ZipRecruiter

Log In

1

Meeting Assistant Jobs (NOW HIRING)

DR Horton, Inc.

Meeting Coordinator

Arlington, TX · On-site

$18.50 - $24.25/hr

Essential Duties and Responsibilities * Assist with planning and coordinating corporate meetings, events, and travel programs * Coordinate meeting logistics including venue arrangements, rooming ...

Wilmerhale

Meeting Coordinator

Washington, DC · On-site

$23.25 - $30.50/hr

Coordinates internal meetings and special events, working with event owners and contacts ... May also be called on to assist with building invitations for Client Development events or webinars.

Socious

Meetings Manager

Mesa, AZ · On-site

The following items consists of the major tasks this position will perform: Assist the Director of Meeting Planning Plan Administrative events Board meetings International Council meetings as needed ...

ISPOR

Associate, Meeting Planner

Lawrenceville, NJ · On-site

$55K - $58K/yr

Position Summary We are actively seeking an Associate, Meeting Content to assist with program development of large conferences and summits through the management of abstract submissions, speaker and ...

ISPOR

Associate, Meeting Planner

Lawrence Township, NJ · On-site

$55K - $58K/yr

Position SummaryWe are actively seeking an Associate, Meeting Content to assist with program development of large conferences and summits through the management of abstract submissions, speaker and ...

Hogg Robinson Group

Pharma Meeting Planner

Charleston, WV · On-site

$50K - $68K/yr

Able to assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc. Promote ...

LEO Events

Associate Meeting Planner

Nashville, TN · On-site

$52K - $71K/yr

Manage post-event evaluations and surveys * Assist the Meeting Services team with various roles and responsibilities on other programs * Support additional departments with meeting and/or event ...

LEO Events

Associate Meeting Planner

Memphis, TN · On-site

$52K - $72K/yr

Manage post-event evaluations and surveys * Assist the Meeting Services team with various roles and responsibilities on other programs * Support additional departments with meeting and/or event ...

LEO Events

Associate Meeting Planner

Chattanooga, TN · On-site

$49K - $67K/yr

Manage post-event evaluations and surveys * Assist the Meeting Services team with various roles and responsibilities on other programs * Support additional departments with meeting and/or event ...

BCD Travel

Meeting Air Coordinator

Atlanta, GA · On-site

$52K - $61K/yr

You will provide guidance to clients on our services, qualify all meeting requests, support services to event manager and Meeting Planners, and assist as needed to ensure the successful completion of ...

next page

Showing results 1-20

All JobsArts and Entertainment JobsEvent JobsMeeting Planner JobsMeeting Assistant Jobs

Meeting Assistant information

See salary details

$10

$20

$33

How much do meeting assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for meeting assistant in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.15 per hour, depending on experience, location, and employer.

What is a meeting assistant?

Meeting Assistants are professionals responsible for supporting the organization, coordination, and documentation of meetings. Their tasks often include scheduling meetings, preparing agendas, taking minutes, managing meeting logistics, and ensuring follow-up actions are tracked. They help ensure that meetings run smoothly and efficiently, allowing participants to focus on discussion and decision-making. Meeting Assistants are essential in both in-person and virtual settings, often using specialized tools to facilitate communication and organization.

What does a meeting assistant do?

A Meeting Assistant plays a crucial role in ensuring meetings run smoothly by handling logistics, preparing agendas, documenting key discussion points, and tracking action items. They often collaborate closely with team leaders, participants, and administrative staff to coordinate schedules and ensure all necessary materials are available. By maintaining accurate records and following up on assigned tasks, Meeting Assistants help drive accountability and support productive collaboration across teams. Their organizational skills and attention to detail contribute directly to the overall efficiency and effectiveness of meetings.

What are the key skills and qualifications needed to thrive as a meeting assistant, and why are they important?

To thrive as a Meeting Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and note-taking, often supported by a background in office administration or related experience. Familiarity with calendar management software (such as Microsoft Outlook or Google Calendar), video conferencing platforms, and document collaboration tools is essential. Excellent communication, time management, and multitasking abilities set outstanding Meeting Assistants apart. These skills ensure that meetings run smoothly, documentation is accurate, and teams stay coordinated and productive.

What is the difference between Meeting Assistant vs Event Coordinator?

