Permitting Specialist Manager

Our Company: InterAgency Inc. is a minority-owned DC-based small business specializing in permit management, environmental consulting, and other regulatory consulting services. Since 2011, InterAgency has led permitting efforts for some of the largest infrastructure projects in the DC Metro region.

Description: InterAgency is seeking a full time Permitting Specialist Manager to support a large civil infrastructure program in Washington DC, on permitting and regulatory compliance. Permit Coordinator will serve as the permitting liaison for all DC Government agencies (DDOT, DOB, DOEE), will pursue permits on behalf of the Client, and advise the Client and contractors on best practices for successful permitting and inspections efforts. The Permit Specialist Supervisor must be proactive in communicating with both executive leadership and other employees. Detail-focused, organized, timely, capable of managing complex tasks, trustworthy, and personable.

Education and Experience Requirements:

Minimum Requirements:

• Associates degree and 5 years' experience in a similar position (references required).
• Experience pursuing permits for medium-to-large private development and/or civil infrastructure projects in Washington DC.
• Proficient knowledge of DC Government permitting platforms (TOPS, SGS, ACA, ProjectDox).

Preferred Qualifications:

• Bachelor’s degree and 7 years' experience in similar position (references required).

Specific Job Duties:

• Submitting permit applications via online portals for Client projects to regulatory agencies (DDOT, DOB, DOEE, etc.).
• Reviewing permit submission documents for compliance with submission requirements.
• Tracking status of ongoing permits and providing Client and InterAgency project managers with regular updates regarding permit comments, responses, and issues.
• Ensuring that permit applications remain current and active, and facilitating Client’s payment of invoices in a timely manner.
• Advising Client and contractors on best practices for pursuing permit applications and negotiating approvals from regulatory agencies.
• Facilitating standing meetings with regulatory agencies to evaluate project statuses and ad-hoc meetings to resolve outstanding issues.
• Responding to submittals and RFIs via project management platform.
• Identifying potential risks that would cause impacts to the Client’s project schedule and working with Client Project Managers to develop solutions to eliminate or mitigate risk.
• Responding to daily emails and calls from Client and contractors.
• Interfacing with utility companies to deconflict competing projects.
• Developing materials as needed for Client progress calls and/or meetings.
• Accurately documenting all work performed on a daily basis in Client’s and InterAgency’s time tracking platforms.
• Supporting accounting team in developing monthly invoices.
• Other duties as assigned by supervisor in support of permit management operations.

Employment Conditions:

• Type: Full-time employment
• Location Requirements - Will work on-site at client location in SW DC (4 days) and 1 day from home. Applicants should be prepared to work 5 days on-site at client’s notification.
• Hours: regular business hours, 8:00 am to 5:00 PM (EST).

Physical Requirements: 

• Must be able to perform essential duties satisfactorily with reasonable accommodation.
• Work is generally done sitting, talking, hearing, and typing. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.

Compensation and Benefits:

• Annual salary: $105,000-$125,000, commensurate with experience.
• Health, vision, and dental insurance
• 401(k) Safe Harbor employer match project
• Paid holiday leave: 11 Federal holidays
• Paid Time Off: 20 days / year
• Professional Development Reimbursement 
• Flexible spending account program
• Dependent care account program
• Eligible for annual performance bonus and raise. 
• Company provided equipment and software, as needed.

InterAgency employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law. 

InterAgency is an equal opportunity employer. 

www.interagency.biz