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Assistant Secretary Jobs in Ohio (NOW HIRING)

Upper Arlington Schools

Records Secretary

Columbus, OH · On-site

Records Secretary Upper Arlington Schools Upper Arlington High School - Columbus, Ohio Job ID ... Essential Functions: * Assist in the coordination and implementation of security measures to ensure ...

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How much do assistant secretary jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for assistant secretary in Ohio is $24.06, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $25.38 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Ohio?

The most popular types of Secretary jobs in Ohio are:

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For Assistant Secretary jobs in Ohio, the most frequently searched job titles are:

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What cities in Ohio are hiring for Assistant Secretary jobs?

Cities in Ohio with the most Assistant Secretary job openings:

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For Assistant Secretary jobs in OH, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Ohio as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,047 per year, or $24.1 per hour.

Records Secretary

Upper Arlington Schools

Upper Arlington, OH • On-site

Full-time

Posted 15 days ago

Job description

Position Type:
Classified Staff/Secretarial/Clerical
Date Posted:
8/4/2026
Location:
Upper Arlington High School
UPPER ARLINGTON CITY SCHOOLS
JOB DESCRIPTION
Position: Records Secretary
Time Schedule: 12 months, 260 Days
Reports to: Principal and or designee
Employment Status: Full-time
FLSA Status: Non-exempt
Description: Performs a variety of clerical and secretarial duties for the efficient and effective operation of office functions. Coordinate office and other activities for the betterment of students, instructional staff, support staff, as well as parents and members of the community
Probationary Period: 120 Days
NOTE: The lists below are not ranked in order of importance
Qualifications:
  • High school diploma or general education degree (GED)
  • One to two years of related experience
  • Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:
  • Ability to work effectively and positively with others
  • Ability to communicate ideas and directives clearly and effectively, both orally and in writing
  • Effective active listening skills
  • Organizational, time management, and problem-solving skills
  • Ability to generate correspondence and work independently
  • Ability to operate office equipment, e.g., copier, fax
  • Computer skills
  • Multitasking skills
  • Ability to utilize appropriate computer software and programs
  • Knowledge of modern office practices, procedures, and equipment
  • Ability to prioritize and complete job assignments
  • Ability to communicate with all types of people
  • Understand and perform duties within the scope of authority
  • Proper telephone techniques and etiquette
  • Such alternatives to the above require the knowledge, skills, and abilities that the Supervisor and/or Board of Education may find appropriate.

Essential Functions:
  • Assist in the coordination and implementation of security measures to ensure the safety of students, staff, and school community members
  • Receive, screen, route, or reply to all mail and email communications as appropriate
  • Receive and screen phone calls and visitors to the office as necessary
  • Provide information, direct phone calls, and visitors to the proper place/person in the school/district
  • Assist in recording student attendance and daily attendance reports as appropriate
  • Enroll, register, and withdraw students as appropriate
  • Schedule appointments and maintain calendars for meetings, conferences, and building/ program use
  • Coordinate a variety of office functions and communications; prepare and accurately maintain a variety of reports, records, and files related to students, staff, operations, and activities.
  • Prepare transcript requests, including those for withdrawn students as appropriate
  • Maintain records for visitors to the building and student check-ins and check-outs as appropriate
  • Administer first aid and assist with the school health clinic as needed as appropriate
  • Contact parents/emergency contacts when needed and appropriate
  • Prepare both statistical and routine reports, memoranda, bulletins, etc. as appropriate
  • Maintain and account for requisitions and purchase orders as appropriate
  • Coordinate maintenance, repair, and supplies for copy machine, fax machine and other office equipment as appropriate
  • Distribute and collect staff leave forms and process time sheets for the building as appropriate
  • Contact parents of students who have not reported to school by the designated time as appropriate
  • Use EMIS for registration, etc. as appropriate
  • Assist with building the purchase order process, including requisitions, supply and inventory as appropriate
  • Maintain student EMIS information, e.g., change of address, phone number, guardian, medical history, etc. in the student management system and learning management system as appropriate
  • Make contacts with the public with tact and diplomacy
  • Maintain respect at all times for confidential information
  • Interact in a positive manner with staff, students, and parents
  • Attend meetings and in-services as required
  • Promote good public relations and customer service
  • Such alternatives to the above essential functions as the Supervisor and/or Board of Education may find appropriate

Other Duties and Responsibilities:
  • Respond to routine questions and requests in an appropriate manner
  • Prepare supply, material, and equipment requisitions
  • Coordinates building testing programs as requested by the building supervisor.
  • Assist with student scheduling
  • Issue appropriate passes to students
  • AESOP assistance as requested by the supervisor
  • Student handbook assistance as appropriate
  • Prepare academic progress reports
  • Order and distribute departmental and individual classroom supplies, teacher and student handbooks
  • Perform other duties as assigned by the building administrator or the Superintendent

Equipment Operated:
  • Copy machine
  • Calculator
  • Computer/printer
  • Fax machine
  • Telephone/cellular phone
  • Postage machine
  • Other office equipment as needed
  • Additional Working Conditions:
  • Exposure to blood, bodily fluids, and tissue
  • Exposure to loud noises
  • Interactions with unruly children
  • Repetitive hand motion, e.g., computer keyboard, typing
  • Interruption of duties by students, visitors, staff and/or telephoning
  • Frequently move and position self as necessary to access and operate equipment
  • Frequently move around the workspace and travel throughout the school building

Employee shall remain free of any alcohol or non-prescribed controlled substance, use in the workplace throughout his/her employment with the District.
The Upper Arlington City School District Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion, military status, ancestry genetic information, or any other legally protected category, in its program and activities, including employment opportunities.
This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor and or appointing authority.

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