AspectMeeting AssistantEvent Coordinator
Primary RoleSupports meetings by managing schedules, preparing materials, and coordinating logisticsPlans, organizes, and executes events such as conferences, seminars, and corporate functions
Required SkillsOrganizational skills, communication, familiarity with meeting toolsProject management, vendor coordination, budgeting
Work EnvironmentOffice settings, conference roomsEvent venues, client sites, conference centers
Common UsageCorporate, administrative, support rolesEvent planning companies, corporate events, hospitality industry

The main difference is that a Meeting Assistant primarily supports internal meetings and administrative tasks, while an Event Coordinator manages entire events from planning to execution. Both roles require organizational skills but focus on different scopes of event management.

What cities are hiring for Meeting Assistant jobs?

Cities with the most Meeting Assistant job openings:

What are the most commonly searched types of Meeting jobs?

The most popular types of Meeting jobs are:

What states have the most Meeting Assistant jobs?

States with the most job openings for Meeting Assistant jobs include:

Meeting Assistant jobs near you
Infographic showing various Meeting Assistant job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $41,674 per year, or $20 per hour.

OEM Executive Meeting Manager

Pittsburgh, PA • On-site

Concord Hospitality
Hospitality Services • 5 - 10K employees

7.3

Company rating: 7.3 out of 10

Based on 36 frontline employees who took The Breakroom Quiz

12th of 107 rated hotels

People enjoy working here

Good employer

Recommended by parents

Learn more about Concord Hospitalityexternal

Full-time

Posted 26 days ago

Job description

DescriptionExecutive Meeting Manager (EMM)
Location: Embassy Suites by Hilton Pittsburgh Downtown
Department: Sales & Catering
Reports To: Director of Sales
Position Summary
The Executive Meeting Manager (EMM) is responsible for the successful planning, detailing, coordination, and execution of group meetings, conferences, and events after the sales contract has been finalized. The EMM will support the Director of Sales and the Sales Team by managing the event detailing process for all contracted groups, preparing comprehensive Banquet Event Orders (BEOs), and serving as the liaison between the client and hotel operations. Working closely with all hotel departments, the Executive Meeting Manager ensures every event exceeds guest expectations while maximizing hotel profitability and maintaining Hilton brand standards.
Essential Responsibilities
  • Serve as the primary point of contact for clients after contracts are executed through the completion of their event.
  • Detail all contracted groups for the Sales Team, ensuring every aspect of the group's event requirements is accurately documented and communicated.
  • Prepare, review, and distribute detailed Banquet Event Orders (BEOs), Group Resumes, and other event documentation for all group business generated by the Sales Department.
  • Work collaboratively with the Director of Sales and Sales Managers to transition booked business into the planning phase while ensuring a seamless handoff from sales to operations.
  • Conduct planning meetings with clients to determine meeting requirements, guest room blocks, banquet needs, audiovisual requirements, food and beverage selections, and special requests.
  • Coordinate event details with Food & Beverage, Banquets, Front Office, Housekeeping, Engineering, Security, and other departments to ensure flawless execution.
  • Conduct pre-conference meetings and communicate all group requirements to hotel leadership and operating departments.
  • Monitor room block pick-up, attrition, and event timelines while identifying opportunities to maximize revenue.
  • Upsell banquet services, catering enhancements, audiovisual equipment, and additional hotel amenities.
  • Perform site inspections and participate in client presentations as needed.
  • Respond promptly to client inquiries and resolve issues before, during, and after events.
  • Review event billing for accuracy and coordinate with Accounting regarding deposits, payments, and final invoices.
  • Ensure compliance with Hilton brand standards and Concord Hospitality service expectations.
  • Develop positive relationships with repeat clients to encourage future business.
  • Participate in weekly sales meetings, revenue discussions, and operational meetings.
  • Assist the Director of Sales with special projects and departmental initiatives as assigned.
Qualifications
  • Minimum of 2 years of hotel sales, catering, conference services, event management, or hotel operations experience in a hotel required.
  • Previous hotel sales experience preferred.
  • Previous Hilton brand experience strongly preferred.
  • Experience with Delphi, OnQ PM, PEP, or similar hotel sales and property management systems preferred.
  • Strong knowledge of banquet operations and group detailing.
  • Excellent organizational, communication, and customer service skills.
  • Ability to prioritize multiple groups and deadlines while maintaining exceptional attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to work flexible hours, including evenings and weekends, based on business demands.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

What Concord Hospitality employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply