Description:
Locations:
- Waterford Senior Living / Memory Care
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Welcome to Human Resources at Great Lakes Senior Living
At Great Lakes Senior Living, our mission is to provide a superior level of compassionate care, dignity, and respect to each and every person who enters our doors. We strive to nurture an environment of love, encouragement, and support—creating a workplace where employees feel valued, supported, and empowered to deliver exceptional care.
As a Human Resources Assistant, you play a vital role in building a positive employee experience, ensuring compliance, and supporting the people who care for our residents every day.
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Job Title: Human Resources Assistant
Reports To: Executive Director / HR Director
FLSA Status: Exempt (salary)
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Position Summary
This position supports recruitment, onboarding, compliance, training, payroll coordination, employee relations, and HR operations at Waterford Senior Living/Memory Care.
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Essential Duties and Responsibilities
Core duties and responsibilities include, but are not limited to, the following:
Recruitment & Onboarding
- Recruit, screen, and maintain a pipeline of qualified candidates.
- Coordinate interviews and hiring processes with leadership teams.
- Manage New Hire Checklist to ensure accurate onboarding, training, documentation, and compliance.
- Ensure timely completion of required state and facility trainings.
Employee Records & Compliance
- Maintain accurate employee files (paper and electronic).
- Manage termination processes using Termination Checklist procedures.
- Track performance reviews and ensure completion within required timelines.
- Ensure compliance with employment laws and company policies.
Training & Development
- Track continuing education and required certifications.
- Maintain the Relias training system and monitor course completion.
- Support department managers with training compliance.
Payroll & Timekeeping Support
- Manage time record systems and reconcile schedules.
- Submit payroll information to Executive Director by required deadlines.
- Support onboarding and payroll setup for new employees.
Employee Relations & Benefits
- Assist with FMLA, COBRA, Workers’ Compensation, unemployment, and injury reporting.
- Support workplace injury investigations and return-to-work programs.
- Manage incentive and recognition programs.
Scheduling & Operational Support
- Participate in on-call scheduling support when assigned.
Communication & Policy Support
- Attend staff meetings and document meeting notes.
- Ensure effective communication of HR policies and changes.
General Responsibilities
- Maintain a professional, welcoming presence.
- Attend required trainings and meetings.
- Perform additional duties as assigned by leadership.
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Supervisory Responsibilities
This position does not have supervisory responsibilities.
Requirements:
Qualifications
Education and Experience
- High school diploma required.
- Associate’s or Bachelor’s degree in Human Resources, business, or related field preferred.
- Experience in HR administration or healthcare environment preferred.
Certificates, Licenses, and Training
- CBRF certified training in First Aid/Choking, Fire Safety, and Standard Precautions preferred.
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Skills and Competencies
- Strong organization and attention to detail.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and professionalism.
- Strong problem-solving and multitasking abilities.
- Proficiency with Microsoft Office and HR systems.
- Ability to work independently and collaboratively.
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Schedule and Availability
- Flexible schedule based on operational needs.
- Travel between communities required.
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Physical Demands
The physical demands described below are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made.
- Regular standing, walking, and sitting for extended periods.
- Occasional bending, lifting, and reaching.
- Ability to lift up to 50 pounds occasionally.
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Work Environment
- Moderate noise level typical of senior living communities and office environments.