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Meeting Coordinator Jobs (NOW HIRING)

Allegis Group

Meeting Coordinator

Hanover, MD · On-site

$47K - $71K/yr

The Meeting Planner will be responsible for assisting in planning, coordinating, and managing all aspects of meetings and conventions (ground transfers/ F&B/ activities/restaurant reservations ...

ULINE

Meeting Coordinator

Pleasant Prairie, WI · On-site

$19.75 - $26.25/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

Wilmerhale

Meeting Coordinator

Washington, DC · On-site

$23.25 - $30.50/hr

Coordinates internal meetings and special events, working with event owners and contacts. Proactively initiates contact with internal event owners on upcoming/potential events. * Works with meeting ...

Association Headquarters

Meeting Coordinator

Alexandria, VA · On-site

$22 - $28.75/hr

As a Meeting Coordinator moves through the position, the expectation is to take on additional responsibilities and become involved in more areas of meeting management. Essential Duties and ...

ULINE

Meeting Coordinator

Kenosha, WI · On-site

$20 - $26.25/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

ULINE

Meeting Coordinator

Pleasant Prairie, WI · On-site

$19.75 - $26.25/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

Association Headquarters

Meeting Coordinator

Princeton, NJ · On-site

$21.75 - $28.50/hr

As a Meeting Coordinator moves through the position, the expectation is to take on additional responsibilities and become involved in more areas of meeting management. Essential Duties and ...

BCD Travel

Meeting Coordinator

Atlanta, GA · On-site

$52K - $65K/yr

See what life is about at BCD M&E atbcdme.com/careers About the Role Join BCD M&E as a Meeting Coordinator and help bring Life Sciences meetings to life in a fast-paced, highly regulated environment.

ULINE

Meeting Coordinator

Milwaukee, WI · On-site

$20.25 - $26.50/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

ULINE

Meeting Coordinator

Glenview, IL · On-site

$20.25 - $26.75/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

ULINE

Meeting Coordinator

Glenview, IL · On-site

$20.25 - $26.75/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

ULINE

Meeting Coordinator

Milwaukee, WI · On-site

$20.25 - $26.50/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

WilmerHale

Meeting Coordinator

Washington, DC · On-site

$67K - $84K/yr

Coordinates internal meetings and special events, working with event owners and contacts. Proactively initiates contact with internal event owners on upcoming/potential events. * Works with meeting ...

ULINE

Meeting Coordinator

Waukegan, IL · On-site

$19.50 - $25.75/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

WilmerHale

Meeting Coordinator

Washington, DC

$67K - $84K/yr

Coordinates internal meetings and special events, working with event owners and contacts. Proactively initiates contact with internal event owners on upcoming/potential events. * Works with meeting ...

ULINE

Meeting Coordinator

Waukegan, IL · On-site

$19.50 - $25.75/hr

Meeting Coordinator Corporate Headquarters 12575 Uline Dr. Pleasant Prairie, WI 53158 Are you highly organized with a passion for creating exceptional experiences? As a Meeting Coordinator at Uline ...

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Meeting Coordinator information

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How much do meeting coordinator jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for meeting coordinator in the United States is $24.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $25.96 per hour, depending on experience, location, and employer.

What is the difference between Meeting Coordinator vs Event Planner?

AspectMeeting CoordinatorEvent Planner
CredentialsTypically requires a high school diploma or associate degree; certifications like CMP are a plusOften requires a high school diploma; certifications like CMP or CSEP are common
Work EnvironmentCorporate offices, conference centers, hotelsHotels, event venues, corporate and social event settings
Employer & Industry UsageBusinesses, organizations, associationsEvent management companies, hotels, corporate clients
Search & Comparison IntentPeople comparing roles related to coordinating meetingsPeople looking into planning and organizing events

While both roles involve organizing gatherings, Meeting Coordinators focus on scheduling and logistics for meetings within organizations, whereas Event Planners handle a broader range of events, including social and large-scale functions. The roles often overlap but differ mainly in scope and setting.

What is a meeting coordinator?

A meeting coordinator works to manage all aspects of conferences, meetings, or special events for their employer. In this career, your duties include handling the logistics for your event, working to schedule staff, negotiating contracts with vendors, arranging a venue, and ensuring that all necessary equipment is on hand and in working order. You also arrange to print meeting materials and hire a catering service if needed. As the meeting coordinator, you create a budget for each meeting or conference and settle invoices with vendors.

What does a meeting coordinator do?

