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Bookkeeping Data Entry Jobs (NOW HIRING)

Inspira Education

Data Entry Specialist

New York, NY · On-site

$18.50 - $25/hr

The Role As a Data Entry Specialist, you'll be the engine that keeps our sales process running ... What We're Looking For * 2+ years of experience in accounting, bookkeeping, sales operations ...

Inspira Education

Data Entry Specialist

New York, NY · Hybrid

$18.50 - $25/hr

The Role As a Data Entry Specialist, you'll be the engine that keeps our sales process running ... What We're Looking For * 2+ years of experience in accounting, bookkeeping, sales operations ...

SUMMIT POOLS INC

Bookkeeper

Naples, FL

$22 - $27/hr

... entry and employee reimbursements Track and categorize expenses and receipts Perform bank ... bookkeeping data with other platforms (e.g., CRM, payroll services) Maintain compliance with local ...

SUMMIT POOLS INC

Bookkeeper

Naples, FL

$22 - $27/hr

... entry and employee reimbursements Track and categorize expenses and receipts Perform bank ... bookkeeping data with other platforms (e.g., CRM, payroll services) Maintain compliance with local ...

Calvo Group

Be Seen First

Administrative Specialist/Yardi Breeze Data Entry

West Covina, CA · On-site

$22.50 - $25/hr

Job Summary We are seeking a detail-oriented and organized Administrative Data Entry Clerk with ... Familiarity with accounting or bookkeeping processes * Ability to multitask and prioritize in a ...

Robert Half

Full Charge Bookkeeper

Clermont, FL · On-site

$23.75 - $27.50/hr

... bookkeeping data for reporting needs. • Proven experience handling full charge bookkeeping responsibilities from transaction entry through account reconciliation. • Hands-on proficiency with ...

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How much do bookkeeping data entry jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for bookkeeping data entry in the United States is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Bookkeeping Data Entry position, and why are they important?

To thrive as a Bookkeeping Data Entry professional, you need strong numerical accuracy, attention to detail, and basic accounting knowledge, often supported by a high school diploma or associate degree in business or finance. Familiarity with accounting software such as QuickBooks, Microsoft Excel, or Xero is essential, and certification in bookkeeping can be advantageous. Excellent organizational skills, time management, and the ability to work both independently and collaboratively help you excel in this position. These competencies ensure timely, error-free financial records and support smooth business operations.

What are common daily tasks for someone in a Bookkeeping Data Entry role?

Daily tasks for a Bookkeeping Data Entry professional typically include entering financial transactions, reconciling bank statements, processing invoices, and updating ledgers in accounting software. You may also assist with generating basic financial reports, tracking expenses, and ensuring data accuracy by cross-referencing documents. Collaboration with accountants, managers, or team members is common to clarify entries and resolve discrepancies. This role provides valuable experience in accounting and can serve as a stepping stone to more advanced financial positions.

What is a Bookkeeping Data Entry job?

A Bookkeeping Data Entry job involves recording financial transactions, maintaining accurate records, and ensuring data is correctly entered into accounting systems. This role often includes tasks like reconciling accounts, processing invoices, and tracking expenses. Attention to detail and proficiency in accounting software are essential skills. It supports accountants and businesses by keeping financial records organized and up to date.

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Bookkeeping Data Entry jobs near you
Infographic showing various Bookkeeping Data Entry job openings in the United States as of May 2026, with employment types broken down into 9% Locum Tenens, 9% As Needed, 14% Full Time, 58% Part Time, 5% Temporary, and 5% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $50,573 per year, or $24.3 per hour.

Data Entry Specialist

Inspira Education

New York, NY • On-site

$18.50 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 27 days ago

Job description

About Inspira Education
Inspira Education Group is one of the fastest-growing edtech startups in the US. We started with a simple mission to democratize access to high-quality coaching so that every student in the world has an equal opportunity to access the best opportunities.
As the world's leading network of top admissions coaches in medical, legal, business, and college studies, we're building software and services in one place-disrupting long-entrenched application processes with products and experiences that strive to provide an equal platform for candidates from diverse backgrounds worldwide.
As one of the fastest-growing edtech firms in the world, we are backed by some of the leading venture capital firms and investors in the world, including Zeev Ventures, Quiet Capital, Craft Ventures, Jeff Fluhr (Founder of Stubhub), and David Sacks (Former COO of PayPal and Founder of Yammer).
The Role
As a Data Entry Specialist, you'll be the engine that keeps our sales process running smoothly. You'll work cross-functionally with sales, operations, and student success to make sure our pipeline is clean, our paperwork is in order, and our Enrollment Managers can stay focused on converting and supporting prospective students. This is a high-visibility, high-ownership role for someone early in their career who is obsessive about accuracy, consistency, and timely follow-up - and who wants to grow fast. This role requires in-office attendance 5 days a week at our NYC office (Gramercy).
What You'll Do
Deal Administration & Contracts
  • Prepare, send, and track client contracts and associated enrollment paperwork through the full signature cycle
  • Follow up promptly with clients and Enrollment Managers to ensure agreements are signed and returned before service delivery begins
  • Keep and maintain organized records of signed contracts, amendments, and client documentation

