Office & Facilities Coordinator

About Community Health Partnership
Community Health Partnership (CHP) was founded in 1992 to improve community health and wellbeing. Our mission is focused on transforming the way communities work together to solve complex issues. Embedded in our organization, our core values of tenacity, disruption, curiosity, authenticity, and co-creation guide us in who we are and the work we do.

Community Health Partnership is seeking an Office and Facilities Coordinator to support our growing team and oversee operations at our newly established Capacity Building. If you thrive in a fast-paced environment, possess exceptional front-end office administration skills, and are a logistical mastermind, this job is made for you. From managing day-to-day operations to coordinating public meeting spaces, you will play a pivot role in ensuring our office operates seamlessly and efficiently. This position onsite/in person presence at our CHP office.

Who You Are

• Organized Ninja. There is nothing more satisfying than ensuring that everything has a place, processes exist and are followed, and things are neatly organized. You have folders for your folders, your office supplies are in alphabetical order, and you thrive on following an organized process.
• Planning Maven. As a meticulous planner you see the value in the littlest details. You eat logistics for breakfast and thrive on the challenge of managing every detail with seamless precision.
• Social Connoisseur. Your friendly demeanor and easy-going personality make you a fan favorite. People gravitate to you. You’re known for your excellent customer service, positive attitude, and genuine desire to meet the needs of others.
• Tough and Gritty. Rolling up your sleeves and diving headfirst into the girt and muck of things is your MO! If it requires a little elbow grease and a change of clothes, you’re all in. You’re not afraid to get your hands dirty, no matter what it takes or where it takes you.

What You Will Do
Office & Administrative Support

• Oversees management and organization of daily operations and administrative tasks
• Partners to assist with HR-related tasks such as onboarding and document collection
• Collaborates with Project Managers and staff to provide administrative support such as complex calendar management, scheduling, filing, data entry, event registration, presentations, supply ordering, and other duties as needed
• Coordinates effective meeting management including scheduling, researching and compiling data, building packets, agendas, presentations, and post meeting action items
• Manages maintenance and support of existing and new operational equipment, systems, and technology including Butterfly, technology vendor services & support, office equipment, incoming and outgoing deliveries

Facilities Coordination & Support

• Collaborates, leads, and assists with the logistics, planning, coordination of CHP office and meetings space, functions, and internal and external special events
• Owns the scheduling, maintenance, and communication for the Capacity Building’s internal CHP and public bookable meeting spaces
• Greets and welcomes guests, assists with questions, manages specific facilities needs/requests, room set up and tear down, troubleshoots and escalates IT issues, and other facilities duties as requested
• Provides general housekeeping tasks to support the day-to-day upkeep of the building, including the breakroom/kitchen areas

What We’re Looking For

• High school education required, bachelor's degree in business, administration, facility management, project management or similar preferred

• Three+ years of experience in an office administration/operations, facilities management, or similar role supporting a high growth non-profit hybrid team
• Experience coordinating and managing complex logistics for private and public venue and meeting spaces
• Excellent organizational and time-management skills to handle multiple tasks simultaneously
• Highly skilled in adapting to various demands/competing priorities, skill levels, and support needs
• Exceptional communication and interpersonal skills, with the ability to demonstrate empathy, patience, and compassion
• Strong background in data entry, budget tracking, contract negotiation, and vendor management
• Ability and initiative to identify and implement operational efficiencies
• Demonstrated ability to efficiently coordinate complex schedules and calendar management
• Proficiency in Microsoft Office, virtual meeting platforms, and other relevant software
• Experience in project management tools and social marketing technology, Asana and Mailchimp preferred
• Flexibility to work occasional evenings or weekends operating on call and with as-needed availability, when necessary

What You’ll Get
You will be part of an amazing community whose work is invested in driving meaningful impact in our local communities.

• The hourly range for this position is $18.00 - $28.00 / hour, depending on experience.
• Medical, Dental, Vision
• 401K
• Generous vacation and sick time
• Flexible work environment

Don't meet every single requirement? We're committed to building a diverse, inclusive, and authentic workforce. Studies have shown that women and/or people of color are less likely to apply to a job unless they meet every qualification. If you're excited about this role, feel a passion for our mission, this feels like it could be your dream job, but your previous experience doesn't align perfectly with every qualification, we encourage you to apply!

Community Health Partnership provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

 

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