. * Works with meeting ...

DR Horton, Inc.

Meeting Coordinator

Arlington, TX · On-site

$18.50 - $24.25/hr

R. Horton, Inc. is currently looking for a Meeting Coordinator for their Corporate Meetings and Travel Department. Reporting to the Corporate Meeting & Travel Manager, the Meeting Coordinator ...

Genstar Capital LLC

$19 - $25/hr

Send clarifications between Client Services and Board reviewers in collaboration with Senior Meeting Coordinator * Assist with preparation of Meeting and Postmeeting ICFs, as directed * Assist with ...

Genstar Capital LLC

$19 - $25/hr

Send clarifications between Client Services and Board reviewers in collaboration with Senior Meeting Coordinator * Assist with preparation of Meeting and Postmeeting ICFs, as directed * Assist with ...

BCD Travel

Meeting Air Coordinator

$52K - $61K/yr

As a Meeting Air Coordinator, you will * Serve as main contact within the operations team for all participant services related to an event * Support online registration via CVENT with online bookings ...

BCD Travel

Meeting Air Coordinator

Atlanta, GA · On-site

$52K - $61K/yr

Meeting Air Coordinator Date: Aug 15, 2026 Location: US, Virtual, NOAM Start your journey with BCD: Grow, connect, collaborate and celebrate with our global team Meeting Air Coordinator (Remote ...

LBA Hospitality

Sales and Meeting Coordinator

Auburn, AL · On-site

$16 - $22/hr

The Sales and Meeting Coordinator provides administrative support for the Director of Sales and/or the Senior Sales Manager by being a lead catcher and distributing opportunities to team members and ...

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How much do meeting coordinator jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for meeting coordinator in the United States is $24.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $25.96 per hour, depending on experience, location, and employer.

What is a meeting coordinator?

A meeting coordinator works to manage all aspects of conferences, meetings, or special events for their employer. In this career, your duties include handling the logistics for your event, working to schedule staff, negotiating contracts with vendors, arranging a venue, and ensuring that all necessary equipment is on hand and in working order. You also arrange to print meeting materials and hire a catering service if needed. As the meeting coordinator, you create a budget for each meeting or conference and settle invoices with vendors.

What does a meeting coordinator do?

A Meeting Coordinator is responsible for organizing and managing all aspects of meetings, conferences, and events for an organization. Their duties include scheduling meetings, booking venues, arranging necessary equipment, coordinating with attendees, and handling logistics such as catering and transportation. Meeting Coordinators ensure that all details are handled efficiently so that meetings run smoothly and objectives are met. They often work closely with internal teams and external vendors to deliver seamless events.

What are the key skills and qualifications needed to thrive as a meeting coordinator, and why are they important?

To thrive as a Meeting Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or administration, often supported by a relevant degree or certification such as CMP (Certified Meeting Professional). Familiarity with event management software, calendar tools, and virtual meeting platforms like Zoom or Microsoft Teams is typically required. Excellent communication, problem-solving, and multitasking abilities are crucial soft skills that help coordinate logistics and manage stakeholder expectations. These skills ensure seamless event execution, foster positive attendee experiences, and help maintain efficient operations under tight deadlines.

What are some common challenges meeting coordinators face when organizing large events, and how can they be addressed?

Meeting Coordinators often encounter challenges such as last-minute schedule changes, managing multiple stakeholders' expectations, and ensuring all logistical details are executed smoothly. To address these, it's important to maintain strong communication with all parties, create detailed contingency plans, and use project management tools to track tasks and responsibilities. Proactively anticipating potential issues and staying organized can help minimize disruptions and contribute to a successful event.

What is the difference between Meeting Coordinator vs Event Planner?

AspectMeeting CoordinatorEvent Planner
CredentialsTypically requires a high school diploma or associate degree; certifications like CMP are a plusOften requires a high school diploma; certifications like CMP or CSEP are common
Work EnvironmentCorporate offices, conference centers, hotelsHotels, event venues, corporate and social event settings
Employer & Industry UsageBusinesses, organizations, associationsEvent management companies, hotels, corporate clients
Search & Comparison IntentPeople comparing roles related to coordinating meetingsPeople looking into planning and organizing events

While both roles involve organizing gatherings, Meeting Coordinators focus on scheduling and logistics for meetings within organizations, whereas Event Planners handle a broader range of events, including social and large-scale functions. The roles often overlap but differ mainly in scope and setting.

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What are the most commonly searched types of Meeting jobs?

The most popular types of Meeting jobs are:

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Meeting Coordinator jobs near you
Infographic showing various Meeting Coordinator job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $49,919 per year, or $24 per hour.

Meeting Coordinator

DR Horton

Arlington, TX • On-site

$18.50 - $24.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

D.R. Horton rating

7.4

Company rating: 7.4 out of 10

Based on 34 frontline employees who took The Breakroom Quiz

34th of 80 rated construction

Job description

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at www.drhorton.com for more information.
D.R. Horton, Inc. is currently looking for a Meeting Coordinator for their Corporate Meetings and Travel Department. Reporting to the Corporate Meeting & Travel Manager, the Meeting Coordinator provides administrative and logistical support for corporate meetings, events, and employee travel. This role assists with planning, coordination, and onsite execution of meetings while ensuring a high level of service for employees, guests, and stakeholders.
Essential Duties and Responsibilities
  • Assist with planning and coordinating corporate meetings, events, and travel programs
  • Coordinate meeting logistics including venue arrangements, rooming lists, banquet event orders, audiovisual needs, transportation, and meeting space setup.
  • Prepare and distribute meeting materials, including agendas, name badges, signage, attendee communications, and event supplies
  • Assist with registration management, attendee tracking, and travel documentation
  • Support onsite meeting execution, including setup, registration, and event operations
  • Travel domestically and internationally as needed to assist with meeting execution and site visits
  • Coordinate group travel arrangements for employees, including air, hotel, ground transportation, and related logistics
  • Process invoices, maintain meeting records, and assist with budget tracking
  • Maintain accurate attendee, hotel, and travel information
  • Communicate effectively with employees, vendors, and internal departments to ensure successful execution of meetings and travel programs
  • Negotiate contracts with vendors for services like catering, hotel accommodations for out-of-town guests, transportation, airfare, entertainment, audio-visual, etc.
  • Use networking skills to build relationships with vendor and suppliers
  • Ability to travel overnight, including occasional weekends and trips lasting more than one week (Estimated 10-15% travel required)
  • Conduct all business in a professional and ethical manner
  • Maintain regular and reliable attendance
  • Additional duties as assigned

Qualifications
Education and/or Experience
  • High school diploma or equivalent
  • 1-3 years of experience in corporate meeting planning, hospitality, travel, event coordination, or equivalent combination of education and experience
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to manage multiple priorities
  • Ability to work independently and as part of a team
  • Proficiency with Microsoft Office, Microsoft Teams, Outlook, and Canva
  • Ability to exercise discretion with confidential information
  • Valid passport

Work Schedule: Monday - Friday, In-Office
Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including:
  • Medical, Dental and Vision
  • 401(K)
  • Employee Stock Purchase Plan
  • Flex Spending Accounts
  • Life & Disability Insurance
  • Vacation, Sick, Personal Time and Company Holidays
  • Multiple Voluntary and Company provided Benefits

Build YOUR future with D.R. Horton, America's Builder.#WeBuildPeopleToo

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