Assistant Property Manager - Supportive Housi

Under the supervision of the Property Manager, The Assistant Property Manager will assist in all aspects of the administration and property management of the building with the goal of enabling residents to live permanently, safely and as independently as possible.

Responsibilities:

• Supervise front desk personnel
• Ensure that 24-hour shifts are covered as per union contract
• Maintain all leave time requests
• Ensure that all supplies including forms are maintainted
• Ensure the personnel are cleaning and maintaining front desk area
• Co-supervise maintenance staff, and administrative staff
• Assist manager in maintaining active personnel files -vacation requests, sick leave, personal time
• Process timesheets and submit them in a timely manner
• Assist manager with staff meetings, tenant/staff complaints and performance evaluations when needed
• Responsible for taking an maintaining minutes of all meetings
• Assist manager with social service staff interface
• Coordinate with social service staff on various tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, monthly tenant meetings, etc.
• Ensure the social services department receives copies of all incident reports, tenant lists and management letters to individual residents
• Act as liaison between tenants and staff in building manager's absence.

Management office:

• Maintenance and distribution of all management office lists related to tenants, vendors, staff and misc documents
• Preparation and distribution of exterminator list to front desk
• Ordering supplies when needed (key blanks, appliance parts, office, cleaning)
• Document vendor repair work
• Monitor vendor files
• Maintain certificates book / log. Must ensure all inspection certificates and equipment inspections are current and have not expired
• Perform move-ins, move-outs, rent changes, activity notes and legal updates on Real Page
• Assist manager with maintaining monthly, quarterly and yearly reports

Building maintenance:

Assist manager and superintendent with the general maintenance function of the premises including but not limited to the following;

• Tenant room inspections
• Daily, weekly, monthly, yearly checklists of maintenance tasks for use by maintenance staff
• Conduct regular inspection of boiler, elevator, fuel storage tanks
• Maintaining clear identification of all building systems, plumbing valves, sprinkler standpipes, etc.
• Rent collection / Arrears and payroll distribution
• Enforce recycling and garbage regulations
• Keep orderly and stock maintenance supplies
• Pickup coin exchange and assist in verifying amounts received
• Make bank deposits weekly or as needed.