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Meeting Assistant Jobs (NOW HIRING)

Socious

Meetings Manager

Mesa, AZ

The following items consists of the major tasks this position will perform: Assist the Director of Meeting Planning Plan Administrative events Board meetings International Council meetings as needed ...

Wilmerhale

Meeting Coordinator

Boston, MA · On-site

$22.25 - $29.25/hr

Coordinates internal meetings and special events, working with event owners and contacts ... May also be called on to assist with building invitations for Client Development events or webinars.

Association Headquarters

Meeting Coordinator

Princeton, NJ · On-site

$21.75 - $28.50/hr

The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator ... Marketing - assist with development and proofing of all marketing material * Website management ...

Wilmerhale

Meeting Coordinator

Washington, DC

$23.25 - $30.50/hr

Coordinates internal meetings and special events, working with event owners and contacts ... May also be called on to assist with building invitations for Client Development events or webinars.

Impact Association Management

Meeting Coordinator

$18 - $23/hr

Event management work including: * Assist in the coordination of logistics or details for events, meetings, and conferences. * Compiling or formatting content or meeting materials (like name badges ...

New

WilmerHale

Meeting Coordinator

Washington, DC

$67K - $84K/yr

May also be called on to assist with building invitations for Client Development events or webinars ... Meeting coordination experience preferred. Education * B.A. degree preferred Why Join Us? * A ...

WilmerHale

Meeting Coordinator

Boston, MA · On-site

$67K - $84K/yr

May also be called on to assist with building invitations for Client Development events or webinars ... Meeting coordination experience preferred. Education * B.A. degree preferred Why Join Us? * A ...

AO North America, Inc.

Be Seen First

Meeting Planner

King Of Prussia, PA · On-site

$62K - $65K/yr

Summary/objective Reporting directly to the Asst. Director, Meeting Planning. The Meeting Planner will lead all aspects of meeting logistics from initial planning through onsite execution and post ...

American Academy of Ped

Sr Meeting Planner

Itasca, IL · On-site

$52K - $72K/yr

Reconcile invoices and assist with forecasts and budget projections. * Serve as an active member of cross‑departmental planning teams for Leadership, Advocacy, and other meetings, providing ...

ISPOR

Associate, Meeting Planner

Lawrenceville, NJ · On-site

$55K/yr

Position Summary We are actively seeking an Associate, Meeting Content to assist with program development of large conferences and summits through the management of abstract submissions, speaker and ...

BCD Travel

Meeting Air Coordinator

Atlanta, GA · On-site

$52K - $61K/yr

You will provide guidance to clients on our services, qualify all meeting requests, support services to event manager and Meeting Planners, and assist as needed to ensure the successful completion of ...

BCD Travel

Meeting Air Coordinator

$52K - $61K/yr

You will provide guidance to clients on our services, qualify all meeting requests, support services to event manager and Meeting Planners, and assist as needed to ensure the successful completion of ...

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How much do meeting assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for meeting assistant in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.15 per hour, depending on experience, location, and employer.

What are the best jobs for meeting people?

Jobs that involve frequent interaction with others, such as meeting assistants, sales representatives, event coordinators, hospitality staff, and customer service roles, are ideal for meeting people. These positions often require strong communication skills and provide opportunities to network and build relationships regularly.

How does a Meeting Assistant typically contribute to effective meeting outcomes within an organization?

A Meeting Assistant plays a crucial role in ensuring meetings run smoothly by handling logistics, preparing agendas, documenting key discussion points, and tracking action items. They often collaborate closely with team leaders, participants, and administrative staff to coordinate schedules and ensure all necessary materials are available. By maintaining accurate records and following up on assigned tasks, Meeting Assistants help drive accountability and support productive collaboration across teams. Their organizational skills and attention to detail contribute directly to the overall efficiency and effectiveness of meetings.

What jobs make $3,000 a day?

High-level executive roles such as CEOs, investment bankers, and specialized surgeons can earn $3,000 or more per day, often due to their extensive experience, skills, and responsibilities. Additionally, successful entrepreneurs and certain freelance consultants in lucrative industries may reach this income level, especially when working on high-value projects or contracts.

What is the difference between Meeting Assistant vs Event Coordinator?

