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Administrative Officer Jobs (NOW HIRING)

Armada Ltd

Administrative Officer

Washington, DC

Administrative Officer will assist in developing and implementing administrative policies and procedures for assigned areas of responsibility. * Reviews, analyzes, and interprets administrative ...

Armada Ltd

Administrative Officer

Washington, DC · On-site

Administrative Officer will assist in developing and implementing administrative policies and procedures for assigned areas of responsibility. * Reviews, analyzes, and interprets administrative ...

City of Conyers

Administrative Officer

Conyers, GA

$26.40 - $30.13/hr

The Administrative Officer is a sworn law enforcement officer responsible for performing a combination of administrative, enforcement, and public service functions. This position supports the ...

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Securitas

Administrative Officer

Chantilly, VA

$31/hr

Administrative Officer Wage: $31.00/ hour Requires 3-4 years of security industry experience and 3-4 years of security administrative or business management experience. We help make your world a ...

Securitas

Administrative Officer

Aldie, VA

$31/hr

Administrative Officer Wage: $31.00/ hour Requires 3-4 years of security industry experience and 3-4 years of security administrative or business management experience. We help make your world a ...

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All JobsAdministrative Officer Jobs

Administrative Officer information

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$34K

$71.5K

$117K

How much do administrative officer jobs pay per year?

As of Jun 15, 2026, the average yearly pay for administrative officer in the United States is $71,508.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $83,000.00 per year, depending on experience, location, and employer.

What is the work of administrative officer?

An administrative officer manages office operations, including coordinating schedules, handling correspondence, maintaining records, and supporting staff. They often use office software and require strong organizational and communication skills to ensure efficient workflow.

What Do Administrative Officers Do?

Administrative officers provide administrative and management support for a business or institution. As an administrative officer, your duties cover a wide range of tasks, including analyzing financial reports, ensuring that office services are maintained, overseeing daily communications within the office, and working with other managers and department heads to negotiate for internal resources that allow the office to run smoothly. These resources may include requesting new employees, prioritizing job duties within the department, or assigning additional responsibilities to other departments to help meet your office’s organizational goals.

What are the key skills and qualifications needed to thrive as an Administrative Officer, and why are they important?

To thrive as an Administrative Officer, you need strong organizational, multitasking, and problem-solving skills, often supported by a degree in business administration or a related field. Familiarity with office software like Microsoft Office Suite, database management systems, and sometimes certifications like Certified Administrative Professional (CAP) are typically required. Excellent communication, attention to detail, and adaptability help Administrative Officers excel in supporting teams and managing office operations. These skills are crucial to ensure smooth workflow, efficient resource management, and effective communication within an organization.

What is the highest paying administrative job?

The highest paying administrative jobs are often executive-level roles such as Chief Administrative Officer or Director of Administration, which can offer six-figure salaries. These positions typically require extensive experience, strong leadership skills, and advanced knowledge of organizational management and strategic planning.

What are Administrative Officers?

Administrative Officers are professionals responsible for overseeing and coordinating the day-to-day administrative operations of an organization. Their duties typically include managing office supplies, organizing files, maintaining records, coordinating schedules, and supporting other staff members. They play a key role in ensuring that the office runs efficiently and that company policies and procedures are followed. Administrative Officers may also be involved in budgeting, event planning, and communicating with external stakeholders. Their role is essential for maintaining smooth organizational workflow.

What job makes $10,000 a month without a degree?

An Administrative Officer typically does not earn $10,000 a month without a degree; such high salaries are uncommon without specialized skills or experience. Roles in sales, real estate, or entrepreneurship can sometimes reach this level through commissions or business ownership, but they often require significant effort, skills, or certifications. Most high-paying jobs without a degree involve trades, sales, or self-employment rather than administrative roles.

How does an Administrative Officer typically interact with other departments within an organization?

Administrative Officers play a central role in facilitating communication and collaboration across various departments. They often coordinate meetings, process interdepartmental requests, and ensure that information flows smoothly between teams such as HR, finance, and operations. This role requires strong interpersonal skills and the ability to prioritize tasks from multiple stakeholders, making it essential to be organized and proactive. By serving as a key point of contact, Administrative Officers help maintain efficient workflow and support the overall functioning of the organization.

How much is the salary of AO?

The salary of an Administrative Officer (AO) varies depending on the industry, location, experience, and organization. In many regions, the average annual salary ranges from $40,000 to $70,000, with entry-level positions starting lower and experienced AOs earning more. Additional benefits and certifications can also influence compensation levels.
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Administrative Officer jobs near you
Infographic showing various Administrative Officer job openings in the United States as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $71,508 per year, or $34.4 per hour.

