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Meeting Assistant Jobs (NOW HIRING)

Ohio Jobs

Meetings Assistant

Columbus, OH · On-site

$41K - $45K/yr

Meetings Assistant Organization: Supreme Court of Ohio Agency Contact Name and Information: Office ... Meeting and Event Scheduling: Schedule meetings using the Court's database and maintain the ...

American Academy of Ped

Meeting Planner

Itasca, IL · On-site

$63K - $66K/yr

Develop and maintain strong relationships with suppliers and other meeting planning professionals(e.g., industry events, professional development opportunities, etc.). * Assist with National ...

Wilmerhale

Meeting Coordinator

Washington, DC · On-site

$23.25 - $30.50/hr

Coordinates internal meetings and special events, working with event owners and contacts ... May also be called on to assist with building invitations for Client Development events or webinars.

Wilmerhale

Meeting Coordinator

Boston, MA · On-site

$22.25 - $29.25/hr

Coordinates internal meetings and special events, working with event owners and contacts ... May also be called on to assist with building invitations for Client Development events or webinars.

AbbVie

Meeting Planner

Austin, TX · On-site

$65K/yr

Other meetings and meeting related projects as assigned. * Assist in planning large national meetings and travel to support onsite logistics. Qualifications * Bachelor's degree or equivalent ...

Association Headquarters

Meeting Coordinator

Alexandria, VA · On-site

$22 - $28.75/hr

The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator ... Marketing - assist with development and proofing of all marketing material * Website management ...

Association Headquarters

Meeting Coordinator

Princeton, NJ · On-site

$21.75 - $28.50/hr

The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator ... Marketing - assist with development and proofing of all marketing material * Website management ...

WilmerHale

Meeting Coordinator

Boston, MA · On-site

$67K - $84K/yr

May also be called on to assist with building invitations for Client Development events or webinars ... Meeting coordination experience preferred. Education * B.A. degree preferred Why Join Us? * A ...

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Meeting Assistant information

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How much do meeting assistant jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for meeting assistant in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.15 per hour, depending on experience, location, and employer.

What does a meeting assistant do?

A Meeting Assistant plays a crucial role in ensuring meetings run smoothly by handling logistics, preparing agendas, documenting key discussion points, and tracking action items. They often collaborate closely with team leaders, participants, and administrative staff to coordinate schedules and ensure all necessary materials are available. By maintaining accurate records and following up on assigned tasks, Meeting Assistants help drive accountability and support productive collaboration across teams. Their organizational skills and attention to detail contribute directly to the overall efficiency and effectiveness of meetings.

What is the difference between Meeting Assistant vs Event Coordinator?

AspectMeeting AssistantEvent Coordinator
Primary RoleSupports meetings by managing schedules, preparing materials, and coordinating logisticsPlans, organizes, and executes events such as conferences, seminars, and corporate functions
Required SkillsOrganizational skills, communication, familiarity with meeting toolsProject management, vendor coordination, budgeting
Work EnvironmentOffice settings, conference roomsEvent venues, client sites, conference centers
Common UsageCorporate, administrative, support rolesEvent planning companies, corporate events, hospitality industry

The main difference is that a Meeting Assistant primarily supports internal meetings and administrative tasks, while an Event Coordinator manages entire events from planning to execution. Both roles require organizational skills but focus on different scopes of event management.

What are the key skills and qualifications needed to thrive as a meeting assistant, and why are they important?

To thrive as a Meeting Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and note-taking, often supported by a background in office administration or related experience. Familiarity with calendar management software (such as Microsoft Outlook or Google Calendar), video conferencing platforms, and document collaboration tools is essential. Excellent communication, time management, and multitasking abilities set outstanding Meeting Assistants apart. These skills ensure that meetings run smoothly, documentation is accurate, and teams stay coordinated and productive.

What is a meeting assistant?

Meeting Assistants are professionals responsible for supporting the organization, coordination, and documentation of meetings. Their tasks often include scheduling meetings, preparing agendas, taking minutes, managing meeting logistics, and ensuring follow-up actions are tracked. They help ensure that meetings run smoothly and efficiently, allowing participants to focus on discussion and decision-making. Meeting Assistants are essential in both in-person and virtual settings, often using specialized tools to facilitate communication and organization.
What cities are hiring for Meeting Assistant jobs? Cities with the most Meeting Assistant job openings:
What are the most commonly searched types of Meeting jobs? The most popular types of Meeting jobs are:
What states have the most Meeting Assistant jobs? States with the most job openings for Meeting Assistant jobs include:
Meeting Assistant jobs near you
Infographic showing various Meeting Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,674 per year, or $20 per hour.

Temporary Meeting Assistant*

Orange County Government

Hillsborough, NC

$20.02/hr

Temporary

Re-posted 5 days ago

Job description

General Description The Orange County Asset Management Services Department has an opening for a Temporary Meeting Assistant. The work involves the responsibility for setting up meetings and other events and assisting staff and residents during meetings/events. This includes setting up rooms as requested, including setting up and taking down tables and chairs, ensuring bathrooms and meeting spaces are clean, ensuring compliance with proper waste and recycling rules, and ensuring that A/V technology is functional.

Work is performed under the general supervision of the Administrative Officer with some leeway to exercise independent judgment within the framework of applicable rules, regulations, policies and procedures in the performance of duties, both in terms of planning and accomplishing work, and in making decisions regarding customer needs and requests and conducting project assignments. Supervision over others is not required of this position. Position does related work as required.

The position requires a maximum of 15 hours per week, Monday through Sunday, including evenings. work location: 306 Revere Rd, Hillsborough, NC * Background Check is required. Examples of Essential Functions Examples of Essential Functions Following are examples of typical work activities and responsibilities.

The incumbent may be responsible for performing other related duties and responsibilities as required or assigned. A position may not include all the work examples given, nor does the list include all that may be assigned. Opens, closes and oversees events at facilities as assigned.

Sets up and takes down tables, chairs, or other furniture as needed. Tests AV equipment to be sure all A/V equipment is in working order. Provides janitorial support for facilities restrooms which includes: mopping, sweeping, trash removal; restocking toilet paper, paper towels, and soap dispensers; cleaning toilets and other restroom fixtures.

Monitors and assists facility rental groups. Provides customer service to all customers using facilities and maintains relationships with customers. Ensures rooms, and facility exteriors are in neat and orderly before or after events.

Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments. Adheres to the department's safety rules and regulations. Full Performance of Knowledge, Skills, Abilities Skill in providing excellent customer service.

Ability to set up rooms including moving, setting up and taking down tables and chairs. Ability to relate well with others under stressful conditions. Ability to understand, follow and complete oral and written instructions.

Special Requirements Possession of or ability to readily obtain a valid driver's license issued by the State of North Carolina for the type of vehicle or equipment operated. All offers of employment are conditioned upon successful clearance of a background check. Employment cannot commence until the employee has been cleared.

Supplemental Information PHYSICAL REQUIREMENTS AND POSSIBLE HAZARD Ability to perform medium work exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects. Ability to set up rooms, including setting up and taking down chairs and tables and moving furniture when applicable. Must possess the visual acuity to operate a passenger vehicle, prepare and analyze data and figures, inspect parts, use measurement devices and operate a computer terminal.

Orange County is an Equal Opportunity and Affirmative Action Employer

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