Pipeline & CRM Management
  • Own day-to-day hygiene and accuracy of our CRM (HubSpot), ensuring contacts, deals, products and tickets are properly maintained.
  • Update records consistently and in real time so the team is always working from current information.
  • Manage and track the full student inquiry-to-enrollment pipeline, flagging bottlenecks and drop-off points to sales and leadership.

Data Hygiene & Integrity
  • Audit CRM records on a recurring cadence: deduplicate contacts, enforce required fields, and clean up stale or malformed data.
  • Define and enforce data entry standards so reporting is trustworthy at every level of the funnel.
  • Build validation rules, required-field logic, and automated checks that prevent bad data from entering the system.
  • Reconcile CRM data against billing, contract, and enrollment systems to surface and fix discrepancies.
  • Maintain documentation of data definitions, field usage, and naming conventions for the broader team.

Payments & Billing Operations
  • Manage and reconcile our payment platforms (Stripe and PaySimple) ensuring transactions are accurately recorded as they come in.
  • Own the collections process for late or outstanding payments - sending reminders, coordinating with clients, and escalating when necessary.
  • Partner with leadership to refine payment policies, installment plan structures, and billing workflows as the business scales.
  • Troubleshoot payment failures, disputes, and refund requests in a timely and professional manner.

Reporting & Analytics
  • Pull lists, run standard reports, and surface accurate data to sales ops leadership to inform strategy and planning.

Process & Tooling
  • Document sales workflows, playbooks, and SOPs as the team scales, and flag opportunities to streamline
  • Help evaluate and roll out sales tools and integrations to reduce manual work and improve rep productivity.
  • Stay current on CRM features, AI tools, and other tech that can make the team faster.

Cross-functional Collaboration
  • Work seamlessly with the sales team: You'll be their go-to partner the moment a deal is posted.
  • Partner with operations to ensure handoff processes are seamless and attribution is tracked correctly.
  • Coordinate with the student success advising team to align on client issues and resolutions.

Administrative Support
  • Handle ongoing data entry and documentation work that keeps records and processes current.
  • Support onboarding of new sales ops tooling.
What We're Looking For
  • 2+ years of experience in accounting, bookkeeping, sales operations, revenue operations, business operations, or a related analytical role.
  • Impeccable communication skills, written and verbal, both internally and externally - you can move fast, set expectations clearly, and explain a contract, a missing form, or a deadline to a stressed client and leave them feeling supported.
  • Demonstrated obsession with clean data: You can describe a data hygiene project you ran end-to-end.
  • Hands-on experience or strong comfort with payment platforms such as Stripe and PaySimple.
  • Experience managing contracts or deal documentation (e-signature tools like DocuSign or PandaDoc a plus).
  • Proficiency in CRM platforms (HubSpot preferred) and comfort with learning new tools quickly.
  • Strong Excel/Google Sheets skills; experience with BI tools (Looker, Tableau) is a plus.
  • Detail-oriented with a knack for spotting process inefficiencies.
  • Excellent organization and follow-through; you do not let tasks fall through the cracks and you build systems so they cannot.
  • Comfortable with collections conversations - professional, persistent, and empathetic in follow-ups.
  • Self-starter mentality; comfortable with ambiguity in a fast-paced startup environment.
  • Curious about new tools and tech (AI, CRM features) that can make your workflows better.
  • Genuine interest in education, admissions, or helping students achieve life-changing outcomes.
Why you'll love Inspira
  • Amazing people with a great vision and values
  • Mission-driven team culture focused on student success
  • Direct mentorship from senior leadership
  • The chance to build something meaningful in the education space
  • Health, dental, and vision insurance, base plans 100% employer paid
  • Flexible paid time off (PTO) and paid holidays
  • 401(k) with company match

Salary: $75,000
For more information about our company, please visit our website: Inspira Education Group.
Inspira Education Group does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in providing employment opportunities and benefits.

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