AspectMeeting AssistantEvent Coordinator
Primary RoleSupports meetings by managing schedules, preparing materials, and coordinating logisticsPlans, organizes, and executes events such as conferences, seminars, and corporate functions
Required SkillsOrganizational skills, communication, familiarity with meeting toolsProject management, vendor coordination, budgeting
Work EnvironmentOffice settings, conference roomsEvent venues, client sites, conference centers
Common UsageCorporate, administrative, support rolesEvent planning companies, corporate events, hospitality industry

The main difference is that a Meeting Assistant primarily supports internal meetings and administrative tasks, while an Event Coordinator manages entire events from planning to execution. Both roles require organizational skills but focus on different scopes of event management.

What are the key skills and qualifications needed to thrive as a Meeting Assistant, and why are they important?

To thrive as a Meeting Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and note-taking, often supported by a background in office administration or related experience. Familiarity with calendar management software (such as Microsoft Outlook or Google Calendar), video conferencing platforms, and document collaboration tools is essential. Excellent communication, time management, and multitasking abilities set outstanding Meeting Assistants apart. These skills ensure that meetings run smoothly, documentation is accurate, and teams stay coordinated and productive.

What is the easiest WFH job to get?

For a Meeting Assistant, entry-level remote roles often require strong organizational skills, basic communication abilities, and familiarity with scheduling tools like Outlook or Google Calendar. These positions typically have minimal experience requirements and can be accessible through online job boards and freelance platforms.

What is a job that brings people together?

A Meeting Assistant is a job that involves coordinating and organizing meetings to facilitate communication and collaboration among participants. This role often requires strong organizational skills, attention to detail, and proficiency with scheduling tools like calendars and conferencing software. It helps bring people together efficiently in various professional settings.

What are Meeting Assistants?

Meeting Assistants are professionals responsible for supporting the organization, coordination, and documentation of meetings. Their tasks often include scheduling meetings, preparing agendas, taking minutes, managing meeting logistics, and ensuring follow-up actions are tracked. They help ensure that meetings run smoothly and efficiently, allowing participants to focus on discussion and decision-making. Meeting Assistants are essential in both in-person and virtual settings, often using specialized tools to facilitate communication and organization.
What cities are hiring for Meeting Assistant jobs? Cities with the most Meeting Assistant job openings:
What are the most commonly searched types of Meeting jobs? The most popular types of Meeting jobs are:
What states have the most Meeting Assistant jobs? States with the most job openings for Meeting Assistant jobs include:
Meeting Assistant jobs near you
Infographic showing various Meeting Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $41,674 per year, or $20 per hour.
Meeting Coordinator

Meeting Coordinator

Society for Mining, Metallurgy & Exploration-

Englewood, CO • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 13 days ago

Job description

Salary: $20.00 -$24.00 per hour

Are you looking for an opportunity for advancement in a collaborative work environment that offers work-life balance and excellent benefits? The Society for Mining, Metallurgy & Exploration Inc. (SME) hires and rewards great people who are passionate about serving our members. We offer competitive compensation and benefits as well as distinctive benefits like a Safe Harbor 401(k) and Company Match 401(k) plan, flexible work schedules including a 9/80 Work Schedule, and Winter Break from December 24th January 1st.

SME, www.smenet.org, is a scientific and technical society (501(c) (3) corporation) whose more than 13,000 members globally in more than 100 countries. SME members include engineers, geologists, metallurgists, educators, students and researchers focused on innovations in mining engineering. SME nurtures a professional community, develops technical content, and provides networking and educational opportunities for the mining industry.

TITLE: Meeting Coordinator

DEPARTMENT: Meetings

WORK TYPE: Full-Time Non-exempt

LOCATION: 12999 E. Adam Aircraft Circle; Englewood, CO 80112

PAY RANGE: $20.00 - $24.00 per hour


BONUS: 8% bonus potential based upon achievement of defined goals


401(K): 3% automatic safe-harbor match plus 80% elective deferral match of the first 5% contributed by the employee


BENEFITS: Medical, Dental, Vision, FSA or HSA*, Short-Term Disability Insurance, Employer Paid Life Insurance, Employer Paid Long-Term Disability, Travel Assistance, and EAP. Sick, Vacation, and Holidays including Winter Break office closure from 12/24-1/1. Flexible Work Schedule Options including, flexible start times from 6:00am 9:00am, 9/80 Work Schedule

SCHEDULE: First 90 Days, in the office Monday -Thursday, Friday remote. Then, hybrid work schedule: 3 Days in the office, up to 2 Days Remote.

