Legal Secretary

Please send resume in WORD format should you be interested in the following Legal Secretary (contract) position located in New York, NY. This is an open-ended contract position with a possibility of going full-time. The hourly pay range for this position is $40-45/hr as a 1099 or $30-35/hr as a W2. Please pass along to your colleagues if youre not interested as we do pay referral fees.

Job Title:Legal Secretary (open-ended contract position with possibility of going full-time)

Location: NYC

Work Environment:100% in office

Hourly rate:$40-45/hr 1099 or $30-35/hr W2

Bachelor Degree required:HIGHLY Preferred

Referral Fee: $500 -Refer qualified colleague, friends, or family

At least 5 years experience in Transactions & Disputes required

C-Suite experience is a must

The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling heavy client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.

As a Legal Secretary, your duties will include but not be limited to:

• Prepares, edits, and proofreads a variety of documents, e.g. correspondence, agreements, pleadings, spreadsheets and presentations.Manages and assists with complex document production.May require use of transcription/dictation equipment.
• Works independently and takes ownership of projects at the direction of timekeepers.
• Delegates/inputs time entry, tracks WIP and A/R, reviews and edits pre-bills for submission to accounting.
• Exercises judgment and delegates administrative tasks (locally and remotely) as needed to the appropriate firm resources, e.g., Business Center, VPC, FAST, Billing Team Specialists, other Legal Practice Specialists and/or Legal Team Specialists/Legal Team Assistants.When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion.
• Maintains calendars to include coordination and scheduling meetings, depositions, conference calls and WebEx, sends calendar invites and reminders, reserves conference rooms/off-site venues and visitor offices, tracks deadlines and status of cases/matters, and updates Docketing Department on court deadlines.
• Coordinates travel arrangements with firm-designated travel agencies.
• Works with Records and Accounting on New Business intake to request new files, client/matter numbers, and assist with the conflicts process.Works with teams to consolidate and organize files at the close of the matter.
• Answers telephones taking detailed messages.At request of timekeepers, provides follow up and interacts with clients, outside counsel and others.
• Maintains and updates contact lists, creates labels from lists and coordinates mailings as directed by timekeepers.
• Retrieves information from various online resources and databases.
• Receives, sorts and distributes daily incoming mail and packages (e.g., UPS, Federal Express, hand deliveries) on behalf of timekeepers.
• Assists with administrative tasks related to timekeeper compliance requirements and professional organizations.
• Maintains confidential information in a professional and trustworthy manner.
• Other duties as assigned.

Skills & Competencies:

• At least 5 years experience in Transactions & Disputes
• C-Suite experience is a must
• Administrative and clerical experience
• Must have intermediate to advanced technical skills in Microsoft Office
• Experience with clients and how to anticipate needs
• Must be able to handle calendars, conferences, and lots of scheduling
• Strong organizational, delegation, and communication skills are required to accommodate a fast-paced environment
• Excellent attention to detail

Qualifications & Required Experience:

Education:

• High School or GED
• Bachelors Degree strongly preferred

Experience/Skills:

• At least 5 years experience in Transactions & Disputes
• C-Suite experience is a must
• Administrative and clerical experience
• Must have intermediate to advanced technical skills in Microsoft Office
• Experience with clients and how to anticipate needs
• Must be able to handle calendars, conferences, and lots of scheduling