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Administrative Assistant Intake Jobs in Connecticut

oakhill

Gilead - ADMINISTRATIVE ASSISTANT

New Britain, CT

$22.69 - $25.21/hr

The Administrative Assistant for Gilead's New Britain area outpatient team works Monday-Friday 9:00 ... Tracks client intake and appointments using appropriate scheduling tools. * Coordinates initial and ...

SERVPRO of Stamford

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Intake Coordinator (First Point of Contact)

Norwalk, CT · On-site

$19 - $20/hr

Provide daily intake summaries to Operations leadership. * Assist with general office administrative, HR, and operational support as assigned. * Support increased call volume during storm events and ...

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Administrative Assistant Intake information

What is the difference between Administrative Assistant Intake vs Administrative Assistant?

AspectAdministrative Assistant IntakeAdministrative Assistant
Primary RoleFocuses on onboarding, scheduling, and initial client or employee interactionsHandles general administrative tasks like correspondence, filing, and office support
Required CredentialsTypically high school diploma; some roles may prefer certifications in office administrationHigh school diploma; administrative or office support certifications are common
Work EnvironmentFront desk, reception, or onboarding departments within organizationsOffice settings across various industries
Common UsageUsed in HR, healthcare, or client onboarding contextsGeneral administrative support roles in multiple industries

Administrative Assistant Intake roles specialize in onboarding and initial client or employee interactions, often within HR or healthcare settings. In contrast, Administrative Assistants handle broader office support tasks. Both roles require similar credentials and work environments but serve different functions within organizations.

What is the difference between an intake coordinator and an administrative assistant?

An administrative assistant provides general clerical support, manages schedules, and handles correspondence, while an intake coordinator focuses on collecting and processing client or patient information to facilitate service delivery. The intake coordinator often works in healthcare or social services environments and may require specialized knowledge of intake procedures or software tools.

What other jobs can an administrative assistant do?

An administrative assistant can often transition into roles such as office manager, executive assistant, project coordinator, or customer service representative, leveraging skills in organization, communication, and computer software. These positions may require additional experience or certifications but generally involve similar administrative or coordination tasks within various organizational settings.

What are popular job titles related to Administrative Assistant Intake jobs in Connecticut?

For Administrative Assistant Intake jobs in Connecticut, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Intake jobs in Connecticut look for?

The top searched job categories for Administrative Assistant Intake jobs in Connecticut are:

What cities in Connecticut are hiring for Administrative Assistant Intake jobs?

Cities in Connecticut with the most Administrative Assistant Intake job openings:

Administrative Assistant Intake jobs near you
Infographic showing various Administrative Assistant Intake job openings in Connecticut as of June 2026, with employment types broken down into 5% As Needed, 71% Full Time, 8% Part Time, 3% Temporary, and 13% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Gilead - ADMINISTRATIVE ASSISTANT

oakhill

New Britain, CT

$22.69 - $25.21/hr

Full-time

Medical, Dental, Life, PTO

Posted 19 days ago

Job description

Gilead Community Services is seeking an attentive and recovery-oriented Administrative Assistant to join our staff.

 

About the position:

The Administrative Assistant for Gilead’s New Britain area outpatient team works Monday-Friday 9:00 AM – 5:00 PM (40 hours per week) providing administrative support to the Outpatient and IOP services.  This individual is the essential initial contact, providing a welcoming and knowledgeable connection for prospective clients, referral sources, and other stakeholders. This individual utilizes good judgment, effective interpersonal skills and organizational experience to perform and organize a wide range of administrative responsibilities.

Requirements:

  • High school diploma or equivalent
  • 2 years of administrative support experience
  • Prior experience providing administrative support, customer service, answering calls, and managing diverse administrative tasks. Experience working in a fast-paced, not-for-profit environment preferred.
  • Knowledge of word processing and data management programs and equipment.
  • Ability to perform effectively in stressful or crisis situations.
  • Ability to exercise sound organizational skills in an effective yet flexible manner, prioritizing multiple tasks and meeting deadlines. Exercise sound judgment and an overall level of high energy and motivation.
  • Must maintain and provide proof of valid driver’s license and automobile insurance in good standing
  • Reliable use of personal vehicle as needed

The pay range for this position is $22.69 - $25.21 per hour, based on years of related experience and demonstrated qualifications.

Benefits:

  • Generous paid vacation, sick, and personal time plus paid holidays
  • Affordable, employer-sponsored medical and dental insurance (Gilead pays 88%)
  • Employer-provided long-term disability and life insurance (Gilead pays 100%)
  • Hands-on learning experience and supervision
  • Scholarship, tuition reimbursement, and professional development opportunities
  • Paid training, education, and certification as necessary (including CPR training)

Responsibilities:

  • Greet visitors and callers while ensuring superior customer service to all clients, contractors, referral sources, and other stakeholders, including problem solving with staff and clients when necessary. Answers multi-line telephone system, relays messages, and screens and directs phone calls in a timely and professional manner.
  • Provides high level of coordination and office support to all Intensive Outpatient and Outpatient clinic (IOP/OP) personnel.
  • Performs client phone screenings and assigned steps of the intake process. Obtains detailed clinical information face-to-face, by telephone, fax, or electronically. Tracks client intake and appointments using appropriate scheduling tools.
  • Coordinates initial and follow-up appointments for psychiatric physicians/prescribers and overall management of doctor’s schedules.
  • Reviews and maintains charts and files in an organized accessible manner and acquires necessary medical information to ensure proper documentation enclosed in accordance with program guidelines. Coordinates current and former client medical records requests according to Agency policy and procedure.
  • Provides administrative support for special projects to include research, compiling data, statistical reports, and may transcribes meeting minutes if necessary.

 

Gilead employees are held to standards and regulations set by the Department of Mental Health and Addiction Services (DMHAS) and other regulatory bodies. These standards are outlined in Gilead’s “Standards of Conduct” policy. It’s important that these standards and regulations are met through all duties performed, outcomes achieved, and conditions kept within the organization.

 

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