RECREATION ASSISTANT DIRECTOR

JOB SUMMARY

Assist the Division Director in the implementation of the Parks & Recreation Division goals and objectives.

ESSENTIAL JOB FUNCTIONS

• Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, acting on employee problems, selecting new employees, appraising employee performance, recommending promotions, discipline, termination and salary increases.
• Compiles tournament schedule for the sports complex; schedules league play teams, leagues, and game times.
• Schedules rainouts and make-ups, umpire, and maintenance for league and tournament play.
• Enters tournaments and activities reservations in software and ensures accuracy of data.
• Responsible for verifying start up monies, reconciling daily receipts, deposits of monies collected and adheres to all cash control handling policies.
• Routinely reviews accounts receivables to ensure that all accounts are current.
• Ensures that billing is accurate and completed in a timely manner.
• Oversees maintenance, repairs, and scheduling of the sports complex.
• Oversees tennis program and is responsible for supervision of tennis professional.
• Schedules and submits invoices for contracted referees. Orders and receives supplies for sports complex and department.
• Directs tournament from compiled schedule; ensures tournament runs smoothly.
• Serves as liaison for local leagues, hotels, vendors, tournament directors, and school districts.
• Schedules part-time workers on night shift to close and patrol park facilities at night.
• Receives and/or reviews a variety of records and reports such as daily receipts, schedules, tournament requests, hotel stays, establishment occupancy, and maintenance equipment/
• Prepares and/or processes a variety of documentation associated with tournaments, league play, and department revenues.
• Prepares and/or processes a variety of documentation associated such as league wins and losses and hotel and restaurant occupancy.
• Refers to ball field equipment and maintenance catalogs, supply catalogs and information for department, policy and procedure manuals, codes/laws/regulations, publications and reference texts, etc.
• Operates a variety of equipment and machinery (such as gator, tractor, printer, fax machine, copy machine, scanner, computer, zip drive, removable memory stick, etc.).
• Uses a variety of tools (such as hammer, field spikes, tape measure string, wrenches, sockets, screwdrivers, asphalt packer, electric paint machines, field line chalker, etc.); a variety of supplies (such as field marking paint, field marking chalk, quick dry, ball field clay, sand, general office supplies, etc.); and a variety of computer software (such as Microsoft Word, Microsoft Excel, , CivicRec etc.).
• Interacts and communicates with various internal and external groups and individuals
• Assists with community center rentals.
• Assists Parks and Recreation Director with spearheading special projects, including new park construction, facility development, and special event coordination.
• Attends committee and Town Council meetings in the event of Parks and Recreation Director’s absence due to illness and/or annual leave.
• Assist Administrative Assistant in preparation of payroll for Parks and Recreation department.
• Performs general clerical duties as required, including preparing reports and correspondence, copying and filing documents, sending and receiving faxes, answering the telephone, entering computer data, attending meetings, ordering supplies, etc.
• Coordinates leased uniforms program and ensures accuracy of billing and uniform distribution.
• Upkeeps department information in Teams and ensures that data is accurate and relevant.

• Builds and fosters positive team culture.
• Maintains an environment of innovation and collaboration with staff team.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

MINIMUM EDUCATION AND EXPERIENCE

Requires a Bachelor’s degree in leisure services, parks, recreation management, or related field supplemented by two to three years’ responsible experience in recreation programming, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. A Master’s degree, Certified Youth Sports Administrator (CYSA) Certification, and Certified Parks & Recreation Professional (CPRP) Certification are preferred.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the methods, procedures and policies of the Parks and Recreation Department as they pertain to the performance of duties of the Assistant Manager.
• Knowledge of the organization of the Department and of related departments and agencies.
• Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
• Knowledge in the areas of recreation and/or sports programming and event planning, community relations, program budgeting, training, etc.
• Knowledge of administrative principles involved in planning, coordinating and implementing various programs and related activities.
• Knowledge of the terminology and various professional languages used within the department.
• Knowledge of how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.
• Knowledge of how to personally demonstrate appropriate customer service skills.
• Knowledge of proper English usage, vocabulary, spelling and basic mathematics.
• Knowledge of modern office practices and technology.
• Knowledge of and skill in the use of computers for word processing and records management.
• Knowledge of applicable occupational hazards and safety precautions.
• Knowledge of how to react calmly and quickly in emergency situations.
• Knowledge of the functions and interrelationships of Town and other governmental agencies.
• Skill and ability to prepare promotional materials using persuasive language.
• Ability to make sound, educated decisions.
• Ability to oversee the work of assigned staff, volunteers and/or contracted staff.
• Ability to offer training and assistance to co-workers, volunteers, co-workers and employees of other departments as required.
• Ability to take the initiative to complete the duties of the position without the need of direct supervision.
• Ability to plan, organize and prioritize daily assignments and work activities.
• Ability to learn and utilize new skills and information to improve job performance and efficiency.
• Ability to read and interpret complex materials pertaining to the responsibilities of the job.
• Ability to prepare required reports with accuracy and in a timely manner.
• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers.
• Ability to perform duties effectively despite infrequent exposure to extreme heat/cold, humidity, violence, etc.

PHYSICAL REQUIREMENTS

Tasks involve the ability to exert moderate, though not constant, physical effort, typically involving some combination of climbing, balancing, stooping, kneeling, crouching and crawling, and the lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 30 pounds).

ADDITIONAL INFORMATION:

Benefits Offered

Health insurance
Dental insurance
Life insurance
SC Retirement System
401k deferred compensation
457b deferred compensation
Vacation Leave
Sick Leave
Holiday Leave (12 holidays)
Flexible Spending Accounts
Other Voluntary Insurance

The Town of Summerville is an Equal Opportunity Employer and will recruit and hire employees without regard to race, religion, color, national origin, genetic information, sex (including pregnancy, childbirth, and related conditions), age, political affiliation or disability, except when physical condition is a bona fide occupational qualification, and any other status protected by federal or state law.

APPLICATION SPECIAL INSTRUCTION

Please upload your resume and a list of references.