Career Development Associate Jobs (NOW HIRING)

Job Description

In-School + Career Development Associate

Details at a glance

● On-Site Location

● Full-Time Schedule (40 hours)

● 4-Year Degree Required

● Master’s Degree Preferred

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About JAZZ HOUSE KiDS

JAZZ HOUSE KiDS stands at a pivotal moment, marked by substantial growth, expanding impact,

and exciting developments across our organization. From the launch of our arts education program

in Lower Manhattan in collaboration with Trinity Church NYC, to record-breaking growth in our arts

education programming, to producing the largest outdoor jazz festival in the region, and to

advancing student success through our JAZZ HOUSE Music Scholars in-school program, we are

fulfilling our mission to build young community leaders and global citizens through jazz.

Position Summary

The In-School + Career Development Associate plays a critical role in advancing student

success and supporting the administration of JAZZ HOUSE KiDS dynamic music education

programs across our school partnerships in Newark, Elizabeth, Jersey City, Montclair, Brooklyn,

New York City, and beyond.

This position supports the Music Scholars In-School Residency Program, JAZZ HOUSE NYC

Fellows Program, and the GiANT Steps Career Development Initiative, including JAZZ HOUSE

Goes to College and the CHiCA Power Leadership Summit, as well as curriculum development

initiatives such as the Max Roach Music Project and Jazz: The Sound of Freedom at 250.

The successful candidate will provide day-to-day administrative and program support across our

four mission pillars of access, learning, career development, and community building. The position

requires exceptional organizational, communication, and time management skills to coordinate

school partnerships, faculty, program logistics, and multiple concurrent initiatives while ensuring a

high level of service and attention to detail.

The In-School + Career Development Associate will manage program calendars and project

timelines, track priorities and deadlines, maintain communications calendars, support grant and

funder deliverables, and ensure accurate program data, records, and documentation. The

successful candidate is a proactive self-starter who thrives in a collaborative, fast-paced

environment and enjoys balancing multiple priorities while helping move complex projects from

planning to execution.

In-School Music Program Coordination

● Program Coordination: Assist in planning, coordinating, and implementing in-school music

education programs, workshops, residencies, performances, and special initiatives across

New Jersey and New York City partner schools.

● Logistics: Coordinate faculty schedules, program calendars, room assignments, teaching

materials, and school logistics to ensure seamless program delivery.

● Project Management: Manage project timelines, meeting agendas, action items, and

departmental workflows while proactively identifying scheduling conflicts, upcoming

deadlines, and priority items.

● Data Management: Maintain Asana projects, student and faculty records, enrollment data,

participation metrics, program timelines, and other tracking systems to support program

administration and reporting.

● Documentation: Prepare complex scheduling documents, run-of-show materials, reports,

spreadsheets, and other operational resources to support program delivery.

● Assessment Evaluation: Administer pre- and post-program surveys, reconcile data, and

support program evaluation and outcome reporting.

● Communications: Coordinate communications with school administrators, teaching artists,

and partner organizations regarding scheduling, participation, logistics, and program

updates.

Career Development Programs

● Program Coordination: Support the GiANT Steps Career Development Initiative by

coordinating workshops, internships, mentorship opportunities, guest artist engagements,

networking events, and career readiness programming.

● Signature Programs: Assist in planning and executing JAZZ HOUSE Goes to College,

Senior Ambassadors, Senior Send-Off, Pre-College Academy collaborations,

masterclasses, and other career development initiatives.

● Alumni Relations: Maintain alumni records and track educational and career outcomes,

including college enrollment, internships, employment, and performance opportunities.

● Communications: Coordinate communications related to career resources, scholarships,

internships, auditions, job postings, and gig opportunities for students and alumni.

Arts Department Performance Support

● Performance Coordination: Assist in planning and executing student concerts, showcases,

masterclasses, festivals, and special events throughout New Jersey and New York City.

● Production Logistics: Coordinate production schedules, stage plots, technical riders, run-of-

show documents, event materials, and on-site operational support.

● Performance Communications: Prepare and distribute performance-related materials and

communications for faculty, students, families, production partners, and staff.

● Cross-Department Collaboration: Work closely with Arts Department staff and organizational

partners to ensure performances and educational events are executed successfully.

Administrative Organizational Support

● Reporting: Prepare status reports, presentations, and supporting documentation for

departmental meetings, leadership updates, and program evaluation.

● Organization: Maintain accurate departmental files, databases, and administrative systems

to support efficient operations.

● Additional Responsibilities: Perform other duties and special projects as assigned in support

of the Arts Department and organizational priorities.

Qualifications

Education and Experience

• Education Background: Bachelor's Degree required; Master's Degree preferred

● Work Experience: Experience in music education preferred. Experience with music

equipment, logistics, and setting up an ensemble for a performance. Experience with music

administration, program coordination, or arts nonprofit operations is a plus

● Availability: Occasional evenings, weekends, and travel required during performance and

event seasons.

Skills, Knowledge & Expertise

● Technical Proficiency: High proficiency in Google Suite and MS Office (Excel, Word,

PowerPoint). Experience with project management tools like Asana is a plus.

● Communication + Interpersonal Skills: Strong written and verbal communication skills, with

the ability to draft clear professional correspondence to school partners and who connects

with a broad spectrum of people in a meaningful way

● Work Style: Must possess the ability to work effectively as part of a small team in a fast-

paced and dynamic atmosphere. Can do spirit!

● Attention to Detail: Consistent and exemplary attention to detail and organization, especially

regarding communications with our community and with respect to data management and

reporting.

● Managing Multiple Priorities: A proactive self-starter comfortable taking initiative with the

ability to manage competing priorities effectively and meet tight deadlines across multiple

programs simultaneously while maintaining exceptional attention to detail.

Personal Characteristics

● Passionate advocate for the value of arts education and youth development, with genuine

concern for people and community, and interest in working with diverse communities

● Passion for JAZZ HOUSE KiDS’ mission and core values.

● Appreciation of jazz and live music goer

● Ability to lift up to 25 lbs.

● Successful completion of a national background check.

Location: Montclair, NJ headquarters with regular travel to partner schools in Newark, Elizabeth,

Jersey City, and New York City.

Schedule: Full-Time (40 hours/week); Monday–Friday, 9:00 AM – 5:00 PM during the school year,

with occasional evenings, weekends, and travel during performance and event seasons

Education: Bachelor's Degree required; Master's Degree preferred

Reports To: Associate Director of In-School Programs and Career Development

JAZZ HOUSE KiDS is proud to be an Equal Employment Opportunity employer. We do not

discriminate based upon race, religion, color, national origin, gender (including pregnancy,

childbirth, or related medical conditions), sexual orientation, gender identity, gender expression,

age, status as a protected veteran, status as an individual with a disability, or other applicable

legally protected characteristics. If you need assistance or an accommodation due to a disability,

please let us know.