Facilities Coordinator (Maintenance)

Job Title: Facilities Coordinator

Reports To: Operations Manager

Description:

The Facilities Coordinator will oversee all maintenance of company owned commercial properties. This includes, but is not limited to: managing and completion of facility and maintenance requests, overseeing contractors and vendors, scheduling quarterly/annual preventative maintenance and ability to perform maintenance tasks.

PRIMARY RESPONSIBILITIES

• Oversee and maintain FCS commercial space so that it remains clean and well cared for.

• Create and execute ongoing and preventative maintenance plans for all FCS commercial properties.

• Manage all contractors and vendors for the FCS building maintenance and repairs.

• Manage and oversee bi-annual maintenance inspections to perform in-house repairs and maintenance.

• Manage and monitor bids/proposals, invoices, expenses and budgets for facilities.

• Maintain and apply working knowledge of painting, carpentry and construction skills; tasks may include acquiring contracted services for electrical, plumbing, HVAC systems and appliances.

• Complete weekly property inspections/walkthroughs and make assessments of maintenance for all FCS commercial properties.

• Complete weekly drive-bys of all FCS commercial facilities and FCS owned vacant properties/land, ensuring properties are secure (boarded up), landscaped and free of debris, trash and furniture.

• Maintain the cleanliness of the FCS main campus exterior on a daily basis, encompassing tasks such as cleaning windows and seals, maintaining sidewalks, tidying parking lots, and attending to the overall grounds, etc.

• Ensuring all department workers adhere to the safety policies and procedures mandated by the Occupational Safety and Health Administration (OSHA).

• Must be available after hours and weekends to respond to emergency maintenance requests and occasional lockouts.

• Be available for other duties as assigned or requested by the Operations Manager, including but not limited to, assisting the FCS Affordable Housing Department with maintenance requests and repairs as needed.

PLANNING and COORDINATION:

• Oversee all subcontractors on site.

• Communicate with the Operations Manager to ensure timely completion of work.

• Set up all necessary inspections and walkthroughs of the jobsite prior to closing out the task.

• Secures property and equipment on site to prevent theft or hazardous environment.

• Ability to adjust and adapt to untimely facilities and maintenance requests.

• Manage time according to complete weekly projects and maintenance work orders.

• Schedule contractors and oversee work before payment is rendered.

• Maintains safety on site in accordance with safety regulations and guidelines.

• Overseeing equipment stock and placing orders for new supplies when necessary.

• Support facility management and operations functions, including in coordination with program directors regarding events held at the FCS office.

• In partnership with the Operations Manager, communicate with staff when vendors are arriving and updates on repairs.

• Effectively communicates, verbally and in writing, with both internal and external individuals and/or partners.

BUDGET and EXPENSES:

• Ability to interpret and negotiate contract bids and proposals.

• Present quotes prior to job to make sure scope of work is in budget and submit to the Operations Manager.

• Manage expenses to meet annual company and/or department budgetary goals.

• Manage credit card and vendor expenses, and turn in receipts weekly and on time.

QUALIFICATIONS:

• Minimum of 2-5 years of experience in facility management or a related field

• Minimum of 2-5 years of supervisory and leadership experience

• Strong interpersonal, problem solving/creative thinking, and written/oral communications skills.

• Ability to work without direct supervision.

• Excellent attention to detail and organizational skills. Ability to collaborate effectively, multitask and perform well under pressure and flexibility to change.

• Ability to work a flexible schedule as required including non-traditional hours, weekends, and holidays.

• Ability to perform light duty repairs on facilities.

• Ability to work standing, walking, and/or sitting a minimum of eight hours per day/shift.

• Ability to drive agency or personal vehicles to transport items.

• Valid Georgia Driver’s License with acceptable driving record.

• Proficiency in MS Office, Adobe, and Google products is a plus.

• Available to work some weekends and after hours for emergency maintenance calls.

• Ability to lift up to 50 pounds.

Compensation:

Full-time – 40 hours/week

Starting Salary Range: $45,000-$55,000 annually depending on qualifications and experience

Employee health insurance - 100% employer paid

Employee dental insurance - 100% employer paid

Employee $25K life insurance - 100% employer paid

Employee long-term disability - 100% employer paid

160 hours paid time off annually

Start Date: As soon as available

No Calls Please