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Administrative Assistant Intake Jobs (NOW HIRING)

WHEDco Careers Page

Administrative Assistant

Bronx, NY

$18.75 - $25.25/hr

As a member of the team, the Administrative Assistant will assist to collaboratively collect and organize the provider intake, parent intake, children's assessments, technical assistance for parents ...

Disability Benefit Solutions LLC

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Administrative Assistant

Bloomington, MN

$18 - $24.25/hr

... intake, paperwork, document collection, scheduling, follow-up, and communication with Social ... The Administrative Assistant will also assist with accounts receivable functions, including ...

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Disability Benefit Solutions LLC

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Administrative Assistant

Bloomington, MN

$18 - $24.25/hr

... intake, paperwork, document collection, scheduling, follow-up, and communication with Social ... The Administrative Assistant will also assist with accounts receivable functions, including ...

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Abacus Group

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Administrative Assistant

Westampton, NJ · On-site

$24 - $25/hr

They seek a temp Administrative Assistant to join their Westampton, NJ office. Responsibilities ... Establish and maintain intake folders, Salesforce records, and accurate client documentation

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Administrative Assistant Intake information

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How much do administrative assistant intake jobs pay per hour?

As of Jun 29, 2026, the average hourly pay for administrative assistant intake in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What job makes $10,000 a month without a degree?

High-paying jobs that can reach $10,000 a month without a degree often include roles such as sales managers, real estate brokers, or skilled trades like electricians and plumbers, especially with experience and certifications. Success in these fields typically depends on skills, performance, and sometimes licensing, rather than formal education.

Is an intake coordinator job stressful?

An intake coordinator job can be stressful due to managing multiple tasks, deadlines, and sensitive information. The role often requires strong organizational skills, attention to detail, and the ability to handle high-pressure situations, especially in healthcare or social service settings.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially those supporting C-level executives or working in specialized industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries exceeding $70,000 annually depending on location and organization size.

What is the hourly rate for an admin assistant?

The hourly rate for an administrative assistant typically ranges from $15 to $25, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages.

What is the difference between Administrative Assistant Intake vs Administrative Assistant?

AspectAdministrative Assistant IntakeAdministrative Assistant
Primary RoleFocuses on onboarding, scheduling, and initial client or employee interactionsHandles general administrative tasks like correspondence, filing, and office support
Required CredentialsTypically high school diploma; some roles may prefer certifications in office administrationHigh school diploma; administrative or office support certifications are common
Work EnvironmentFront desk, reception, or onboarding departments within organizationsOffice settings across various industries
Common UsageUsed in HR, healthcare, or client onboarding contextsGeneral administrative support roles in multiple industries

Administrative Assistant Intake roles specialize in onboarding and initial client or employee interactions, often within HR or healthcare settings. In contrast, Administrative Assistants handle broader office support tasks. Both roles require similar credentials and work environments but serve different functions within organizations.

More about Administrative Assistant Intake jobs
What cities are hiring for Administrative Assistant Intake jobs? Cities with the most Administrative Assistant Intake job openings:
What states have the most Administrative Assistant Intake jobs? States with the most job openings for Administrative Assistant Intake jobs include:
What job categories do people searching Administrative Assistant Intake jobs look for? The top searched job categories for Administrative Assistant Intake jobs are:
Administrative Assistant Intake jobs near you
Infographic showing various Administrative Assistant Intake job openings in the United States as of June 2026, with employment types broken down into 7% As Needed, 61% Full Time, 11% Part Time, 4% Temporary, and 17% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Defender Association of Philadelphia

Philadelphia, PA • On-site

$47K - $49K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Key responsibilities

  • Answer and respond to the Unit's hotline, conduct intake and screenings, and provide customer service to clients and hotline callers.

  • Open, close, and maintain Unit files and client databases, assist with electronic database entry, and maintain spreadsheets and case trackers.

  • Prepare reports for internal and external distribution, assist in tracking grant funding and expenses, and aid in compiling and filing documents.

Job description

Administrative Assistant - Immigration


Make a difference! Become a Defender!

The Defender Association of Philadelphia is seeking a highly organized, professional, and detailed-oriented administrative assistant for our Community Defense (Immigration Practice) Unit (CDU). The CDU provides direct legal services in immigration law matters by representing clients in immigration court hearings, immigration appeals, and federal filings with USCIS, U.S. Department of State, and federal courts. In addition, the unit provides immigration analysis and advice in Pennsylvania criminal cases involving non-citizen defendants for whom the Defender Association is appointed.

