Arts and Entertainment Coordinator

JOB SUMMARY

This position, under limited supervision, is responsible for the development of programming, administration, marketing, and supervision of the various arts and entertainment programs within the community including but not limited to Creek Collective, the Amphitheater and Uptown Carnes within the Programs Division; to include assigning work, supervising staff, and monitoring service to the public. This position requires flexibility to work evenings and weekends.

ESSENTIAL JOB FUNCTIONS

• Determines programming expectations of the community to include Creek Collective, the Amphitheater and Uptown at Carnes; develops programs / entertainment accordingly.
• Manages facility rentals at the Amphitheater.
• Solicit various types of vendors for entertainment events.
• Work closely with the Cultural Arts Commissions as well as the City Art Director.
• Write and administer contracts, service agreements with entertainment groups, vendors, etc. according to established ordinances and policies.
• Review vendor applications and select/approve vendors accordingly.
• Oversee pricing structures and plans for vendors.
• Ensure and enforce compliance with City ordinances and event policies and procedures.
• Ensure delivery of agreed upon terms and coordinate payment for services.
• Coordinate with local authorities to ensure all permits/applications are completed in a timely manner.
• Create site maps and build-out spreadsheets for staff, crew, vendors, City departments, and local authorities to ensure the success of entertainment events.
• Create and maintain a database of all vendors contact information.
• Work directly with talent/bands, agents, managers, and tours to coordinate onsite production and hospitality.
• Confirm stage line-ups and work with other team members to ensure. ticketing, announcements, sale dates and marketing are coordinated.
• Promotes artistic and entertainment offerings through news releases, house publications, social media platforms and bulletin boards.
• Develops, creates, and implements plans to attain sponsorships from different local businesses and grant providers.
• Act as a liaison between contracted event representatives and local authorities, vendors, and suppliers.
• Monitors financial reports to review revenue and expense status.
• Assists the Program Director with the preparation of the division budget.
• Records registration and payment information and prepares rosters for all programs as needed.
• Assists the public with questions, comments, complaints, and problems regarding services provided by the Recreation Department;
• Attends staff meetings and related training;
• May perform duties at other recreation locations as requested;
• Serves as back up to co-workers.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS

• High School or GED equivalent, required.
• Bachelor's Degree in Recreation, event management or related field, preferred.
• Two (2) years of experience in planning and executing special events, preferred.
• Experience with social media, digital marketing and print advertising campaigns required.
• Any combination of education and experience totaling four (4) years is acceptable.
• CPR and First Aid certification required within 90 days of hire.
• Valid Driver's License with safe driving record.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of special event management principles and best practices.
• Knowledge of trends and current developments in arts and entertainment planning.
• Ability to write policies, contracts, speeches, formal presentations and /or technical and legal documents and correspondence.
• Ability to think independently and the ability to conceptualize and develop new or improved procedures, techniques, or ideas appropriate to the work environment.
• Ability to provide customer service to include problem solving and dispute resolution when necessary.
• Ability to work with other departments and divisions to maintain consistent communication and facilitate teamwork.
• Ability to work independently to maintain daily job functions as well as work well within a team dynamic when needed.
• Ability to multi-task, work under pressure, in a fast-paced environment.
• Ability to operate general office equipment and various software(s) to include Microsoft Office Suite.
• Ability to monitor planned activities, supervise staff and relate well with children.
• Ability to perform CPR and basic first aid.

WORK ENVIRONMENT

The work is typically performed in an office environment and outdoors. Occasional exposure to unpleasant environmental conditions and/or hazards. Seasonal exposure to extreme temperatures, wetness/humidity, and respiratory hazards (e.g., dust, dirt, etc.).

PHYSICAL DEMANDS

Constantly requires hearing, vision, talking, and fine dexterity. Frequently requires handling/grasping, sitting, standing, and walking/running. Occasionally requires carrying, lifting, pushing/pulling, reaching, twisting, and bending. Medium strength demands include exerting up to 20 pounds frequently and 20-50 pounds occasionally.

MENTAL DEMANDS

Frequently requires working closely with others as part of a team, performing multiple tasks simultaneously, and frequent change of tasks. Occasionally requires time pressures, tedious or exacting work, noisy/distracting environment and irregular schedule/overtime.

REASONABLE ACCOMMODATION

The City of Goose Creek is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Prospective and current employees should contact Human Resources to request an ADA accommodation.

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The City reserves the right to revise this position description at any time.