Family Assistant

SUMMARY:

We are seeking a responsible Family Assistant whose primary responsibilities will include (but are not limited to) family management, property management, childcare, and personal event service. An ideal candidate should be forward-thinking, have great attention to detail, can work under pressure, have a flexible schedule, and be willing to wear multiple hats. It is essential to be quick-thinking to prevent or solve any issues that may arise.

PRIMARY DUTIES:

Personal/Household Assistant:

• Manage Family’s personal calendar to ensure Principals are up to date with high priority events. - Birthday’s, weddings, medical appointments, etc.
• Answer and make phone calls on behalf of the family: Schedule/cancel personal appointments, create travel itineraries, and prepare logistic documents.
• Accompany family to trips, outside events, activities, and appointments.
• Maintain a product list for home and personal items, including sourcing information. - Keep an inventory of personal items and restock as needed.
• Purchase gifts, develop and maintain gift tracker, and review and audit receipts.
• Good organizational skills to maintain closet systems, and toiletries.
• Provide driving services to the principal and their family as needed.
• Meet vendors or contractors as needed for upkeep of the home.

Nanny/Housekeeping:

• Work closely with the children's parents to aid and assist with childcare whenever necessary.
• Carefully research and propose age-appropriate local activities and resources, register attendance, and accompany children to activities.
• Able to transport children to and from play dates, outings, classes, etc.
• Assist children with homework and school projects in an interesting, engaging manner.
• Liaise with children’s schools, track, and report to parents on school progress.
• Develop children’s independence; help them be self-motivated, and guide them in etiquette and manners.
• Develop and implement a sanitation schedule of toys, surfaces, handles, etc.
• Engage activities at home, scheduled outings, themed weekends, etc.
• Ensure the children’s timetable is adequate and allows for the day to run smoothly.
• Able to prepare fresh and healthy snacks.
• Cook breakfast and meals for children and the family as needed.
• Some light housekeeping
• Managing housekeeper schedule and any grounds schedule
• Assist with pets, including feeding, toileting, and pet sitting if needed.

REQUIREMENTS:

• Flexible schedule with weekend and holiday availability.
• Proven experience working as a personal assistant is required.
• Experienced working with preschool and school-aged children is preferred.
• Must be able to build a positive rapport with children. Intuitive to the needs of the children.
• Willing to travel with family both internationally and domestically.
• Highly organized, detailed oriented, proactive, excellent time management skills, and service minded.
• Attentive to Principals' preferences and style. Can take directions and accept feedback.
• Well-groomed, professional, active
• Reliable and punctual. Long-term intent only.
• Excellent communication skills and ability to multitask.
• Bi-Lingual – English and Spanish a must.
• Creative, energetic, positive, happy, compassionate, and calm under pressure.
• Resourceful and takes initiative to follow through and complete tasks timely. Willing to assist with the day-to-day functioning of a busy family and household.

Benefits:

• Negotiable

Schedule:

• 8 hour shift but must be flexible
• Holidays
• Monday to Friday
• Weekends as needed

Work Location: In person