As a core member of the Unit’s administrative team, the administrative assistant will work closely with the CDU’s Chief, Assistant Chief and Unit Coordinator to ensure the administrative processes developed are effective and efficient. The administrative assistant supports the Unit’s daily administrative functions and works closely with attorneys, administrative staff, clients, and outside agencies to ensure Defender clients receive high-quality, effective legal representation.

This is position is grant funded until June 30, 2028, unless the Defenders obtains continued funding. While we hope that the funding continues beyond that date, we cannot guarantee employment past that date

What You’ll Do:

  • Hotline & Intake Support: Answer and respond to the Unit’s hotline. Prepare and maintain screening, intake, and hotline schedules, including tracking and organizing the intake/rotation system. Conduct intake and screenings, staff the hotline, and provide effective customer service to clients and hotline callers, including problem resolution, case updates, and responses to inquiries.
  • File & Database Management: Open, close, and maintain Unit files, including retrieving files and records upon request of staff and attorneys. Maintain case files and client databases while inputting and maintaining electronic databases and case management systems to ensure proper data tracking. Assist in maintaining spreadsheets, case trackers, and other administrative logs.
  • Reporting & Grant Tracking: Prepare weekly, monthly, and quarterly reports for internal and external distribution. Assist in tracking grant funding and expenses.
  • Document & Filing Assistance: Aid in compiling and electronically filing documents, with attorney oversight. Print, scan, copy, mail documents and court filings, and process and organize all incoming and outgoing mail for the unit. Ensure forms, templates, and resource materials are kept up to date.
  • Scheduling & Logistics: Manage the Unit calendar and schedule Unit meetings. Assist with scheduling meetings and coordinating logistics for trainings, presentations, and Unit events.
  • Communication & General Support: Draft routine emails, letters, and memos, as requested. Support the staff and attorneys in communication with clients, internal Units, external partners, and community organizations, and track responses to outreach. Provide general administrative support to attorneys and paralegals, interpret for client meetings and interviews as needed, and perform other related duties as assigned by Unit leadership.

What You’ll Need

  • Education: High School Diploma/GED equivalent required. Bachelor’s degree preferred.
  • Experience: Experience working with indigent clients in immigration and/or criminal justice proceedings preferred. Familiarity with EOIR and USCIS preferred
  • Language Skills: Fluency in English and Spanish required. Strong bilingual communication skills are a necessary attribute for this position.
  • Communication Skills & Professionalism: Excellent written and verbal communication skills. Ability to interact and communicate effectively with all interactions. Ability to handle sensitive matters and a firm commitment to maintaining client confidentiality. Must be flexible, independent, hardworking, positive, reliable, and display mature judgment.
  • Organization & Practice Management
  • Practice Management: Ability to work in a high-volume practice and prioritize assignments effectively, alongside a strong commitment to professionalism in the workplace.
  • Technical Proficiency: Knowledge of basic administrative/clerical systems and procedures. Proficient in Microsoft Office Suite and general computer literacy, with the ability to learn multiple internal and external computer systems. Ability to accurately enter data into database programs and case management software, and create, format, and maintain accurate spreadsheets and data tables to track Unit metrics.
  • Travel Requirements: Willingness to go to court, immigration detention facilities, and the Philadelphia jails if necessary.

Benefits & Perks

  • Comprehensive Benefits: Affordable medical care options plus employer paid vision, dental, life and long- term disability insurances
  • Generous Time Off: 25 days of paid time off (PTO) annually, in addition to all federal holidays
  • Wellness Initiatives: Dedicated, separate sick leave policy alongside organizational programming to support your physical and mental health
  • Family Support: 10 weeks of paid parental leave
  • Retirement: Generous retirement savings plan with Employer Match
  • Commuter Benefits: Free Septa All Access Key card
  • Union Membership: This role is represented by AFSCME, District Council 47, Local 47
  • PSLF: We are a Public Service Loan Forgiveness (PSLF) eligible employer
  • Culture: Meaningful, mission-driven work within a supportive, learning-focused, and collaborative environment.

To apply

Please apply online with resume and cover letter detailing your interest and relevant experience. Salary starts at $47,000 with an additional $2,000 increase for using bilingual skills

Who is the Defender Association?

The Defender Association of Philadelphia is more than just a law firm. We’re the community’s lawyers. The Defender team – more than 500 attorneys, social workers, investigators, administrators, and other staff – make sure that everyone, regardless of income, has access to high-quality defense when facing criminal charges. Our mission-driven, client-centered model focuses on outcomes that support a system that is fundamentally fair and creates safer, stronger communities. Follow us @PhilllyDefenders (Twitter, Instagram & TikTok) and on LinkedIn.

The Defender Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Defender Association complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.