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Administrative Accountant Jobs (NOW HIRING)

BST & CO CPAS LLP

Future Consideration

Latham, NY · On-site

Administrative Positions: a combination of education and experience to be successful in the role. * Professional Positions: Bachelor's degree or higher in accounting or a degree that provides ...

SLC TRADE

Administrative Accounting Assistant

Miami, FL

$18 - $23/hr

Position Objective Provide administrative and accounting support to business operations by ensuring proper document control, accurate financial recordkeeping, and compliance with internal processes.

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How much do administrative accountant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for administrative accountant in the United States is $27.53, according to ZipRecruiter salary data. Most workers in this role earn between $21.63 and $32.69 per hour, depending on experience, location, and employer.

What is an administrative accountant?

Administrative accountants are professionals who handle both accounting tasks and administrative duties within an organization. They are responsible for managing financial records, preparing reports, processing invoices, and ensuring compliance with relevant regulations. In addition to their accounting responsibilities, they may also coordinate office operations, assist with budgeting, and support management in decision-making processes. Their role helps maintain accurate financial information and smooth administrative workflows.

What are the key skills and qualifications needed to thrive as an administrative accountant?

To thrive as an Administrative Accountant, you need strong analytical skills, attention to detail, and a solid understanding of accounting principles, typically supported by a degree in accounting or finance. Familiarity with accounting software such as QuickBooks, SAP, or Microsoft Excel, as well as relevant certifications like CPA, is highly valuable. Effective communication, time management, and organizational skills help distinguish top performers in this role. These competencies are crucial for ensuring accurate financial records, efficient workflow, and compliance with regulations.

How does an administrative accountant typically collaborate with other departments within an organization?

Administrative Accountants frequently work closely with various departments such as human resources, operations, and upper management to ensure financial processes align with organizational goals. They often coordinate with department heads to gather budget data, process invoices, and resolve discrepancies. Effective communication and collaboration are essential, as Administrative Accountants must ensure financial records are accurate and up-to-date, supporting decision-making across the company. This cross-departmental interaction not only broadens their understanding of the business but also opens opportunities for career advancement into broader financial or managerial roles.

What is the difference between Administrative Accountant vs Bookkeeper?

AspectAdministrative AccountantBookkeeper
CredentialsTypically requires a degree in accounting or finance; certifications like CPA are commonUsually requires a high school diploma; some may have bookkeeping certifications
Work EnvironmentOffice setting, often in corporate or financial departmentsOffice or small business environment, often in retail or service industries
Job FocusFinancial analysis, reporting, and complianceRecording financial transactions, maintaining ledgers
Employer & Industry UsageUsed in corporate, government, and large organizationsCommon in small businesses, retail, and non-profits

The Administrative Accountant and Bookkeeper roles overlap in financial record-keeping but differ in complexity and scope. Administrative Accountants handle more analytical tasks and require higher credentials, while Bookkeepers focus on recording transactions. Both are essential for maintaining accurate financial records, but their responsibilities and qualifications vary based on the organization’s size and needs.

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Administrative Accountant jobs near you
Infographic showing various Administrative Accountant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $57,261 per year, or $27.5 per hour.

Administrative/Accounting Assistant

Humane Society Of Summit County

Akron, OH

$17.25 - $22.25/hr

Full-time

Posted 18 days ago

Job description

The Administrative/Accounting Assistant supports the day-to-day financial, administrative, and executive functions of the Humane Society of Summit County. This position assists with incoming mail, daily deposits for HSSC and Happy Tails, financial recordkeeping, bank and credit card reconciliation documentation, month-end close and audit preparation, in-kind donation tracking, and paper and electronic records management. The Administrative/Accounting Assistant also provides administrative support to the President/CEO and Board of Directors by maintaining files and SharePoint resources, preparing and distributing meeting materials, coordinating meeting logistics, and assisting with organizational communications and reservations. Additional responsibilities include supporting office supply needs, special events, and fundraising activities. This position requires strong attention to detail, organization, time management, sound judgment, and the ability to maintain the highest level of professionalism and confidentiality.

1. Retrieve, sort, and distribute incoming mail daily.

2. Prepare, process, and reconcile daily bank deposits, including cash, checks, remote check deposits, and supporting financial reports; identify and report discrepancies as needed.

3. Collect, organize, and maintain deposit records, bank statements, credit card receipts, and other financial documentation in accordance with organizational recordkeeping procedures.

4. Transport bank deposits for HSSC and Happy Tails to the designated financial institution.

5. Assist with bank and credit card reconciliations by preparing and organizing supporting documentation.

6. Scan, electronically file, and maintain invoices, financial records, and administrative documents to ensure accurate record retention and accessibility.

7. Assist with month-end close, audits, and financial reporting by preparing accounting files and supporting documentation.

8. Process, track, and maintain documentation related to in-kind donations and donated goods and services, ensuring accurate records for reporting and audit purposes.

9. Maintain organized paper and electronic filing systems, including records retention and document archiving.

10. Provide administrative support to the CEO and Board of Directors, including preparing and organizing files, maintaining SharePoint sites, collecting and distributing Board and committee materials and minutes, coordinating meeting logistics, and assisting with communications and reservations.

11. Assist with office operations, including ordering and stocking office supplies and providing administrative support for special events and fundraising activities.

12. Maintain the highest level of confidentiality when handling sensitive financial, personnel, and organizational information.

13. Perform other related duties of a comparable nature as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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