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Administrative Secretary Jobs in Indiana (NOW HIRING)

St. Joseph County, IN

Secretary

South Bend, IN

Secretary DEPARTMENT: St. Joseph County Adult Probation Department WORK SCHEDULE: Monday - Friday ... Incumbent performs a variety of relatively standard administrative duties according to the ...

Lake Ridge Schools

District Registrar

Gary, IN · On-site

Assign lockers and maintain accurate records of locker assignments and combinations. * Back up the Administrative Secretary when necessary and perform reasonable duties assigned. Education and/or ...

INcompass Healthcare

Secretary

Lawrenceburg, IN · On-site

32 hours per week- Tues, Th and Fri 8:30-5 and Wed. 8:30-1. Position Summary The Secretary supports ... Provide administrative support to programs and clinicians according to established workflows.

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Showing results 21-40

All JobsAdministrative Secretary JobsAdministrative Secretary Jobs in Indiana

Administrative Secretary information

See Indiana salary details

$13

$21

$32

How much do administrative secretary jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for administrative secretary in Indiana is $21.40, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $24.71 per hour, depending on experience, location, and employer.

What are the main responsibilities of an administrative secretary?

An Administrative Secretary is responsible for providing administrative and clerical support to ensure efficient operation of an office. Their duties typically include managing schedules, handling correspondence, organizing files, preparing documents, and coordinating meetings. They may also greet visitors, answer phone calls, and assist with basic bookkeeping tasks. The role requires strong organizational skills, attention to detail, and proficiency with office software. Administrative Secretaries often serve as the central point of communication within an organization.

What are some typical challenges administrative secretaries face in managing multiple priorities?

Administrative Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and managing office records. One of the main challenges is balancing urgent requests from multiple team members while maintaining accuracy and attention to detail. Effective time management, adaptability, and clear communication are essential to stay organized and ensure all responsibilities are met promptly. Collaborating closely with supervisors and colleagues helps in prioritizing tasks and addressing competing deadlines efficiently.

What are the key skills and qualifications needed to thrive as an administrative secretary, and why are they important?

To thrive as an Administrative Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These abilities are vital for ensuring smooth office operations, maintaining confidentiality, and enabling effective collaboration across teams.

What is the difference between Administrative Secretary vs Administrative Assistant?

AspectAdministrative SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some roles may require certification
Work EnvironmentOffice settings, often in government, healthcare, or corporate sectorsOffice environments across various industries, including corporate and nonprofit
Job ResponsibilitiesHandling correspondence, scheduling, filing, and receptionist dutiesSupporting office tasks, managing schedules, data entry, and communication

Both roles involve administrative support, but Administrative Secretaries often focus on clerical tasks and document management, while Administrative Assistants may have broader support duties. The roles are similar in credentials and work environment, making them frequently compared by job seekers.

What does an administrative secretary do?

An administrative secretary provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.
More about Administrative Secretary jobs

What are popular job titles related to Administrative Secretary jobs in Indiana?

For Administrative Secretary jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Administrative Secretary jobs in Indiana look for?

The top searched job categories for Administrative Secretary jobs in Indiana are:

What cities in Indiana are hiring for Administrative Secretary jobs?

Cities in Indiana with the most Administrative Secretary job openings:

What are popular job titles related to Administrative Secretary jobs in IN?

For Administrative Secretary jobs in IN, the most frequently searched job titles are:

Administrative Secretary jobs near you
Infographic showing various Administrative Secretary job openings in Indiana as of August 2026, with employment types broken down into 41% Full Time, and 59% Part Time. Highlights an 100% In-person job distribution, with an average salary of $44,513 per year, or $21.4 per hour.

Secretary

St. Joseph County, IN

South Bend, IN

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

POSITION:  Secretary  

DEPARTMENT:  St. Joseph County Adult Probation Department

WORK SCHEDULE: Monday – Friday: 8am to 4:30pm

SALARY: $36,036

STATUS:  Full-time

FLSA STATUS:  Non-Exempt

DATES: Remains open until position is filled.

To perform this position successfully, an individual must be able to perform each essential function. The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.

Incumbent serves as Secretary for the St. Joseph County Adult Probation Department and is supervised by and reports to the Chief Probation Officer.  Incumbent is responsible for client/paperwork processing, answering phone calls, assisting probation officers and greeting and processing visitors.

 

Benefits 

Affordable Medical, Dental, and Vision Plans

Paid Time Off (PTO) with generous accruals

Employer Paid Life Insurance coverage

Short-Term and Long-Term Disability (STD/LTD)

Flexible Spending Accounts (FSA) for healthcare and dependent care

Gym Membership Discounts to encourage wellness

Employer-Funded PERF (Public Employees' Retirement Fund)

Access to additional voluntary benefits and resources

Responsibilities 

  • Performs Secretary duties, including answering phones and questions, scanning and processing of documents, directing calls, providing information, scheduling appointments, greeting visitors and clients, ensuring clients sign-in, and notifying Probation Officers of clients’ arrivals.
  • Incumbent performs a variety of relatively standard administrative duties according to the established practices and procedures of the department, exercising personal judgment and taking action in determining and implementing the best methods to achieve desired results.  Work is reviewed for adherence to instructions/guidelines, technical accuracy, and compliance with department policies.  Errors in work are primarily prevented through prior instructions from a supervisor, but could result in loss of time to correct the error and inconveniences to other agencies or the public.
  • Scans case information and incoming and outgoing mail/correspondence, including verification letters, referrals, court orders and related documents, violation reports, faxes, emails, and U.S. mail prior to distributing it to Probation Officers, files, or mail carriers.  Indexes scanned documents into digital database ensuring proper organization by assigning correct case number and document type to the file.
  • Meets with clients as needed to gather and disburse information, including but not limited to confidential and demographic information.
  • Incumbent maintains frequent contact with co-workers, clients, other County departments, Court personnel, County Jail, and members of the general public for the purposes of exchanging information and coordinating activities.

Qualifications 

  • Ability to effectively communicate orally and in writing with co-workers, clients, other County departments, Court personnel, County Jail, and members of the general public in a courteous and tactful manner, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
  • Ability to learn and use all software systems utilized by the St. Joseph County Adult Probation Department.
  • Ability to read, write, and speak English and understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.
  • Ability to work with others in a team environment and alone with minimum supervision on several tasks at the same time, often under time pressure.
  • Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.  Ability to provide public access to or maintain confidentiality of department information and records according to state requirements. 

Education/Experience 

  • High school diploma or GED.  Prior experience in computers required.  Prior clerical experience preferred.
  • Must be at least 18 years of age.

Physical Requirements 

Incumbent performs majority of duties in a standard office environment, including sitting for long periods, sitting/standing/walking at will, lifting/carrying objects under 25 pounds, crouching/kneeling, bending, reaching, handling/grasping/fingering objects, close vision, and hearing sounds/communication.

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