Real Estate Administrative Assistant

Executive Real Estate Assistant - Florida Real Estate License required

We’re looking for an organized, creative and driven Real Estate Executive Assistant to a top broker-owner with unsurpassed attention to detail who thrives on their high standards and quality of work to support a top nationally ranked real estate broker in luxury properties in Palm Beach, Wellington and South Florida.  

Our real estate team is rooted in a signature combination of unparalleled professionalism, extensive market knowledge, and unrelenting work ethic. We serve a highly sophisticated client base at a high level.  

Other opportunities as you help the owner manage the growth of this successful boutique company.

 No Glass Ceiling.

$65,000

Duties and Responsibilities including but not limited to:

• Respond to customer needs with urgency and attentiveness
• Personal assistant responsibilities and support
• Provide administrative support to ensure efficient operation for Broker
• Answer and direct phone calls, take messages and respond to inquiries
• Greet and assist buyers and sellers in a professional and friendly manner
• Manage the office calendar, schedule appointments, and coordinate meetings
• Assist owner in managing lead generation and tracking lead follow-up
• Perform general clerical duties
• Assist with proofreading documents for accuracy and completeness
• Prepare documents associated with real estate listing with attention to detail
• Assist buyer and schedule buyer tours – ShowingTime software experience preferred
• Help with listing management and listing coordination – TC Docs software or similar listing software experience preferred

• Must have a valid Real Estate License
• Background in real estate is required for this position

• Interest in establishing a future with one of the top brokers in the nation\
• Commitment to helping grow a business – a real future
• Learn side by side with the top broker owner
• Experience as an executive administrator or in a similar role Real Estate support role for owner
• Knowledge of areas from Palm Beach to Wellington and Boca Raton to Jupiter
• Knowledge of Real Estate Contracts – some Transaction Coordination
• Proficiency in Excel
• Knowledge of and willingness to learn Google Workspace
• Proficiency in IOS
• Proficiency in app Files is a plus
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Ability to handle confidential information with discretion
• Customer service-oriented mindset with a friendly and professional demeanor
• Valid driver's license
• College degree or equivalent experience
• Salary: $65,000+ depending on skills and experience
• Real estate experience a must!
• Florida Real Estate License required!

Job Type: Full Time-specific schedule to be determined.

We are a top-producing real estate team rooted in a signature combination of unparalleled professionalism, extensive market knowledge, and unrelenting work ethic. We serve a highly sophisticated client base at a high level.

If this opportunity excites you and matches your expertise, we warmly invite you to apply to join our team!

To apply please submit your resume with 2 references

We thank all applicants for their interest: only those selected for an interview will be contacted.