Summary/Objective

The Meeting Coordinator provides administrative and logistical support for the Associations conferences, meetings, and related events. This role supports the conference planning team by coordinating timelines, tracking deliverables, maintaining event records, and registration administration. The Meeting Coordinator helps ensure event details are accurate, deadlines are met, and stakeholders receive timely, consistent informationcontributing to a high-quality attendee experience.


Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the assigned and essential functions.


Registration & Attendee Support

  • Provide administrative support for event registration in the AMS/event platform, including basic setup support, testing, and documentation.
  • Monitor the Meetings inbox/phone line; respond to routine attendee questions or triage to appropriate staff.
  • Process individual and group registrations, including adjustments, confirmations, cancellations, refunds (per policy), promo code issues, and special requests.
  • Provide meeting registration invoices, receipts, transfers, cancellations and refunds.
  • Assist with attendee communications including confirmations, reminders, on-site instructions, and FAQ updates.
  • Supports logistics, including tours, transportation, activities, menu selection, guarantees, billing and all specifics of meeting planning


Conference Administration & Planning Support

  • Maintain and update conference planning calendars, project plans, and task lists; track deadlines and follow up on action items.
  • Schedule meetings, build agendas, capture notes/action items, and distribute updates to internal teams and partners.
  • Maintain organized records of contracts, proposals, vendor communications, rooming lists, BEO details, and event documentation in shared drives and planning tools.
  • Support event budgeting administration by tracking invoices, purchase orders, payments, credits, and expenses in coordination with Finance (as assigned).
  • Frequent communication with association staff, association members, vendors, and hotel staff.
  • Maintains current lists of available venues, services, and pricing options.


On-site & Post-event Support

  • Prepare and assemble materials for on-site operations: badge stock, signage requests, attendee lists, scripts, staffing schedules, and emergency contact lists.
  • Support on-site registration desk operations and attendee issue resolution, including badge reprints and payment verification.
  • Assist with post-event tasks such as survey distribution, attendance reporting, final invoice tracking, and archival of event materials.


Process Improvement & Data Integrity

  • Identify recurring questions and help improve templates, checklists, FAQs, and standard operating procedures.
  • Ensure data accuracy across the AMS/event platform, including registration types, pricing, discount codes, session selections, and attendee records.
  • Support event reporting by compiling metrics (registration counts, attendance, session capacity, daily pickup, etc.) for staff review.
  • Other duties as assigned.


Cross-Functional Support

  • Rotate to front desk coverage weekly, greet and assist members, visitors, and team members at the front desk in a courteous and professional manner.
  • Support membership and programs by verifying member status for registration pricing, credentials, and access.
  • Back up other administrative functions during peak membership periods or staff absence as assigned.
  • Back up warehouse support, process book orders, outgoing mail, etc.
  • Other duties as assigned.


Required Education and Experience

  • Bachelors degree in business administration or related field or equivalent years of experience.
  • 2+ years of administrative, coordination, customer service, or event support experience.
  • Strong organizational skills with the ability to manage multiple deadlines and shifting priorities.
  • Excellent written and verbal communication skills with a service-oriented approach.
  • Proficiency with Microsoft 365 tools (Outlook, Excel, Teams, Word); comfort learning new platforms.
  • High attention to detail and accuracy in tracking, documentation, and data entry.


Preferred Education and Experience

  • Association, hospitality, or conference experience preferred.
  • Familiarity with an AMS/event registration platform (e.g., Cvent, Personify, iMIS, Fonteva, NetForum, EventsAir, etc.).
  • Intermediate Excel skills (filters, pivot tables, XLOOKUP) and basic reporting experience.


The above qualifications and requirements are representative, but not all-inclusive, of the knowledge, skills, and abilities required for the position.


EOE/Minorities/Females/Veterans/Disabled