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Senior Meeting Planner Jobs (NOW HIRING)

FINRA

Senior Meeting Planner

Rockville, MD · Hybrid

$96K - $180K/yr

The Senior Meeting Planner is the liaison between FINRA Committee Liaison and committee members and is primarily responsible for providing meeting planning support for the FINRA Corporate Governance ...

FINRA

Senior Meeting Planner

Washington, DC · Hybrid

$96K - $180K/yr

The Senior Meeting Planner is the liaison between FINRA Committee Liaison and committee members and is primarily responsible for providing meeting planning support for the FINRA Corporate Governance ...

Elanco

Senior Associate Meeting Planner

Indianapolis, IN · On-site

$51K - $70K/yr

Senior Associate Meeting Planner(Fixed Duration Employment) We areseekinga creative and highly organized Associate Meeting Planner to execute memorable events that generate brand awareness and build ...

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$89.7K

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How much do senior meeting planner jobs pay per year?

As of Aug 15, 2026, the average yearly pay for senior meeting planner in the United States is $89,714.00, according to ZipRecruiter salary data. Most workers in this role earn between $73,500.00 and $104,000.00 per year, depending on experience, location, and employer.

What is a senior meeting planner?

A Senior Meeting Planner is a professional responsible for organizing, coordinating, and managing meetings, conferences, and special events, often for large organizations or corporations. They handle all aspects of event planning, including budgeting, site selection, logistics, vendor negotiations, and on-site management. Senior Meeting Planners typically have several years of experience in event planning and may oversee a team of planners. Their goal is to ensure that events run smoothly, meet objectives, and stay within budget. They also stay current with industry trends and technology to enhance event experiences.

What is the difference between Senior Meeting Planner vs Meeting Coordinator?

AspectSenior Meeting PlannerMeeting Coordinator
CredentialsExperience in event planning, certifications like CMP or CMMEntry-level or related certifications, some experience
Work EnvironmentLeads planning, manages budgets, oversees teamsAssists with logistics, supports planning tasks
Employer & Industry UsageCorporate, association, hospitality sectorsCorporate, non-profit, event venues

The main difference is that a Senior Meeting Planner has more experience, handles complex planning, and manages teams, while a Meeting Coordinator supports the planning process with more administrative tasks. Both roles are essential in event management but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a senior meeting planner, and why are they important?

To thrive as a Senior Meeting Planner, you need expertise in event planning, project management, budgeting, and vendor negotiations, often supported by a degree in hospitality or business and several years of industry experience. Familiarity with event management software (such as Cvent or Eventbrite), contract management systems, and budgeting tools is typically required. Exceptional organizational skills, attention to detail, and strong interpersonal communication set top performers apart in this role. These skills ensure seamless event execution, cost efficiency, and high satisfaction for clients and stakeholders.

What are some common challenges senior meeting planners face when coordinating large-scale events, and how can they address them?

Senior Meeting Planners often manage complex logistics for large-scale events, including vendor coordination, budget adherence, and last-minute changes. A common challenge is ensuring seamless communication among stakeholders to prevent misunderstandings and delays. Addressing these challenges involves proactive planning, using project management tools, and building strong relationships with reliable vendors and team members. Flexibility, attention to detail, and the ability to stay calm under pressure are essential for overcoming unexpected obstacles and delivering successful events.
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Cities with the most Senior Meeting Planner job openings:

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Senior Meeting Planner jobs near you
Infographic showing various Senior Meeting Planner job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $89,714 per year, or $43.1 per hour.

Senior Meeting Planner

American College of Surgeons

Chicago, IL • On-site

$83K - $92K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

About the American College of Surgeons
The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.
Our MissionThe American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.
Our VisionTo create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.
Summary: The Senior Meeting Planner oversees the strategic planning, execution and continuous improvement of ACS meetings, including face-to-face, virtual, and hybrid formats. This role applies critical thinking to develop creative solutions, anticipate challenges and balance competing priorities while delivering quality meeting experiences. The Senior Meeting Planner serves as a partner to internal stakeholders, volunteer leadership and external vendors leading complex venue and vendor negotiations, managing budgets and managing all operational aspects of assigned meetings. Success in this role requires the ability to manage multiple stakeholders and competing priorities, influence decision making, implement innovative meeting strategies, and industry best practices to enhance program effectiveness and attendee engagement.
This exempt position will report to the Senior Meetings Manager in the Department of Convention and Meetings. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.
The anticipated salary range for this position is $83,000 - $92,000 (commensurate with related experience).
Key Responsibilities:
  • Manage planning and execution for ACS and association client meetings including, but not limited to, venue sourcing, vendor oversight, budgeting, and onsite management.
  • Negotiate with venues and service providers such as hotels, Convention Centers, Audio Visual providers and other meeting vendors to optimize value while minimizing organizational risk.
  • Collaborate with ACS staff liaisons, volunteer leadership, and program committees to develop meeting strategies, logistics plans, and program enhancements.
  • Provide strategic guidance to clients and volunteer leadership regarding meeting planning best practices and operational improvements.
  • Develop, manage, and monitor high value meeting budgets including expense forecasting, contract liability evaluation, and financial reporting.
  • Provide onsite management for any assigned meetings.
  • Research emerging meeting technologies, industry trends, and operational improvements to enhance meeting effectiveness.
  • Ability to learn new meeting software used for operational events at ACS including but not limited to E Show, and Aptify.
  • Maintain working knowledge of hotel industry, conference centers and city meeting destinations and relations with respective partners that represent those areas.
  • Manage site selection and creation of RFP (request for proposal) for hotel and vendor contracts including contract negotiations for all terms and conditions.
  • Working knowledge of ACS conference center meeting space and oversee assigned meetings as needed (evenings and weekends may apply).
  • Lead post-meeting evaluations and analysis to improve future meeting performance and attendee satisfaction.
  • Participate in special projects supporting ACS and association client meeting initiatives.

Required Education and/or Experience:
  • Bachelor's degree or equivalent professional experience is required.
  • Certified Meeting Professional (CMP) designation preferred but not required.
  • Minimum of five (5) years of progressive experience in meeting planning or conference management experience required.

Essential Skills:
  • Strong negotiation, project management, and vendor management skills.
  • Excellent written and verbal communication skills.
  • Strong budget and financial management skills.
  • Ability to manage complex meeting logistics and multiple projects simultaneously.
  • Ability to travel frequently and work evenings or weekends when supporting meetings and conferences.

Comprehensive Benefits:We're committed to attracting and retaining top talent via valuable benefits!
  • Vacation, personal, and sick hours including 13 paid holidays per year
  • Tuition Reimbursement
  • Medical-comprehensive coverage through BlueCross BlueShield
  • Dental, Vision, and Prescription drug program
  • 403(b) Matching Program
  • Pension Plan
  • Flexible Spending Medical/Dependent Care
  • Employee Assistance Program
  • Short Term/Long Term Disability
  • Life Insurance
  • Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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