ZipRecruiter

Log In

1

Meeting Assistant Jobs in Virginia (NOW HIRING)

Lodgeworks

Meeting and Events Manager

Fairfax, VA · On-site

$65K - $75K/yr

Meetings and Events Manager | LodgeWorks is actively hiring for a Meetings and Events Manager Who ... Actively work in-house guests for sales leads and referrals. * Assist in implementing special ...

Archer

Meeting and Events Manager

Fairfax, VA · On-site

$65K - $75K/yr

Meetings and Events Manager | LodgeWorks is actively hiring for a Meetings and Events Manager Who ... Actively work in-house guests for sales leads and referrals. * Assist in implementing special ...

Avi Spl

Onsite Meeting Support

Reston, VA · On-site

$16.75 - $22.25/hr

... Assist with company meetings/functions that require use of AV infrastructure (audio, video conferencing, webcasting, visual display or projection, and control system (AMX, Crestron) operations • ...

AVI-SPL

Onsite Meeting Support

Reston, VA

... Assist with company meetings/functions that require use of AV infrastructure (audio, video conferencing, webcasting, visual display or projection, and control system (AMX, Crestron) operations • ...

SSI

Receptionist/Admin Assistant

Manassas Park, VA

$12.77/hr

... meetings Assist with large mailings Arrange and coordinate meetings Maintain general office inventory Update various spreadsheet sheets and other general administrative duties as needed SKILLS AND ...

C&F Bank

Executive Assistant III

Toano, VA

The Executive Assistant provides comprehensive administrative, operational, and strategic support ... Take meeting minutes and track action items from Board and Loan Committee meetings. * Follow up ...

C&F Bank

Executive Assistant III

Toano, VA · On-site

Overview The Executive Assistant provides comprehensive administrative, operational, and strategic ... Take meeting minutes and track action items from Board and Loan Committee meetings. * Follow up ...

C&F Bank

Executive Assistant III

Toano, VA · On-site

Overview The Executive Assistant provides comprehensive administrative, operational, and strategic ... Take meeting minutes and track action items from Board and Loan Committee meetings. * Follow up ...

next page

Showing results 1-20

All JobsMeeting JobsMeeting Assistant JobsMeeting Assistant Jobs in Virginia

Meeting Assistant information

See Virginia salary details

$9

$19

$32

How much do meeting assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for meeting assistant in Virginia is $19.49, according to ZipRecruiter salary data. Most workers in this role earn between $14.49 and $20.57 per hour, depending on experience, location, and employer.

What is a meeting assistant?

Meeting Assistants are professionals responsible for supporting the organization, coordination, and documentation of meetings. Their tasks often include scheduling meetings, preparing agendas, taking minutes, managing meeting logistics, and ensuring follow-up actions are tracked. They help ensure that meetings run smoothly and efficiently, allowing participants to focus on discussion and decision-making. Meeting Assistants are essential in both in-person and virtual settings, often using specialized tools to facilitate communication and organization.

What does a meeting assistant do?

A Meeting Assistant plays a crucial role in ensuring meetings run smoothly by handling logistics, preparing agendas, documenting key discussion points, and tracking action items. They often collaborate closely with team leaders, participants, and administrative staff to coordinate schedules and ensure all necessary materials are available. By maintaining accurate records and following up on assigned tasks, Meeting Assistants help drive accountability and support productive collaboration across teams. Their organizational skills and attention to detail contribute directly to the overall efficiency and effectiveness of meetings.

What are the key skills and qualifications needed to thrive as a meeting assistant, and why are they important?

To thrive as a Meeting Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and note-taking, often supported by a background in office administration or related experience. Familiarity with calendar management software (such as Microsoft Outlook or Google Calendar), video conferencing platforms, and document collaboration tools is essential. Excellent communication, time management, and multitasking abilities set outstanding Meeting Assistants apart. These skills ensure that meetings run smoothly, documentation is accurate, and teams stay coordinated and productive.

What is the difference between Meeting Assistant vs Event Coordinator?

AspectMeeting AssistantEvent Coordinator
Primary RoleSupports meetings by managing schedules, preparing materials, and coordinating logisticsPlans, organizes, and executes events such as conferences, seminars, and corporate functions
Required SkillsOrganizational skills, communication, familiarity with meeting toolsProject management, vendor coordination, budgeting
Work EnvironmentOffice settings, conference roomsEvent venues, client sites, conference centers
Common UsageCorporate, administrative, support rolesEvent planning companies, corporate events, hospitality industry

The main difference is that a Meeting Assistant primarily supports internal meetings and administrative tasks, while an Event Coordinator manages entire events from planning to execution. Both roles require organizational skills but focus on different scopes of event management.

What are the most commonly searched types of Meeting jobs in Virginia?

The most popular types of Meeting jobs in Virginia are:

What cities in Virginia are hiring for Meeting Assistant jobs?

Cities in Virginia with the most Meeting Assistant job openings:

Meeting Assistant jobs near you
Infographic showing various Meeting Assistant job openings in Virginia as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, and 3% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $40,529 per year, or $19.5 per hour.

Coordinator, Meetings

Alexandria, VA • On-site

American Association Of Airport Executives
Real Estate • 51 - 200 employees
Learn more about American Association Of Airport Executivesexternal

$22 - $28.75/hr

Full-time

Re-posted 15 days ago

Job description

The Meetings Specialist is responsible for assisting with various aspects of logistics for conferences, meetings, educational programs, and webinars produced by AAAE and operation of the AAAE in-house conference center.


Primary duties and responsibilities:

  • Maintain industry and internal conference calendars. 
  • Pack necessary supplies, programs, etc. for meetings and conferences. 
  • Proof rosters for meetings and edit as needed.
  • Manage the freight vendor relationship including coordination for all meeting shipments. 
  • Produce weekly pickup reports tracking all meetings.
  • Manage departmental inbox and respond to all inquiries. 
  • Inventory and order meeting supplies including research of costs as needed.
  • Draft, compile, and analyze meeting survey results. 
  • Assist with meetings taking place in the AAAE Conference Center and maintain supply inventory for the center. 
  • Responsible for meetings department history, financial reporting and comparisons, and tracking spreadsheets. 
  • Assist meeting planners with daily department operations. 
  • Proof aaae.org meetings pages for consistency and accuracy, revising as needed. 
  • Book staff travel for the larger AAAE meetings. 
  • Assist with speaker and complimentary registrations as well as programming content for the Mobile App. 
  • Coordinate with planners on pre and post conference confirmation letters. 
  • Assist planners in preparing hotel response comparisons. 
  • Performs other related duties and assignments as required.



Education, prior work experience, and specialized skills and knowledge:

  • Bachelor’s Degree
  • 1-2 years of administrative or customer service experience
  • Experience in a non-profit or association setting strongly preferred
  • MS Office skills
  • A team-player, willing to assist when needed
  • Excellent organizational, communication, and customer service skills
  • Strong attention to detail and ability to multi-task
  • Must be self-motivated and able to work independently


Typical physical demands/work environment:

To successfully perform the essential functions of this job, with or without reasonable accommodation, an employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands/arms; balance, stoop, kneel, or crouch; speak or listen; lift and/or carry up to 25 pounds; use close, distance, color, peripheral, depth perception, and focused vision. While performing the duties of this job, the employee is not exposed to weather conditions and the noise level is moderate.

AAAE is an AA/EOE. 

Apply