Workforce Initiatives Coordinator

TITLE:  Workforce Initiatives Coordinator

POSITION CLASSIFICATION: Full-Time

POSITION REPORTS TO: Programs & Workforce Strategies Manager

JOB FUNCTIONS

DISCOVERING PATHS MENTORING PROGRAM:

Coordinate the Discovering Paths high school mentoring and career exploration program.

• Develop and maintain a clearance process for new and returning mentors during the recruitment process (PA Criminal History, PA Child Abuse, FBI Background & Fingerprinting);
• Assist with the student and mentor recruitment process by preparing recruitment materials, creating processes, and attending recruitment events, such as in-school informational sessions;
• Manage all program logistics including securing venues, finalizing caterers, tracking participant attendance, and procuring technology, equipment, or other logistical requirements;
• Provide onsite management of guest speakers, exhibitors, and/or vendors during program sessions;
• Lead the program’s volunteer liaisons by providing support, assisting with troubleshooting, and communicating program information;
• Manage pre- and post-session communications with liaisons, mentors, and school facilitators;
• Create agendas, presentations, resources, and program content as needed;
• Support the management of the Discovering Paths Advisory Group;
• Manage participant information – school documentation, mentor information, and student details – and communicate relevant details (i.e., allergies/dietary restrictions to caterers, photo/video restrictions) as needed;
• Utilize Inspire Lancaster to develop and manage job shadowing process that tracks student participation in two job shadows (group or individual) during the Discovering Paths program;
• Coordinate Discovering Paths Industry Tours for students and educators.

INSPIRE PLATFORM:

Manage the Inspire Lancaster platform, updating business information, maintaining contacts, and ensuring that opportunities posted align with the current work-based learning framework.

• Create outreach processes and recruit businesses to participate in the platform and partner with the IU-13 to engage educators with the platform;
• Communicate vision for Inspire Lancaster platform and work-based/experiential learning opportunities;
• Develop onboarding and training materials as needed to ensure a successful experience for educators and businesses;
• Facilitate onboarding and training processes for Inspire participants;
• Provide customer service assistance to users as needed, including assisting educators with identifying appropriate opportunities for students and businesses with appropriate school district partners;
• Identify any bugs or issues on the Inspire Lancaster platform as they become apparent and continually identify potential changes or improvements that may enhance the platform;
• Distribute relevant work-based learning information to platform participants.

ADDITIONAL TASKS:

• Serve as a representative of the Lancaster Chamber at relevant K-12th or post-secondary programming and initiatives (i.e., career exploration fairs, school career fairs, etc.)
• Recruit and manage quarterly Industry Tours for broader Chamber membership.

JOB SKILLS/ABILITIES

• Excellent professional written and verbal skills
• Takes initiative and ownership of project/program areas
• Outgoing and energetic in interactions with the business community and a variety of stakeholders – students, volunteers, school personnel, and business leaders
• Can clearly communicate vision
• Problem-solving
• Foresight – Thinks ahead and connects the dots
• Detail oriented and organized, enjoys managing details and developing processes
• Collaborative in team or partner settings
• Can work independently outside of team settings
• Thrives on providing timely and energetic responses

ADDITIONAL REQUIRED DUTIES

• Abide by and follow the Chamber’s internal vision statement.
• Attend all major Chamber Signature Events and other events as requested.
• Attend regular staff meetings, staff development, and staff retreat gatherings.
• Abide by and encourage employees to follow the Lancaster Chamber Employee handbook.
• Represent the Lancaster Chamber in a professional manner while working among the business community.

TECHNOLOGY REQUIREMENTS:

• Proficient use of Microsoft Office suite
• Proficient use of the Chamber’s data base system
• Proficient use of resources to conduct research for the organization