Office Administrator

Position Overview: We are seeking a highly organized and self-sufficient individual to join our team as a Real Estate Office Administrator. This role is based in our Somerset, MA, location. Office hours for this position are 9:00 AM to 5:00 PM, Monday through Friday. The ideal candidate will play a key role in ensuring the smooth operation of our office by managing administrative tasks efficiently and effectively.

Responsibilities:

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls and respond to emails promptly and courteously
• Manage office supplies and equipment, ensuring inventory is stocked and maintained
• Coordinate schedules and appointments for agents and clients
• Prepare and distribute documents, including contracts, leases, and other legal paperwork
• Assist the marketing department with listing updates, progress status, and other relevant information
• Handle incoming and outgoing mail and packages
• Maintain organized filing systems for both digital and physical documents
• Coordinate open houses, including scheduling, preparing marketing materials, and managing logistics
• Assist with closing coordination, including gathering necessary paperwork and coordinating with clients, agents, and other parties involved
• Assist with other administrative tasks and special projects as needed

Requirements:

• Proven experience as an office administrator, administrative assistant, or similar role
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to prioritize tasks and manage multiple deadlines effectively
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software
• Excellent communication and interpersonal skills
• Self-motivated and able to work independently with minimal supervision
• Previous experience in the real estate industry is a plus, but not required