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Meeting Assistant Jobs (NOW HIRING)

Socious

Meetings Manager

Mesa, AZ

The following items consists of the major tasks this position will perform: Assist the Director of Meeting Planning Plan Administrative events Board meetings International Council meetings as needed ...

Association Headquarters

Meeting Coordinator

Alexandria, VA · On-site

$22 - $28.75/hr

The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator ... Marketing - assist with development and proofing of all marketing material * Website management ...

Association Headquarters

Meeting Coordinator

Princeton, NJ · On-site

$21.75 - $28.50/hr

The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator ... Marketing - assist with development and proofing of all marketing material * Website management ...

asrcfh

Sr Meeting Planner

Arlington, VA

$62.10K - $85.10K/yr

Provide projected labor hours monthly for meeting assignments. * Assist with special projects as assigned. * Ensure all participant travel complies with NASA travel regulations for in-person meetings.

asrcfh

Sr Meeting Planner

Arlington, VA

$62.10K - $85.10K/yr

Provide projected labor hours monthly for meeting assignments. * Assist with special projects as assigned. * Ensure all participant travel complies with NASA travel regulations for in-person meetings.

Camelot Services Inc

Meeting Services Support

Plano, TX · On-site

$19.25 - $25.25/hr

Description: The Meeting Services Support role is responsible for ensuring conference rooms ... * Assist with event support in common areas, training rooms, and executive spaces. * Support ...

Camelot Facility Solutions

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Meeting Services Support

Plano, TX · On-site

$19.25 - $25.25/hr

The Meeting Services Support role is responsible for ensuring conference rooms, meeting spaces, and ... * Assist with event support in common areas, training rooms, and executive spaces. * Support ...

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How much do meeting assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for meeting assistant in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Meeting Assistant, and why are they important?

To thrive as a Meeting Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and note-taking, often supported by a background in office administration or related experience. Familiarity with calendar management software (such as Microsoft Outlook or Google Calendar), video conferencing platforms, and document collaboration tools is essential. Excellent communication, time management, and multitasking abilities set outstanding Meeting Assistants apart. These skills ensure that meetings run smoothly, documentation is accurate, and teams stay coordinated and productive.

How does a Meeting Assistant typically contribute to effective meeting outcomes within an organization?

A Meeting Assistant plays a crucial role in ensuring meetings run smoothly by handling logistics, preparing agendas, documenting key discussion points, and tracking action items. They often collaborate closely with team leaders, participants, and administrative staff to coordinate schedules and ensure all necessary materials are available. By maintaining accurate records and following up on assigned tasks, Meeting Assistants help drive accountability and support productive collaboration across teams. Their organizational skills and attention to detail contribute directly to the overall efficiency and effectiveness of meetings.

What are Meeting Assistants?

Meeting Assistants are professionals responsible for supporting the organization, coordination, and documentation of meetings. Their tasks often include scheduling meetings, preparing agendas, taking minutes, managing meeting logistics, and ensuring follow-up actions are tracked. They help ensure that meetings run smoothly and efficiently, allowing participants to focus on discussion and decision-making. Meeting Assistants are essential in both in-person and virtual settings, often using specialized tools to facilitate communication and organization.

What is the difference between Meeting Assistant vs Event Coordinator?

AspectMeeting AssistantEvent Coordinator
Primary RoleSupports meetings by managing schedules, preparing materials, and coordinating logisticsPlans, organizes, and executes events such as conferences, seminars, and corporate functions
Required SkillsOrganizational skills, communication, familiarity with meeting toolsProject management, vendor coordination, budgeting
Work EnvironmentOffice settings, conference roomsEvent venues, client sites, conference centers
Common UsageCorporate, administrative, support rolesEvent planning companies, corporate events, hospitality industry

The main difference is that a Meeting Assistant primarily supports internal meetings and administrative tasks, while an Event Coordinator manages entire events from planning to execution. Both roles require organizational skills but focus on different scopes of event management.

What cities are hiring for Meeting Assistant jobs? Cities with the most Meeting Assistant job openings:
What are the most commonly searched types of Meeting jobs? The most popular types of Meeting jobs are:
What states have the most Meeting Assistant jobs? States with the most job openings for Meeting Assistant jobs include:
Meeting Assistant jobs near you
Infographic showing various Meeting Assistant job openings in the United States as of May 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,674 per year, or $20 per hour.
Annual Meeting Greeter - Shareholder Only - AI

Annual Meeting Greeter - Shareholder Only - AI

Ahtna Incorporated

Glennallen, AK

$18/hr

Full-time

Posted 17 days ago

Job description

Summary

The Greeter is directed by Shareholder Advocates Tracy Parent/Mercedes Knighten to perform at the Annual Meeting Event on June 6, 2026. The Greeter will meet Annual Meeting attendees at the entrance during registration and assist in the performance of any and all duties necessary to keep the facility in full operation.

The pay rate for this position is $18.00/hour. This position is located in Glennallen, AK.

Please note: This position is open to Shareholders only.

Essential Duties and Responsibilities
  • Assisting Elders in & out of the building
  • Assisting Elders to their seats after they have registered for the meeting
  • Assist with door prizes, keep track of winners and help deliver items
  • Assist with the microphone and stands during the Q&A session
  • Provide additional support to the runner and set up crew as requested;
    • Assist with moving items from/to storage areas
    • Assist in keeping job site tidy, organized and safe
    • Assist with sorting and placing materials or items as directed
    • Restocking supplies during meeting
    • Picking up and emptying trash
    • Assist servers with food delivery
  • Other duties as assigned Supervisory Responsibilities
  • None
Minimum Qualifications
  • Must be able to stand for long periods of
  • Age requirement 18+
  • Experience and knowledge of Alaska Native cultures
Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Physical Demands

Must be able to perform bending, pushing, pulling, and standing for up to 8 hours; occasional lifting of up to 50 pounds unassisted.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job.

Work Schedule: Varies

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About Ahtna

Sourced by ZipRecruiter

Ahtna, Incorporated is one of 13 Alaska Native Regional Corporations established by Congress under terms of the Alaska Native Claims Settlement Act of 1971. Based in Glennallen, Alaska, Ahtna, Inc. is owned by more than 2,000 shareholders, the majority of whom are of Ahtna Athabascan descent. Many Ahtna shareholders still reside in the Ahtna region, the traditional homeland of the Ahtna people. As an Alaska Native and shareholder-owned corporation, Ahtna, Inc. is committed to its vision and mission statements, with the goal of preserving, strengthening, and enhancing a cultural identity that has existed for thousands of years. Ahtna’s efforts are focused on providing a broad range of opportunities for shareholders, continued business growth and diversification, and effective management of all Ahtna resources.

Industry

Executive offices and legislative bodies

Company size

1,001 - 5,000 Employees

Headquarters location

Glennallen, AK, US

Year founded

1971

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