Legal Secretary

Legal Secretary Job Summary

We are looking for an exceptional Legal Secretary to streamline the day-to-day functions of our growing law firm. You will be responsible for scheduling meetings and appointments, setting deadline reminders, maintaining case files and inputting data into our system, and providing general administrative and reception support in the office. We also expect you to be familiar with drafting and formatting legal documents and other correspondence, such as engagement letters, motions, and master case captions lists, and be proficient with Westlaw, Novus, Relativity, and other research tools. Our ideal candidate is trustworthy, responsible, well-organized, and has previous administrative experience, preferably in a law office.

Legal Secretary Duties and Responsibilities

• Greet clients and visitors when they arrive at the office and determine the reason for their visit
• Answer phone calls and respond to general emails
• Gather and research for cases, including client employment, financial and medical records, and other legal documentation
• Find pertinent laws and court decisions in legal publications and databases that pertain to current cases
• Draw up legal documents such as appeals, complaints, discovery requests, motions, pretrial agreements, subpoenas, and summonses
• Take notes at meetings, client interviews, depositions, and hearings
• Handle incoming and outgoing mail
• Schedule meetings and appointments
• Maintain organized files, including copies of all documents and correspondence
• Manage invoices and expenditures

Legal Secretary Requirements and Qualifications

• High school diploma or equivalent; associate degree or vocational training in business administration, criminal justice administration, legal administration, or related field preferred
• 3+ years of administrative experience in the legal field
• Record of ethical conduct and ensuring client confidentiality
• Excellent research, communication, and organizational skills
• Computer literate in Microsoft Office and legal software