Executive Admin Assistant

DivIHN (pronounced divine ) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

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For further inquiries regarding the following opportunity, please contact one of our Talent Specialists

Rashi | 630 8471027

Rakesh | 630 847 0275

Title: Executive Admin Assistant

Location: Alameda, CA

Duration: 12 Months (with possible extensions)

Start Time (AM/PM): Flexible 8 am or 9 am

End Time (AM/PM): Flexible 5 pm to 6 pm

Description

• This position is NonExempt. Hours over 40 will be paid at Time and a Half.
• Provides administrative support to executive-level management: meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets and meeting planning/preparation.
• Handles all routine mail or inquiries and sets priorities to projects assigned.
• Keeps an accurate calendar of appointments, meetings and due dates for executives.
• Requires previous experience and may require additional training specific to the corporate culture and procedures.
• Functions with minimal supervision.
• Traditional administrative assistant work including all calendaring for the Director including her travel.
• Office Suite experience with Outlook, Excel, Word, and PowerPoint.
• Will be coordinating her meetings and with scheduling room, meals, etc. as well as helping with any offsite meetings.
• Will be managing IT requests, budgets, org charts, headcount allocation, ordering office supplies, onboarding new hires are some items mentioned.
• Will also be doing any ancillary support for team members including assisting project managers.
• Must have C-Suite level experience and have worked in that environment.
• Education is a Bachelor's with min of 3 years of C-Suite Executive experience or a High School diploma with at least 8 years of C-Suite Executive experience.
• Interview: There will be a Teams video with Jennifer and 2nd round will be a Teams Video with another manager.

About us:

DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.