Front Office Assistant - Legal

Our busy law firm is looking for an efficient, organized office assistant to help our team with basic administrative duties. Our ideal candidate will assist with preparing for internal meetings, maintaining the breakroom and other common areas, responding to calls and emails, processing incoming and outgoing mail, and completing a variety of additional projects for our legal and admin. This person is punctual, dependable, and can transition between tasks with ease. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, submit your resume now!

$18 - $22 hour DOE

• Maintain office common areas, office supply inventory, and prepare for virtual and in-person meetings and depositions
• Process incoming and outgoing mail, adhering closely to our firm's procedures
• Compose legal notebooks for hearings and depositions
• Process incoming medical records to the degree that overflow assistance is needed
• Process case expenses to the degree that overflow assistance is needed
• Assist with miscellaneous administrative projects related to marketing and the maintenance of the firm's case management and CRM software programs
• Review the shared firm calendar to identify conflicts and ensure that potential conflicts are resolved ahead of time
• Communicate with clients, vendors, and other in-person guests
• Occasionally draft legal documents according to firm needs

• Comfortable working with all Microsoft Office products
• Able to meet demanding deadlines in a fast-paced environment
• 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
• Applicants must have excellent communication skills and organizational skills
• Associate’s degree, or some college is preferred; high school diploma or equivalent is necessary

We are a very successful and rapidly growing personal injury law firm, specializing in medical malpractice. We have an “A” level team of professionals who love their work and are committed to excellence as fierce advocates for our clients. We work hard but believe in having fun, building relationships, and maintaining a respectful work environment. You can learn more about us here: https://www.vanweylaw.com/

Employee Benefits Package:

• Employee health insurance covered at 75%
• Dental & Vision Insurance
• Short-term Disability Insurance
• 401(k) with Employer Matching
• Generous PTO Policy
• Generous Paid Holiday Policy
• Schedule Flexibility
• Quarterly Off-Site Events