Accounting and Operations Associate

JOB TITLE: Accounting and Operations Associate

DEPARTMENT: POS

REPORTS TO: i3 POS Director of Finance

SUPERVISORY RESPONSIBILITIES: No

JOB LOCATION: San Diego, CA Office

SUMMARY OF POSITION: This position is responsible for supporting the administrative needs of the company. The position will have an emphasis in accounting and be cross trained to support Sales Coordination, Contracts and any other administrative needs as directed.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Acquire proper approval on all vendor invoices and process for ledger entry
• Assist with inventory purchasing
• Review bank account balances online daily and prepare entries
• Liaise with vendors and handle vendor related issues or problems
• Open all company correspondence daily and distribute appropriately
• Monitor weekly department billing protocols
• Process weekly customer invoice reports and send invoices as necessary
• Report bi-weekly on AR aging
• Order office supplies

• Report daily cash receipts and prepare entry
• Prepare daily deposit reports
• Assist the Corporate Accounting team with monthly bank reconciliations
• Cross training between administrative departments
• Sales order distributions
• Communicate with clients and sales representatives regarding order details

• Other duties may be assigned at the discretion of the Controller or the President

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE):

• Strong proven analytical skills and attention to detail
• High School Diploma or GED
• Accurate data entry skills
• Ability to efficiently manage individual workflow
• Ability to effectively communicate with people at all levels both in written email form and verbally
• Ability to adapt to changes in processes and projects
• Ability to successfully complete work and meet deadlines

• Propensity to learn and understand Full Cycle Accounting, month end closing and how it ties to the Balance Sheet is required
• Computer expertise in Microsoft Office, specifically Excel and exposure to E-Automate, Goldmine, Quotewerks, and Sage Intacct

PREFERRED QUALIFICATIONS (EDUCATION AND EXPERIENCE): Bachelor’s degree in related field and 1+ years of experience in accounting.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.