A Meeting Coordinator is responsible for organizing and managing all aspects of meetings, conferences, and events for an organization. Their duties include scheduling meetings, booking venues, arranging necessary equipment, coordinating with attendees, and handling logistics such as catering and transportation. Meeting Coordinators ensure that all details are handled efficiently so that meetings run smoothly and objectives are met. They often work closely with internal teams and external vendors to deliver seamless events.

What are the key skills and qualifications needed to thrive as a meeting coordinator, and why are they important?

To thrive as a Meeting Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or administration, often supported by a relevant degree or certification such as CMP (Certified Meeting Professional). Familiarity with event management software, calendar tools, and virtual meeting platforms like Zoom or Microsoft Teams is typically required. Excellent communication, problem-solving, and multitasking abilities are crucial soft skills that help coordinate logistics and manage stakeholder expectations. These skills ensure seamless event execution, foster positive attendee experiences, and help maintain efficient operations under tight deadlines.

What are some common challenges meeting coordinators face when organizing large events, and how can they be addressed?

Meeting Coordinators often encounter challenges such as last-minute schedule changes, managing multiple stakeholders' expectations, and ensuring all logistical details are executed smoothly. To address these, it's important to maintain strong communication with all parties, create detailed contingency plans, and use project management tools to track tasks and responsibilities. Proactively anticipating potential issues and staying organized can help minimize disruptions and contribute to a successful event.
More about Meeting Coordinator jobs
What cities are hiring for Meeting Coordinator jobs? Cities with the most Meeting Coordinator job openings:
What are the most commonly searched types of Meeting jobs? The most popular types of Meeting jobs are:
What states have the most Meeting Coordinator jobs? States with the most job openings for Meeting Coordinator jobs include:
Meeting Coordinator jobs near you
Infographic showing various Meeting Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $49,919 per year, or $24 per hour.

Meeting Coordinator

Allegis Group

Hanover, MD • On-site

$47K - $71K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Overview

Job Summary:

The Meeting Planner will be responsible for assisting in planning, coordinating, and managing all aspects of meetings and conventions (ground transfers/ F&B/ activities/restaurant reservations/rooming lists/manifests/budget recaps). The meeting planner will work closely with all operating companies, as well as outside vendors, to assure that the highest level of service is provided to our internal and external customers.

In-Office Requirement:

  • Required in-office presence at least 4 days per week
Responsibilities

Essential Functions:

  • Identify the objectives of the event and determine the requirements that must be met to accomplish those objectives
  • Assist with site selection and mapping out the initial agenda on RFPs
  • Responsible for gathering information and costs for offsite events, F&B discounts, AV opportunities, transportation, and enhancements for events
  • Monitor and maintain budgetary guidelines
  • Assist in managing event registration websites using Cvent for meetings, incentives, and trainings
  • Ability to multitask and organize overlapping meetings for 10-500 people
  • Assist in coordinating all event logistics such as, but not limited to, sleeping rooms, transportation, food and beverage, audiovisual, and offsite events.
  • Organize all program details for execution.
  • Assist in approving invoices, maintaining financial records, credit card reconciliation, and reporting
  • Work closely with third party staff while onsite for programs
  • Partner with the Travel Department on travel manifest, changes, and policies
  • Travel Required for large onsite meetings

Budget Responsibility:

  • Responsible for assisting with each of the OPCO's on forecasting, negotiating, and reconciling all meeting related charges.
Qualifications

Minimum Education and/or Experience:

  • High School Diploma or equivalent
  • Must have at least one year of experience in the Hotel Industry, Meetings Industry, or working in a similar role within an organization

Skills/Abilities:

  • Excellent problem-solving capabilities
  • Excellent oral and written communication skills
  • Proficient in Microsoft Word/Excel.
  • Ability to multi-task and interact effectively in a team environment.
  • Consistently displays high character and a strong work ethic
  • High energy, confidence, and ability to influence others

Core Competencies:

  • Build relationships
  • Develop people
  • Lead change
  • Inspire Others
  • Think critically
  • Communicate clearly
  • Create Accountability

Benefits Overview:

Benefits are subject to change and may be subject to specific elections, plan, or program terms.  This role is eligible for the following:

  • Medical, dental & vision
  • Hospital plans
  • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
  • Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
  • Company paid Short and long-term disability
  • Health & Dependent Care Spending Accounts (HSA & DCFSA)
  • Transportation benefits
  • Employee Assistance Program
  • Tuition Assistance
  • Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Salary Range:

$47,800 - $71,600

The position is bonus eligible

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

 

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Lauren Lara at llara@allegisgroup.com or call 410-579-3526 for other accommodation options.

Employment Type: FULL_TIME

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