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Agency Office Assistant Jobs (NOW HIRING)

Volunteers of America

Office Assistant

Pomona, CA · On-site

$17 - $22.50/hr

Office Assistant The Office Assistant provides general basic office support, and acts as the office ... agencies, office vendors, and general public. Duties and responsibilities include: * Perform ...

Integrity In-Home Care

Office Assistant

Pawleys Island, SC · On-site

$14.25 - $18.75/hr

Office Assistant (Home Care Agency) Schedule: Monday-Friday, 10:00 AM - 4:00 PM No weekends required Position Overview: We are seeking a dependable and reliable Office Assistant to support daily ...

Home Insurance Agency

Office Assistant

El Paso, TX

$27K/yr

We are searching for "Sunshine" to greet clients, be a diligent office assistant to provide ... Home Insurance Agency is a full-service agency offering Homeowners, Auto, Motorcycle, Flood ...

Comfort Measures

Office Assistant

New City, NY

$10.50/hr

Our agency specializes in IV Infusion Therapy . Our mission is to provide our clients with the best ... Home Infusion Agency located in Rockland County, NY seeks a full-time office assistant available to ...

Scott Johnson Insurance Agency Inc

Be Seen First

Office Assistant

Antioch, IL · On-site

$19 - $20/hr

Busy Farmers Insurance Agency looking for an office assistant to help current and future customers with their insurance needs. All training will be provided. Must have a positive upbeat attitude and ...

Pennant

Office Assistant

Knoxville, TN · On-site

$16 - $21/hr

The Office Assistant supports daily administrative operations to ensure smooth and efficient functioning of the agency. Responsibilities include assisting leadership with routine clerical/office and ...

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Agency Office Assistant information

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How much do agency office assistant jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for agency office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What does an Agency Office Assistant do?

An Agency Office Assistant performs a variety of administrative and clerical tasks to support the smooth operation of an agency. Their duties often include managing files, answering phones, greeting visitors, scheduling appointments, and handling correspondence. They may also assist with data entry, record-keeping, and basic bookkeeping tasks. The role requires strong organizational skills and the ability to multitask in a fast-paced environment.

What does an office assistant do?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily operations.

What qualifications do you need to be an office assistant?

To be an agency office assistant, candidates typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and familiarity with office software like Microsoft Office is often required. Some positions may also require previous administrative experience or certifications in office administration.

What are the key skills and qualifications needed to thrive as an Agency Office Assistant, and why are they important?

To thrive as an Agency Office Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, database management systems, and office equipment is typically required. Excellent communication, time management, and problem-solving skills help you effectively support team members and clients. These abilities are important to ensure smooth office operations, efficient workflow, and a professional environment.

How does an Agency Office Assistant typically collaborate with other team members in a busy agency setting?

As an Agency Office Assistant, you’ll work closely with various departments, including administrative staff, account managers, and creative teams. You’ll often handle scheduling, prepare meeting materials, and assist with communications to ensure smooth workflow across the agency. Strong interpersonal skills are essential, as you may be the point of contact for both internal teams and external clients. Being proactive and adaptable will help you anticipate needs and support your colleagues effectively in a fast-paced environment.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, and may earn salaries exceeding $70,000 annually. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the highest salaries among administrative support positions.

What is the difference between Agency Office Assistant vs Agency Receptionist?

AspectAgency Office AssistantAgency Receptionist
Primary RoleSupports administrative tasks, manages files, assists staffGreets visitors, answers phones, directs calls
Required SkillsOrganizational skills, basic office software knowledgeCommunication skills, customer service experience
Work EnvironmentOffice setting, administrative supportFront desk, reception area
Common UsageUsed across various agencies for general supportPrimarily front desk and visitor management

The Agency Office Assistant and Agency Receptionist roles both operate within office environments and require strong organizational and communication skills. While the Office Assistant handles broader administrative tasks, the Receptionist focuses on greeting visitors and managing incoming calls. Both positions are essential for smooth agency operations but serve different functions within the office setting.

How much is an office assistant's salary?

The salary for an agency office assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the specific agency. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Many office assistants also receive benefits such as paid time off and health insurance.
More about Agency Office Assistant jobs
What cities are hiring for Agency Office Assistant jobs? Cities with the most Agency Office Assistant job openings:
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Agency Office Assistant jobs near you
Infographic showing various Agency Office Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 72% Full Time, 11% Part Time, and 16% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Agency Office Manager

Ryan Newby Agency - COUNTRY FINANCIAL

Bloomington, IL • On-site

$50K - $60K/yr

Full-time

PTO

Posted 18 days ago

Job description

Welcome to the Ryan Newby Agency COUNTRY FINANCIAL, where we're more than just an insurance and financial services office; we're a dedicated team committed to helping our community achieve their financial goals. Located right here in the heart of Bloomington, Illinois, we pride ourselves on creating a welcoming and supportive atmosphere for both our clients and our team. We believe in building lasting relationships based on trust and genuine care. As our Agency Office Assistant, you'll be the first point of contact for many, embodying the positive and inviting spirit that defines us. You'll play a crucial role in ensuring our office runs smoothly, allowing our financial professionals to focus on what they do best serving our clients. If you have a knack for organization, a friendly personality, and a desire to be part of a team that truly makes a difference, wed love for you to consider joining us!


Benefits

Annual Base Salary + Commission + Bonus Opportunities

Paid Time Off (PTO)

Flexible Schedule

Hands on Training

Mon-Fri Schedule

Career Growth Opportunities

Commission Potential

Supportive Environment

Office Lunch Celebrations

Small Office Culture


Responsibilities

Provide administrative support to insurance agents and office staff.

Handle incoming calls, emails, and client inquiries professionally and promptly.

Prepare and process insurance documents, applications, and renewals.

Maintain and update client records and databases.

Schedule appointments and manage calendars for insurance agents.

Assist with billing, payments, and policy changes.

Ensure compliance with company policies and industry regulations.

Coordinate communication between clients, agents, and insurance carriers.

Perform general office duties such as filing, scanning, and data entry.

Licensed Assistants may hold insurance review meetings with clients to assist or in the absence of the agent.


Requirements

High school diploma or equivalent; associate or bachelors degree preferred.

Previous experience in an administrative or insurance-related role is a plus.

Strong organizational and time-management skills.

Excellent verbal and written communication abilities.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Ability to handle confidential information with discretion.

Customer service-oriented mindset.

Preferred Skills

Familiarity with insurance software and CRM systems.

Knowledge of insurance terminology and processes.

Ability to work independently and as part of a team.