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Assistant Secretary Jobs in Delaware (NOW HIRING)

Owens Community College

$15.38 - $17.31/hr

Secretary, Mathematics and Natural Sciences Essential Functions: OFFICE ADMINISTRATION * Serve as ... Maintain calendar of the Assistant Dean, schedules meetings and conferences according to ...

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Administrative Assistant

Dover, DE · On-site

$18 - $24.25/hr

If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure ...

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Assistant Secretary information

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$11

$25

$67

How much do assistant secretary jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for assistant secretary in Delaware is $25.33, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Delaware?

The most popular types of Secretary jobs in Delaware are:

What are popular job titles related to Assistant Secretary jobs in Delaware?

For Assistant Secretary jobs in Delaware, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Delaware look for?

The top searched job categories for Assistant Secretary jobs in Delaware are:

What cities in Delaware are hiring for Assistant Secretary jobs?

Cities in Delaware with the most Assistant Secretary job openings:

What are popular job titles related to Assistant Secretary jobs in DE?

For Assistant Secretary jobs in DE, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Delaware as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,688 per year, or $25.3 per hour.

Secretary - Transportation

Delaware Schools Consortium

Dover, DE • On-site

Other

Posted yesterday

New

Job description

Position Type:
Secretarial /Clerical/Secretary
Date Posted:
8/21/2026
Location:
Capital Administrative Office
Date Available:
as soon as possible
Closing Date:
Until Filled
District:
Capital School District
Description: Secretary - Transportation Office
Terms of Employment - Full time - 12 month employee
Reports to: Transportation Supervisor
Salary: Current Secretary salary schedule
Minimum Qualifications:
  • High School Diploma or general education degree (GED).
  • Previous experience as secretary (preferably in a transportation or educational environment).
  • Experience with preparing purchase orders and payment vouchers required. (Experience with FSF preferred.) Able to assist supervisor with State bus route contracts, budgets, and contractor payments.
  • Strong MS Word and Excel skills to manage payroll, seniority status, changes in hourly wages, substitute pay, summer school hours, and sick day reporting for staff.
  • Ability to learn all relevant aspects of Infinite Campus (student information system). (Experience with Infinite Campus preferred.)
  • Experience with creating and editing Google Docs/Sheets required.
  • Strong communication skills. Able to engage staff and parents on the phone in professional manner. Can distribute bus routes to schools and families. Can send out broadcasts with urgent updates (e.g., bus delay).
  • Effective skills in computer, verbal and written technology. Able to arrange transportation for field trips and athletic events, including all associated follow-up. (Experience with transportation accommodations is preferred.)
  • Experience with coding payroll and reconciling state credit cards.
  • Experience with human resource management systems (i.e., Join DE Schools), pulling applications, setting up interviews, and creating interview packets.
  • Experience with record keeping. Ability to maintain driving records, new driver paperwork, and driver status reports.
  • Experience with PDMS in creating courses, sections, surveys, attendance rosters, and payroll.
  • Experience with ordering supplies, books, and materials for different schools or programs.
  • Ability to perform responsibilities with minimal supervision.
  • Ability to set priorities and work under pressure.
  • Ability to thrive in a fast pace environment and multi-task.
  • Ability to relate well to staff members.
Essential Duties and Responsibilities:
  • Maintains a regular filing system and processes incoming correspondence as instructed. Places and receives telephone calls, records messages, and returns calls when requested. Uses email to conduct daily operations.
  • Follows procedures which implement operational and fiscal policies, including the creation of PVs, administration of driver/aide leave in AESOP, and reporting of driver/aide hours to payroll.
  • Follows policies and procedures as established by the district office.
  • Provides support, functions as liaison, and works cooperatively with the staff.
  • Prepares Purchase Orders and Payment Vouchers.
  • Manages McKinney-Vento and foster child transportation, including contractor logistics and oversight.
  • Provides project management support for summer programming, athletic events, field trips, and after-school programming.
  • Able to use Infinite Campus and Busology (or similar) to solve problems, answer questions, and generate reports/routes.
  • Other duties as assigned
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand and /or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk and sit. The employee must occasionally lift an/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Standard Requirements:
  • Favorable Criminal Background Check and Child Abuse Registry Check for the candidate who is offered employment
  • Tuberculin Test and physical
  • Mandatory Direct Deposit of paycheck

Application Procedures
Interested candidates who meet the minimum qualifications may apply by completing an employment application no later than 11:59 PM on the closing date indicated above. A cover letter, resume and three letters of reference, dated within the last year, are required. Please note that incomplete application packages will not be considered.
Applicants needing special accommodations in the application process of the vacancy announcement may contact the Human Resources office at 302-857-4215.
The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. Inquiries regarding nondiscrimination policies should be directed to the Title IX, District 504 and ADA Coordinators: Capital School District, 198 Commerce Way, Dover DE 19904. Phone (302) 672-1500
Delaware Schools Consortium logo

About Delaware Schools Consortium

Sourced by ZipRecruiter

Delaware Schools Consortium (DSC), located in Dover, DE, US, is an organization in the education industry. The company, accessible via its official website at joindelawareschools.org, serves as a hub for public and charter schools across Delaware, sharing resources, knowledge, and opportunities. Founded on the notion of unified leadership and common values, DSC's mission is to foster cooperation and collaboration among schools, facilitating the growth of the education sector in the region. The consortium represents a wide range of institutions, from primary and secondary schools to vocational colleges. Its achievements include promoting educational advancement in the region, aiding in the allocation of resources, and supporting countless teachers, administrators, and students on their educational journeys.

Industry

Education

Company size

10,000+ Employees

Headquarters location

Dover, DE, US

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