Real Estate Assistant

Description

We're looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You'll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!

Responsibilities

Administrative Support:
• Run errands as needed
• Handle various administrative tasks & research assignments
• Schedule property showings & prepare necessary materials
• Assist with SOPs to improve operational efficiency
• Assist with office management & team organization
• Track lead sources & flow among team agents
• Manage Kevin's calendar
• Assist with accounting tasks & record-keeping

Marketing Support:
• Assist with managing Kevin's Instagram & Facebook
• Source content for social media
• Review VA marketing projects & edit as needed
• Prepare monthly Realtor Report newsletter
• Handle other marketing projects (i.e., post-closing packet, update bio)
• Send holiday cards & maintain client touchpoints throughout the year

Listing Support:

Listing Appointment Coordination
• Appointment scheduling
• Prepare pre-listing packet & listing appointment materials
• Appointment follow-ups

Listing Preparation
• Draft listing descriptions
• Set up lock box & signage at the listing
• Assist with property staging
• Coordinate photography, cleanings, etc.

Listing Management
• Open house coordination & preparation
• Gather feedback from showings & inspections

Post-Closing
• Remove the lockbox & signage at the listing
• Assist with closing gifts
• Coordinate post-closing activities
• Client post-closing drip campaigns

Client Relations:
• Update client profiles in the CRM system
• Add clients & leads to social media
• Manage client gifts, thank you cards, & Master Client List
• Client Intake Form requests & follow-ups
• Serve as a point of contact for clients to free up Kevin's time
• Assist with client events & "pop-bys"
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Compete with others in the real estate industry by producing high-quality print and digital marketing materials
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible

Qualifications
• Previous experience in an administrative role
• Previous experience in the real estate industry is a plus
• CRM software experience is a plus
• Strong organizational & multi-tasking skills
• Excellent communication & interpersonal skills
• Creative writing & marketing experience, including social media
• Ability to learn efficiently online (i.e., webinars, training videos)
• Detail-oriented, proactive & dedicated to maintaining a professional yet personal touch
• Ability to work independently & as part of a team
• Proficiency in Microsoft Office
• License for real estate is preferred but not required
• Weekend and evening availability
• Great written and verbal skills
• Candidates are required to have a high school diploma or GED
• Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems