Executive Assistant

JOB TITLE: Executive Assistant

DEPARTMENT: Front Office

REPORTING TO: Chief Executive Officer

SUMMARY:

The Piasecki Aircraft Corporation Executive Assistant is responsible for providing administrative and executive support to the Chief Executive Officer to include but not limited to prioritizing of emails and phone calls, gathering and preparing documents for meetings, drafting and maintaining meeting minutes, and coordinating schedules and travel arrangements. The Executive Assistant will coordinate with the appropriate functional leads, company leadership, and front-office staff to execute any operational priorities that may arise.

RESPONSIBILITIES:

• Oversee the scheduling, management, and facilitation of the CEO’s calendars and engagements.
• Assist with operational analysis and controls to support organizational priorities and objectives.
• Plan and secure all necessary arrangements for travel engagements, to include schedule coordination, securing of reservations, notifying relevant organizations and officials at destinations, preparing travel and briefing materials, completing and submitting travel authorization requests, vouchers, and travel reports for both local and international travel.
• Coordinate scheduling of staff meetings, compiling and presentation of briefing materials, and documentation of meeting minutes and executive summaries.
• Operational planning, coordination, and execution of various internal and external social functions and events.
• Support strategic planning and reviews to maintain current and relevant functions based on products and programs to identify near, mid- and long-term commitments.
• Direct process improvement through the execution of Stakeholder Engagement Analyses to obtain, examine, and record stakeholder analysis power grids, functional findings, action strategies, and evaluations for short- and long-term planning.
• Facilitating strategic PiAC business initiatives from ideation to implementation with leadership oversight
• Assessing risk when business decisions are made.
• Providing support and oversight for special projects and initiatives
• Other duties as assigned.

KNOWLEDGE / SKILLS / ABILITIES:

• Excellent interpersonal skills, proven verbal and written communications, and the ability to work on multi-functional teams in a fast-paced environment.
• Ability to self-start and multi-task in a fast-paced environment and prioritize multiple tasks with minimal supervision.
• Excellent organizational, problem solving, and critical thinking skills.
• Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, SharePoint).

EDUCATION / CERTIFICATIONS / CLEARANCES:

• Bachelor’s degree in business administration, operations management, or a related discipline required. Master of Business Administration (MBA) (preferred)
• 5+ years’ experience directly supporting senior-level managers or executives
• M be able to obtain/maintain a TS/SCI Experience
• 2+ years of experience in DoD acquisition program management office (preferred)

Benefits:

PiAC offers comprehensive health benefits, a 401k retirement plan with employer matching, and generous paid time off benefits to full-time employees.

Relocation: 

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Equal Opportunity Employer:

Piasecki Aircraft Corporation is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Export Control Requirements: 

U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.