Administrative Officer

PRIMECAP Management Company

Pasadena, CA

Other

Posted 10 days ago

Job description

Firm Overview

PRIMECAP Management Company is a long-established, research-driven investment manager overseeing an evolving platform that includes multiple mutual funds, institutional separately managed accounts, and new product initiatives including an ETF and other fund structures. The Firm operates with a lean structure, high standards, and a strong culture of accountability and collaboration.


Position Summary

PRIMECAP Management Company is seeking a highly capable Administrative Officer to serve as a central administrative leader supporting the firm’s day-to-day functioning and effectiveness. This role replaces a long-tenured Chief of Staff and is critical to maintaining the firm’s high standards, institutional continuity, and operational discipline.


The Administrative Officer will oversee a broad range of administrative, facilities, and coordination functions across the firm, acting as a key integrator between investment professionals, operations, IT, compliance, and external vendors. In addition, this individual will provide day-to-day management and leadership of the Firm’s administrative assistants, ensuring alignment, consistency, and high-quality execution across all administrative support functions. The role requires sound judgment, discretion, and the ability to manage both routine processes and ad hoc demands in a fast-paced, high-performance environment. This position is well-suited for a professional who is comfortable operating both strategically and in a hands-on capacity.


Key Responsibilities

Key responsibilities include managing firmwide coordination and communication, including internal notifications across email and collaboration tools, and tracking and following up on action items across teams. The role will support distribution and tracking of internal materials and assist with governance-related coordination, including interactions with external partners such as Vanguard. The Administrative Officer will also oversee front desk coordination and visitor management, manage access control systems and tenant portal activities, maintain attendance tracking, and ensure smooth execution of recurring administrative processes.


The role includes significant responsibility for facilities and office management. This includes serving as the primary liaison with building management, coordinating work orders and tenant notifications, overseeing furniture and office vendors, and ensuring the functionality of common spaces and workplace infrastructure. The Administrative Officer will coordinate building-related events such as scheduled power outages and will play a role in safety procedures, including fire drill coordination.


Vendor and service provider management is another core component of the role. The Administrative Officer will manage relationships with key vendors, including document management, printing, telecom, and facilities providers, ensuring timely service and issue resolution. The role will also coordinate closely with internal IT on administrative aspects of systems and vendor relationships.


The position is responsible for meeting and event coordination across the firm, including internal meetings, portfolio manager lunches, firmwide events such as holiday gatherings and retirements, and logistics for board and offsite meetings. In addition, the Administrative Officer will support administrative aspects of technology and systems, including access control platforms, internal tools, onboarding and offboarding coordination, and routine IT-related processes in partnership with the IT team.


The Administrative Officer will also provide support for compliance and operational processes, including assisting with administrative components of compliance tracking and supporting internal workflows tied to reporting and controls. The role will be expected to provide surge support on special projects and cross-functional initiatives as needed.


Candidate Profile

The ideal candidate will have significant experience in an administrative leadership, office management, or chief-of-staff-type role, preferably within investment management or a professional services environment. The role requires exceptional organizational skills, strong interpersonal abilities, and a high degree of discretion. The successful candidate will demonstrate a proactive mindset, a willingness to take ownership, and the ability to operate effectively in a lean, non-bureaucratic environment with evolving responsibilities.


Key attributes for success include reliability, attention to detail, sound judgment, and a collaborative approach. The individual must be comfortable managing both high-level coordination and day-to-day execution, including leading and mentoring administrative staff, maintaining composure under pressure, and handling multiple competing priorities with professionalism and efficiency.


Given the breadth of responsibilities historically managed by the retiring Chief of Staff, this role is expected to evolve over time. The successful candidate will have the opportunity to shape processes, improve efficiencies, and serve as a long-term institutional resource for the firm.


Technical and Analytical Skills

Deep expertise in the Microsoft Office family of applications, especially Excel. Familiarity with order management systems (OMS) and the mutual fund and ETF daily trading cycles would be a plus, but is not required.


Core Competencies

Highly analytical with strong problem-solving capabilities. Detail-oriented with a strong can-do, never-say-quit mindset. Ability to operate both swiftly and tactfully in a lean environment with a diverse group of demanding but fair functional group leaders and portfolio managers. Strong communicator, comfortable engaging with senior stakeholders, such as portfolio managers and investment analysts. Self-starter with a hands-on, roll-up-your-sleeves approach.


What Distinguishes This Role

This role combines high-level administrative oversight responsibilities with true hands-on execution. It is a leadership-by-example role requiring a broad range of activities in an environment where no task is beneath attention. The position provides direct exposure to and support of portfolio managers and the investment process, offering a unique vantage point within the firm.

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