HRIS Manager

Job Title: HRIS Manager

Location: Westlake

Department: Human Resources

Reports to: Head of Human Resources

Job Summary:

The HRIS Operations Manager plays a key role in ensuring the HRIS meets the organization's HR and business needs while driving efficiency, data accuracy, and compliance. Your role will include overseeing the implementation, integration, and management of HRIS systems, working closely with IT and IS teams and vendors, identifying opportunities to streamline HR processes, ensuring HRIS system compliance, and leveraging data and analytics to provide key HR insights. The HRIS Operations Manager will also be vital to overseeing routine administrative tasks such as new hire onboarding, offboarding, promotions, transfers, and maintaining employee records.

Position Expectations:

System Management and Maintenance

· Ensure the proper functioning and availability of the HRIS system.

· Monitor system performance, troubleshoot issues, and coordinate with IT for technical support and resolution.

· Manage system upgrades, patches, and updates in collaboration with vendors or IT teams.

· Oversee data integrity and quality within the HRIS database.

Data Management

· Oversee data entry, updates, and data cleansing to ensure accurate and up-to-date employee information.

· Develop and enforce data management standards and protocols.

· Ensure compliance with data privacy regulations and security measures.

User Support and Training

· Provide user support and training to HR staff and end-users on system functionalities and best practices.

· Troubleshoot user issues and inquiries related to the HRIS.

· Create and maintain user guides and documentation.

Reporting and Analytics

· Generate regular and ad-hoc reports from the HRIS to support HR and organizational decision-making.

· Analyze HR data to identify trends, patterns, and opportunities for process improvement.

· Develop and maintain dashboards and visualizations for HR metrics and analytics.

Process Improvement

· Collaborate with HR Director to identify opportunities for process optimization and automation.

· Recommend enhancements to existing HRIS workflows and functionalities.

· Implement changes to improve efficiency and effectiveness of HR processes.

Vendor Management

· Manage relationships with HRIS vendors and service providers.

· Collaborate with vendors on system enhancements, upgrades, and issue resolution.

Security and Compliance

· Ensure HRIS data security through access controls, permissions, and user authentication.

· Monitor compliance with data protection regulations (such as GDPR or HIPAA) and internal data governance policies.

Integration and Data Exchange

· Manage integrations between the HRIS and other systems (e.g., payroll, benefits, time and attendance).

· Ensure data accuracy and consistency in data exchange between systems.

Training and Development

· Provide training and professional development opportunities for HRIS team members.

· Stay updated on industry trends, HRIS technology advancements, and best practices.

Change Management

· Lead change management efforts related to HRIS updates, new functionalities, or process changes.

· Communicate changes to participants and manage their adoption.

Qualifications:

· Bachelor's degree in Human Resources, Information Technology, Business Administration, or a related field.

· 6+ years of experience in HRIS management or a similar role, preferably in a fast-paced corporate environment.

· Proficiency in HRIS systems (e.g., Workday, SAP SuccessFactors, Oracle HCM) and related software applications.

· Strong understanding of HR processes and best practices, including recruitment, onboarding, performance management, and employee relations.

· Excellent analytical, problem-solving, and project management skills.

· Effective communication skills, with the ability to collaborate with cross-functional teams and communicate technical concepts to non-technical audiences.

· Ability to prioritize tasks, manage multiple projects simultaneously, and work independently with minimal supervision.

· Certification in HRIS administration or related field (e.g., SHRM-SCP, PHR, HRIP) is a plus.

Equal Employment Opportunity:

Goosehead is an equal opportunity employer and complies with all applicable federal, state, and local laws, rules, guidelines, and regulations. Goosehead strictly prohibits and does not tolerate unlawful discrimination against employees, applicants, or any other covered person because of race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity, transgender status, age, physical or mental disability, veteran status, uniformed service, genetic information, or any other characteristic protected by applicable law. All applicants for employment and all Goosehead employees are given equal consideration based solely on job-related factors, such as qualifications, experience, performance, and availability.