Assistant Project Manager

As an Assistant Project Manager, you will manage activities associated with the construction of multiple projects under the direct supervision of Project Managers. Ideal candidate will be able to work independently but will work closely and report to PM’s. This position consists of majority of time spent in home office.

APM Responsibilities:

·        Work with project managers to maintain project through project duration.

·        Scrub Plans/Specs/Bid Documents – learn the job, take notes, ask questions. Compare to subcontracts to confirm all scopes are covered. Help gather pricing for any scope gaps, gather pricing for Patriot self performed scopes.

·        Review Subcontracts – understand what the subs are doing on the project, what they are legally obligated to do on project

o   Track subcontracts for execution, update Procore as needed

o   Follow up on subcontracts/COI/Contractors License each week to confirm each sub has complied with Patriot requirements

·        RFI’s – submit, track response, and distribute to impacted trades & copy project team, close in Procore

o   Post to plans in Procore

o   Make hard copies for superintendents (if necessary)

o   Update master project schedule

·        Submittals – check on submittals as job start date approaches, follow up with subs as necessary and copy QC. When submittal is sent to or returned from Owner, update master project schedule.  Follow up with subs on material lead times – incorporate info into project master schedule.

·        Assist in creation of preconstruction submittals

·        PCO’s – review with PM and request sub pricing. Prepare PCO on proper form, send to PM for review/approval, add to Procore. When PCO is approved by owner, confirm amounts/durations and forward to PM for signatures, update Procore and create subcontract change orders for PM review.

·        Jobsite Photos – upload in Procore. Review photos weekly, if none request from superintendent.   Each job should have Preconstruction photos and weekly progress photos.

·        Plans – upload into Procore and confirm labeled correctly

o   Addendum/Bulletin drawings upload as received.

·        Punch List – track for completion and coordination with trades.

·        Closeout Documentation – Assist QC as needed.

·        3 Week Look Ahead Schedule – Review and understand where the project is currently and what is coming up. Confirm supers are submitting every Friday.

o   Review to see if forthcoming work and status of submittals – no delay created

·        Attend Teams Meetings – prepare meeting agendas and take minutes.

***Duties will be added by PM as deemed necessary and dependent on project***

Experience / Qualifications:

·        One to three (1-3) years related experience as a Project Coordinator / Project Administrator / Project Engineer.

·        HS diploma or equivalent

·        Ability to read and interpret design and shop drawings.

·        Ability to manage multiple projects while meeting stringent deadlines.

·        Excellent communication skills

·        Strong attention to detail and problem solving skills

·        MS Office (Word, Excel, Project), Blue Beam and Procore

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Additional Notes: when visiting job sites full PPE will be required (Hard hat, pants, boots, Safety Vest)