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Meeting Assistant Jobs in Florida (NOW HIRING)

Jesus Film

Administrative Assistant 3

Orlando, FL · Hybrid

$21.50/hr

Network and collaborate with the Executive Administrators and/or Administrative Assistants for ... Schedule regular meetings with the Executive Director's direct reports. * Schedule, plan, and ...

Jesus Film

Administrative Assistant 3

Orlando, FL · Hybrid

$21.50/hr

Network and collaborate with the Executive Administrators and/or Administrative Assistants for ... Schedule regular meetings with the Executive Director's direct reports. * Schedule, plan, and ...

AVI-SPL

Meeting Support Professional

Jacksonville, FL · On-site

$13.75 - $16.75/hr

Day-To-Day Responsibilities: • Serve as the onsite point of contact for VIP meetings, ensuring all arrangements are executed flawlessly. • Assist with setup, configuration, and breakdown of ...

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Meeting Assistant information

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$8

$15

$26

How much do meeting assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for meeting assistant in Florida is $15.96, according to ZipRecruiter salary data. Most workers in this role earn between $11.87 and $16.85 per hour, depending on experience, location, and employer.

What is a meeting assistant?

Meeting Assistants are professionals responsible for supporting the organization, coordination, and documentation of meetings. Their tasks often include scheduling meetings, preparing agendas, taking minutes, managing meeting logistics, and ensuring follow-up actions are tracked. They help ensure that meetings run smoothly and efficiently, allowing participants to focus on discussion and decision-making. Meeting Assistants are essential in both in-person and virtual settings, often using specialized tools to facilitate communication and organization.

What does a meeting assistant do?

A Meeting Assistant plays a crucial role in ensuring meetings run smoothly by handling logistics, preparing agendas, documenting key discussion points, and tracking action items. They often collaborate closely with team leaders, participants, and administrative staff to coordinate schedules and ensure all necessary materials are available. By maintaining accurate records and following up on assigned tasks, Meeting Assistants help drive accountability and support productive collaboration across teams. Their organizational skills and attention to detail contribute directly to the overall efficiency and effectiveness of meetings.

What are the key skills and qualifications needed to thrive as a meeting assistant, and why are they important?

To thrive as a Meeting Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and note-taking, often supported by a background in office administration or related experience. Familiarity with calendar management software (such as Microsoft Outlook or Google Calendar), video conferencing platforms, and document collaboration tools is essential. Excellent communication, time management, and multitasking abilities set outstanding Meeting Assistants apart. These skills ensure that meetings run smoothly, documentation is accurate, and teams stay coordinated and productive.

What is the difference between Meeting Assistant vs Event Coordinator?

AspectMeeting AssistantEvent Coordinator
Primary RoleSupports meetings by managing schedules, preparing materials, and coordinating logisticsPlans, organizes, and executes events such as conferences, seminars, and corporate functions
Required SkillsOrganizational skills, communication, familiarity with meeting toolsProject management, vendor coordination, budgeting
Work EnvironmentOffice settings, conference roomsEvent venues, client sites, conference centers
Common UsageCorporate, administrative, support rolesEvent planning companies, corporate events, hospitality industry

The main difference is that a Meeting Assistant primarily supports internal meetings and administrative tasks, while an Event Coordinator manages entire events from planning to execution. Both roles require organizational skills but focus on different scopes of event management.

What are the most commonly searched types of Meeting jobs in Florida?

The most popular types of Meeting jobs in Florida are:

Meeting Assistant jobs near you
Infographic showing various Meeting Assistant job openings in Florida as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $33,197 per year, or $16 per hour.

Meeting & Education Coordinator

Florida Dental Association (FDA)

Tallahassee, FL • On-site

$17.50 - $23.25/hr

Other

Posted 5 days ago

Key responsibilities

  • Coordinate and contract speakers for conferences and continuing education programs.

  • Help coordinate program schedules, workshops, and other event logistics.

  • Assist with onsite execution of meetings and events.

Job description

Help bring some of Florida dentistry's biggest events to life.


If you’re the person who loves a good checklist, catches the typo everyone else missed, keeps ten moving pieces organized and gets a little thrill from watching months of planning come together onsite—keep reading.


The Florida Dental Association (FDA) is looking for an organized, detail-driven and proactive Program Coordinator to join our Conventions & Continuing Education team.

This isn't a position where every day looks the same. You'll help coordinate speakers, education programs and event logistics for meetings ranging from smaller regional programs to the Florida Dental Convention, one of the largest state dental meetings in the country.


We’re looking for someone who takes ownership of their work, communicates well, pays attention to the details and understands that in the events world, deadlines matter.

 

WHAT YOU'LL DO

You'll work closely with the Conventions & CE team to help keep our education programs and events moving from planning through execution, including:

  • Coordinate and contract speakers for conferences and continuing education programs. This includes multiple years at one time.
  • Communicate directly with speakers regarding contracts, honorariums, travel, audiovisual needs, handouts and program requirements.
  • Help coordinate program schedules, workshops and other event logistics.
  • Prepare correspondence, reports and other event-related materials.
  • Maintain accurate program records, files and documentation.
  • Respond to questions from speakers, attendees, members and other event stakeholders.
  • Assist with onsite execution of meetings and events.
  • Jump in where needed when deadlines are approaching and the team is working toward the finish line.


YOU'LL PROBABLY LOVE THIS JOB IF...

You’re someone who:

  • Notices the details—and fixes them before someone else has to.
  • Can manage multiple deadlines without needing someone to continually remind you what comes next.
  • Communicates promptly and professionally.
  • Likes taking ownership of a project and seeing it through from beginning to end.
  • Can shift gears when priorities change without losing track of the details.
  • Enjoys working collaboratively but doesn't need constant direction.
  • Is comfortable communicating with everyone from nationally recognized speakers to volunteers, vendors and association members.
  • Understands that sometimes “I'll get to it later” isn't an option when an event deadline is approaching.
  • Takes pride in producing accurate, polished work.
  • Brings a professional, positive and solutions-focused approach to the team.


WHAT WE'RE LOOKING FOR

A bachelor's degree or equivalent combination of education and relevant experience is preferred. Experience in meeting planning, events, associations, continuing education or a related environment is a plus.

You'll also need:

  • Strong written and verbal communication skills.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and proofreading skills.
  • Confidence working with Microsoft Office, particularly Word and Excel.
  • The ability to learn new technology and systems quickly.
  • The ability to work independently while also being an engaged member of a collaborative team.
  • Sound judgment and the ability to recognize when something needs attention before it becomes a problem.
  • Availability for occasional travel and extended hours associated with meetings and events.
  • Meeting or association credentials, such as CMP or CAE, are welcome but not required.


ABOUT THE TEAM

The Conventions & Continuing Education team moves fast, works collaboratively and takes a lot of pride in the experiences we create.

There are busy seasons, competing deadlines and days when plans change quickly. There are also plenty of opportunities to be creative, solve problems, build relationships and see your work come to life in a very tangible way.

We work hard, we help each other, and we believe that excellent events are built in the details.

If that sounds like an environment where you'd thrive, we'd love to hear from you.

ABOUT THE FLORIDA DENTAL ASSOCIATION

The Florida Dental Association is a statewide professional association representing Florida dentists and supporting our members through advocacy, education, professional development and programs designed to help them succeed.

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