Office Manager - New Orleans

Position Overview: As an Office Manager at our staffing agency, you will play a pivotal role in ensuring the smooth and efficient operation of our office. You will be responsible for managing administrative tasks, providing support to the branch manager and maintaining a professional and organized work environment. Your attention to detail, excellent organizational skills, and ability to multitask will be essential in contributing to the overall success of the agency.

Key Responsibilities:

1. Administrative Support:

   • Manage day-to-day administrative tasks, including answering phone calls, responding to emails, and handling correspondence.
   • Schedule appointments, meetings, and interviews, coordinating with internal staff and external stakeholders as needed.
   • Maintain office supplies inventory and place orders when necessary.
   • Assist with document preparation, formatting, and proofreading.

2. Data Management and Reporting:

   • Maintain accurate and up-to-date records in the agency's database, including client and candidate information, job orders, and placements.
   • Generate regular reports on key performance metrics, such as candidate pipelines, interview schedules, and placement outcomes.
   • Assist with data entry and data analysis tasks to support decision-making processes.

3. Client and Candidate Interaction:

   • Greet visitors and candidates who visit the office, providing them with a positive and welcoming experience.
   • assist current employees with any issues they are experiencing at work.
   • Liaise with clients and candidates over the phone and via email, providing information and assistance as needed.

4. Office Management:

   • Oversee the maintenance of office equipment, ensuring that it is in good working condition.
   • Coordinate office cleaning and maintenance services, maintaining a clean and organized workspace.
   • Implement and enforce office policies and procedures to ensure compliance with company standards and regulations.

5. Team Support:

   • Provide administrative support to the branch manager and recruitment team.
   • Collaborate with team members to streamline processes and improve efficiency in office operations.
   • Foster a positive and collaborative work environment by promoting teamwork and open communication.

Qualifications:

• High school diploma or equivalent; bachelor's degree in business administration or a related field is preferred.
• Proven experience in an administrative role, preferably in a staffing or recruitment environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.

If you're a highly organized and detail-oriented individual with a passion for providing excellent administrative support, we encourage you to apply for the Office Manager position at our staffing agency.